Client services coordinator Work, Jobs in Prestonpans, Eln (with Salaries)

Client Services Coordinator
triSaaS (Hygenisys) —Edinburgh
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Annual leave
Quick apply
5d
Client Services Coordinator
AND Digital —Edinburgh
- Full-time
- Hybrid work
- AI
Quick apply
12d
Register Your Interest Facilities Services Opportunities Various Locations!
Sodexo —Edinburgh
- Full-time
- Hospitality
- Management
- Customer service
- Employee assistance programme
Quick apply
Growth & Ops Coordinator
Off the Beaten Piste —Edinburgh
- £140 - £200 a day
- Part-time
- Hybrid work
- Customer service
- Business development
- Travel
- Work from home
- Flexible schedule
Quick apply
12d
Administrator
Amey Ltd —Dunfermline
- Full-time
- Microsoft Word
- Microsoft Excel
- Communication skills
- Employee discount
Quick apply
4d
Employment Coordinator
Enable —Edinburgh
- £30,379 a year
- Customer service
- Communication skills
- Employee assistance programme
11d
Care Coordinator
Call-In Homecare Ltd —Loanhead
- £30,014 a year
- Full-time
- Management
- Driving
- Care plans
- Annual leave
- Employee assistance programme
Quick apply
3d
Secretarial Administrator
Scottish Legal Aid Board —Edinburgh
- £31,220 a year
- Full-time
- Customer service
- IT
- Typing
- Annual leave
- Employee assistance programme
9d
Senior Proposals Coordinator
Morris and Spottiswood —Livingston
- Full-time
- Hybrid work
- Microsoft Office
- Contracts
- Communication skills
Quick apply
BIM Coordinator
AECOM —Edinburgh
- Full-time
- Hybrid work
- Engineering
- SharePoint
- Communication skills
Service Manager
Eidyn Care —Fife
- £30,000 - £35,000 a year
- Full-time
- Care experience
- Supervising experience
- Driving
Quick apply
Work Winning Lead - Water
AECOM —Edinburgh
- Full-time
- Hybrid work
- Analysis skills
- Leadership
QHSE Manager
Pump Action Limited —Edinburgh
- £50,000 - £60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Billable Works Manager
Amey Ltd —Edinburgh
- Full-time
- Driving
- Organisational skills
- Construction experience
- Employee discount
Quick apply
10d
Network Bridges Manager
BEAR Scotland Limited —Queensferry
- Monday to Friday
- Hybrid work
- Civil engineering
- Maintenance
- Contracts
- Annual leave
- Employee assistance programme
Service Coordinator
Mac Plumbing Solutions Ltd —Loanhead
- From £29,500 a year
- Full-time
- Customer service
- Microsoft Office
- Organisational skills
- Free parking
Quick apply
3d
Scheduler - Helpdesk
JCL Maintenance Ltd —Musselburgh
- £21,000 - £26,000 a year
- Full-time
- Analysis skills
- In-person
Quick apply
Care Coordinator
Cera Care —Musselburgh
- £27,500 a year
- Employee assistance programme
- Employee discount
Business Coordinator
Scottish Procurement Alliance —Livingston
- £31,201 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
13d
Lettings Coordinator
Bridges Properties —Livingston
- £30,000 a year
- Full-time
- Administrative experience
- Organisational skills
- IT
- Free parking
Quick apply

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Client Services Coordinator

triSaaS (Hygenisys)
Edinburgh

Quick apply

Job details

Permanent | Part-time
5 days ago

Benefits

Free parking
Casual dress
On-site gym
Annual leave
Company pension
Sick pay
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Environmental compliance
Microsoft Office
Organisational skills
SharePoint

Full job description

Part-Time (20 hours per week) | Permanent | Office Based | Edinburgh, (South Gyle) 34 South Gyle Crescent, Edinburgh EH12 9EB

Join Hygenisys

Hygenisys is the UK's leading Environmental Health Consultancy, supporting major hospitality businesses with food safety, health & safety, fire safety and compliance services.

We're looking for a highly organised Client Services Coordinator to become the operational hub of our consultancy team. If you enjoy coordinating people, managing multiple priorities and delivering outstanding client service, we'd love to hear from you.

The Role

This part-time Client Services Coordinator role is ideal for someone who enjoys organised administration, client communication and scheduling in a professional services environment. You will help keep our consultancy work moving by coordinating diaries, documents, client records and day-to-day operational tasks.

Working closely with our Directors and Associate Consultants, you’ll coordinate client work from enquiry through to completion, ensuring audits, contracts, consultant diaries and client communications are managed efficiently.

You’ll help keep multiple client projects on track by coordinating day-to-day activity between Directors, Consultants and clients.

Your Key Responsibilities

Coordinate our consultancy team

· Own and track customer audit cycles, ensuring scheduled audits, inspections and compliance visits are completed on time.

· Schedule audits, inspections and consultancy visits.

· Manage consultant diaries and client appointments.

· Coordinate consultant availability and workloads.

Support our clients

· Act as the first point of contact for client enquiries by telephone and email.

· Maintain accurate client records and databases.

· Assist with client onboarding and gathering required documentation.

· Prepare contracts, service agreements and client documentation.

· Issue certificates, memberships and client communications.

Keep operations running smoothly

· Raise purchase orders for audits, risk assessments, policy reviews and other client work.

· Process consultant expense claims and maintain accurate financial records.

· Check consultant invoices against approved purchase orders.

· Support client billing by preparing information for invoicing.

· Monitor contract renewals and maintain audit logs.

· Produce management reports and maintain compliance trackers.

Maintain accurate documentation

· Manage SharePoint and document filing systems.

· Support the operational teams and auditors with day-to-day administrative tasks.

· Create and proofread reports, correspondence and client documentation.

· Maintain consultant compliance records, qualifications, insurance documentation and ID cards.

About You

You'll be organised, proactive and comfortable juggling multiple priorities in a busy, client-focused environment.

To succeed in this role, you’ll need strong organisational skills, excellent attention to detail, confident communication by phone and email, and the ability to manage several tasks at once without losing accuracy.

You'll ideally have experience in:

· Administration, client services or operations coordination.

· Scheduling consultants, contractors or other field-based staff.

· Purchase orders, invoicing, expense processing or contract administration.

· Microsoft Office, particularly Outlook, Word and Excel.

Experience within compliance, environmental health, health & safety, consultancy, professional services or quality management would be advantageous, but is not essential.

Most importantly, you're someone who enjoys bringing structure to busy operations, has exceptional attention to detail and takes pride in delivering excellent customer service.

What We Offer

· Competitive salary.

· 25 days annual leave plus bank holidays (pro rata).

· Your birthday off.

· Company pension.

· Free on-site parking.

· On-site gym.

· Ongoing training and development.

· Career progression opportunities.

· A supportive and collaborative working environment.

Working pattern

20 hours per week, office based at our Edinburgh South Gyle office. Exact working days and hours can be discussed with the successful candidate.

Apply Now

If you're looking for a varied role where you'll play an important part in delivering exceptional service to our clients and supporting a growing consultancy, we'd love to hear from you.

Applications will be reviewed as they are received, so early applications are encouraged.

Benefits:

Casual dress
Company pension
Free parking
On-site gym
On-site parking
Sick pay

Work Location: In person

Quick apply

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client services coordinator jobs in prestonpans, eln