Care coordinator Work, Jobs in Poling, Wsx (with Salaries)

Care Operations Coordinator
New Venture Care LTD —Littlehampton
- £32,000 - £33,500 a year
- Full-time
- Microsoft Office
- Administrative experience
- Driving
- Free parking
- Annual leave
Quick apply
Care Coordinator/Navigator
Homewell Practice - (GP practice) —Havant
- £12.71 an hour
- Part-time
- In-person
- Care plans
Quick apply
18h
Events Coordinator
Connaught Care Limited —Chichester
- £14.50 an hour
- Hospitality
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
10d
Activities Co-ordinator
Anavo Group LTD —Brighton and Hove
- £13.21 an hour
- Leadership
- Communication skills
- Free parking
Quick apply
10d
Activities Co-ordinator
Maven Healthcare One Limited —Hove
- From £13 an hour
- Part-time
- Word processing
- Organisational skills
- In-person
Quick apply
9d
Activities Co-ordinator
Caldwell & Beling —Emsworth
- £12.82 - £13.39 an hour
- Part-time
- Care experience
- In-person
Quick apply
3d
Care Coordinator
Cera Care —Worthing
- £22,280 a year
- Part-time
- Time management
- Paid training
- Employee assistance programme
Activities & Wellbeing Co-ordinator
Balcombe Care Homes —Bognor Regis
- £14 an hour
- Weekend availability
- First Aid Certification
- Organisational skills
- IT
Quick apply
7d
Dementia Wellbeing Co-Ordinator - Berkeley Lodge
South Coast Nursing Homes Ltd —Worthing
- £13.00 - £13.65 an hour
- Weekend availability
- Nursing home
- Employee assistance programme
- Referral programme
Quick apply
1d
Care Coordinator (Care Home Team)
Procare Health Limited —Hindhead
- £24,785 - £28,500 a year
- Part-time
- Microsoft Office
- Organisational skills
- IT
Quick apply
1d
Activities Co-ordinator
MILKWOOD CARE LTD —Liss
- £14.55 an hour
- Weekend availability
- In-person
- Communication skills
- Free parking
Quick apply
Activity Coordinator
The Shelley Residential Care Home —Worthing
- £15.10 an hour
- Part-time
- Microsoft Powerpoint
- Management
- Computer literacy
Quick apply
Care Coordinator
Heart2Heart Care Ltd —Crawley
- £16 - £22 an hour
- Part-time
- Microsoft Office
- Business development
- Organisational skills
Quick apply
7d
Part Time Activities Coordinator
Augustinian Care —Burgess Hill
- £17.16 - £23.55 an hour
- Part-time
- IT
- Free parking
- Employee assistance programme
Quick apply
7d
Activity Coordinator
Ashdown Nursing home —Worthing
- £14 an hour
- Full-time
- Care experience
- Organisational skills
- In-person
Quick apply
23h
Lead Activity Coordinator
Hazelgrove Nursing Home —Bevendean
- £13.50 - £14.50 an hour
- Part-time
- Nursing home
- English
- In-person
- Free parking
Quick apply
2d
Bank Events Coordinator
Connaught Care Limited —Chichester
- £14.50 an hour
- Hospitality
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
10d
Activities Coordinator
Friends Of The Elderly —Haslemere
- £13.85 - £15.24 an hour
- Part-time
- Organisational skills
- Care plans
- Communication skills
- Employee assistance programme
- Referral programme
Activities Co-ordinator part time
Grove Park Healthcare Group Ltd —Brighton
- From £12.71 an hour
- Part-time
- In-person
- Communication skills
Quick apply
22h

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Care Operations Coordinator

New Venture Care LTD -
Littlehampton

Quick apply

Job details

Full-time | Apprenticeship
£32,000 - £33,500 a year

Benefits

Free parking
Casual dress
Annual leave
Company pension
On-site parking

Qualifications

Driving Licence
GCSE
Microsoft Office
Administrative experience
Driving
Organisational skills
Payroll
IT
Care plans
Leadership
Communication skills

Full job description

Care Operations Coordinator

Location: Littlehampton, West Sussex

Salary: £32,000 – £33,500 per annum (Dependent on Experience)

Job Type: Full-Time, Permanent

Hours: Monday to Friday, 40 hours per week

Join Our Growing Team

New Venture Care Ltd is a CQC-registered provider delivering high-quality domiciliary care and supported living services across West Sussex.

As our business continues to grow, we are looking for an experienced, organised and proactive Care Operations Coordinator to become a key member of our management team.

This is not a typical administration role. It is a pivotal position within the business where you will take ownership of our domiciliary care rota, recruitment, compliance, payroll preparation and day-to-day office operations. Working closely with the Directors and Registered Manager, you will help ensure the business operates efficiently while maintaining outstanding standards of care.

This role would suit someone who enjoys responsibility, thrives in a fast-paced environment and wants to grow into a senior operational role within an ambitious and expanding organisation.

Key Responsibilities

Staff Rota Management (Primary Responsibility)

Take full ownership of the domiciliary care rota using Careberry.
Create and manage weekly staff rotas.
Manage all day-to-day rota changes including sickness, annual leave and emergency cover.
Ensure all care calls remain fully staffed.
Fill vacant shifts quickly and efficiently.
Liaise daily with carers regarding availability and shift changes.
Match carers appropriately to service users to promote continuity of care.
Monitor staffing levels and identify future recruitment requirements.
Reduce travel time and improve rota efficiency.
Work closely with management to ensure safe staffing levels are maintained.

Recruitment & Onboarding

Manage recruitment campaigns through Indeed and other job platforms.
Screen applications and shortlist candidates.
Conduct telephone interviews.
Arrange face-to-face interviews.
Issue interview confirmations.
Obtain references.
Complete Right to Work checks.
Process DBS applications.
Prepare employment contracts.
Complete onboarding through Careberry.
Ensure all recruitment compliance is completed before staff commence employment.
Maintain accurate recruitment records and personnel files.

Compliance & Quality Assurance

Maintain staff personnel files.
Monitor mandatory training compliance.
Track DBS renewals and expiry dates.
Monitor probation periods and appraisal dates.
Ensure staff documentation remains fully compliant.
Support CQC compliance and quality assurance activities.
Complete regular compliance audits.
Prepare documentation for inspections.
Maintain company policies and procedures.
Ensure accurate electronic filing systems are maintained.

Payroll & Finance Administration

Prepare the monthly payroll by checking staff hours, timesheets and attendance records.
Ensure payroll information is accurate and submitted on time.
Process mileage claims.
Monitor annual leave records.
Record sickness and absence.
Reconcile Careberry hours against payroll reports.
Investigate payroll queries.
Maintain payroll records.
Liaise with payroll providers and management to ensure payroll deadlines are met.

Office & Operations

Manage the day-to-day running of the office.
Answer incoming telephone calls professionally.
Respond promptly to emails.
Act as the first point of contact for staff, clients and healthcare professionals.
Prepare reports, letters and business documentation.
Organise meetings and diaries.
Maintain office systems.
Order office supplies.
Support Directors with operational projects.
Ensure office administration is completed efficiently.

Service User Administration

Create and maintain service user files.
Prepare care documentation.
Update Careberry records.
Support care plan reviews.
Ensure documentation is completed accurately.
Monitor returned paperwork from staff.
Maintain confidential records in line with GDPR.

HR Administration

Prepare offer letters and employment contracts.
Maintain confidential HR records.
Monitor probation periods.
Arrange supervision and appraisal documentation.
Record sickness and absence.
Support disciplinary, grievance and return-to-work processes.
Ensure HR files remain compliant.

Business Development & Marketing

Respond to new care enquiries.
Support onboarding of new service users.
Liaise with families and professionals.
Assist with recruitment marketing.
Support company social media activity.
Help prepare framework and tender applications.
Build positive relationships with commissioners and healthcare professionals.
Identify opportunities to improve business processes.

Performance & Reporting

Produce weekly operational reports.
Monitor KPIs including recruitment, compliance and staffing.
Track training compliance.
Report rota performance.
Highlight operational issues to management.
Suggest improvements to systems and processes.
Support continuous business growth.

About You

We are looking for someone who is:

Highly organised with exceptional attention to detail.
Able to manage multiple priorities.
Confident making decisions independently.
Professional and approachable.
An excellent communicator.
Positive, proactive and solutions-focused.
Passionate about delivering outstanding care.
Comfortable working in a fast-paced environment.
Ambitious and eager to progress.

Essential Requirements

Previous experience in care coordination, office management or operations.
Experience managing staff rotas.
Recruitment and onboarding experience.
Strong administration experience.
Excellent organisational skills.
Excellent IT skills including Microsoft Office.
Strong written and verbal communication skills.
Experience preparing payroll information.
Full UK driving licence and access to your own vehicle.
Right to work in the UK.

Please note: We are unable to provide visa sponsorship for this role.

Desirable

Experience within domiciliary care or supported living.
Experience using Careberry or similar care management software.
Knowledge of CQC regulations.
Understanding of employment compliance.
Experience supporting business growth.

What We Offer

Competitive salary of £32,000–£33,500 per annum (DOE).
Company pension.
Free on-site parking.
Ongoing training and development.
Career progression opportunities.
A supportive and friendly management team.
The opportunity to play a key role in the growth of an ambitious care provider.

Why Join New Venture Care?

At New Venture Care, we're building more than a care service—we're building a business with ambitious plans for growth across domiciliary care, supported living and specialist services.

This role offers genuine progression for someone who wants to become an integral part of the leadership team. You'll be trusted with responsibility, encouraged to bring new ideas and given the opportunity to develop your career as the business continues to expand.

If you're looking for a role where you can make a real impact, we'd love to hear from you.

To apply, please submit your CV along with a short covering statement explaining why you would be a great fit for New Venture Care.

Pay: £32,000.00-£33,500.00 per year

Benefits:

Casual dress
Company pension
Free parking
On-site parking

Ability to commute/relocate:

Littlehampton, West Sussex: reliably commute or plan to relocate before starting work (required)

Application question(s):

Have you been responsible for preparing payroll information (timesheets, hours, mileage, holidays, sickness)?
Are you comfortable answering telephone calls and dealing with clients, staff and healthcare professionals?
This role is office-based in Littlehampton, Monday to Friday. Are you able to commit to this working pattern?

Education:

GCSE or equivalent (required)

Experience:

Administrative: 2 years (required)

Licence/Certification:

Driving Licence (required)

Work authorisation:

United Kingdom (required)

Location:

Littlehampton, West Sussex (preferred)

Work Location: In person

Quick apply

Refine Your Search

care coordinator jobs in poling, wsx

Care Operations Coordinator

Care Coordinator/Navigator

Events Coordinator

Activities Co-ordinator

Activities Co-ordinator

Activities Co-ordinator