Administrative assistant Work, Jobs in Cowdenbeath, Fif (with Salaries)

Office Administrator
EQ —Edinburgh
- Hybrid work
- Databases
- Continuous improvement
- Front desk
Quick apply
Volunteer Administrative Assistant
Musselburgh Sea Cadets —Musselburgh
- Hybrid work
- Microsoft Word
- Databases
- Administrative experience
- Free parking
- Work from home
Quick apply
4d
Administration Assistant
Central Engineering —Alloa
- £13.50 - £14.00 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
Quick apply
13d
Experienced Legal Administrator - Residential Conveyancing (office based)
W & AS Bruce —Broxburn
- Full-time
- English
- Administrative experience
- Organisational skills
- Employee discount
Quick apply
14d
Administrative Assistant
School Talent —Dollar
- £27,587 a year
- Customer service
- IT
- Communication skills
Quick apply
1d
255891 (AP) Executive Assistant
NHS Scotland —Edinburgh
- £31,537 - £34,303 a year
4d
Office Administrator
Smart Utilities Scotland Limited —Denny
- £25,420 - £27,500 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick apply
1d
Site Administrative Assistant - Engineering Solutions
Plexus —Livingston
- Hybrid work
- Google Suite
- Administrative experience
- Continuous improvement
- Annual leave
- Employee assistance programme
Trainee Office Assistant
RANDOLPH HILL NURSING HOMES GROUP —Edinburgh
- From £25,000 a year
- Microsoft Word
- Microsoft Excel
- Nursing home
Tech Transfer Admin Assistant
AliveDx —Penicuik
- Full-time
- Microsoft Word
- Microsoft Outlook
- Organisational skills
- Annual leave
Administrator -
St Philips Care Caledonia Ltd —West Linton
- Computer literacy
- Accounting
- Front desk
- Paid training
- Annual leave
Clerical Assistant - James Gillespie's High School
City of Edinburgh Council —Edinburgh
- £26,806 - £27,032 a year
- Medication administration
- Administrative experience
- Organisational skills
19h
Programmes Administration Assistant
ScottishPrisonService —Falkirk
- £28,777 a year
- Databases
- Typing
4h
Senior Administration Assistant
Heriot Watt University —Edinburgh
- £26,707 - £31,236 a year
- Full-time
- Microsoft Excel
- Marketing
- Customer service
- Annual leave
- Flexible schedule
12d
Senior Executive Assistant to the CEO
Blue Energy —Edinburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Research
SCAPP Communications and Administration Assistant
University of Stirling —Stirling
- £26,707 - £29,588 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- University
5d
Part Time Cleaner / Office Admin Relief
Stagecoach —Perth
- £13.45 - £14.08 an hour
- Overtime
- Computer literacy
- Cleaning
- Computer skills
- Employee assistance programme
- Employee discount
Clerical Assistant - St Augustine's RC High School
City of Edinburgh Council —Edinburgh
- £26,806 - £27,032 a year
- Full-time
- Word processing
- Computer literacy
- Data entry
Custody Office Admin HMP Addiewell
Sodexo —Addiewell
- £26,721.24 - £28,013.21 a year
- Full-time
- Employee assistance programme
- Employee discount
Quick apply
10d
Shop and Post Office Assistant
Eversummer Ltd —Edinburgh
- From £12.75 an hour
- Part-time
- Microsoft Word
- Customer service
- Computer literacy
Quick apply
3d

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Office Administrator

EQ
Edinburgh

Quick apply

Job details

Permanent

Benefits

Paid volunteer time

Qualifications

Report writing
Meeting coordination
Travel arrangements
Report generation
Stock ordering
Stakeholder liaison
Facilities management
Filing
Databases
Continuous improvement
Front desk
Stocking
Stock replenishment
Cash handling

Full job description

Description

At EQ Accountants, we believe that at the core of our success is our people. We are more than just a team of financial experts; we are partners in our clients’ journeys. For over 20 years, we have taken pride in championing SMEs, delivering bespoke accounting solutions that drive growth and success for our clients. Our journey from a single office to 10 thriving locations reflects our unwavering commitment to excellence and we are now looking for a talented individual to join us and be part of our exciting growth story.

We are an employer who cares; where individuals are supported to reach their personal and professional goals. We’re committed to continuous learning, providing ongoing training and development opportunities to help you stay ahead of the curve. This includes investing in the latest technology, sharing best practice and creating a One EQ ethos that brings our values to life.

There has never been a more exciting time to join EQ!

Role overview

As an Administrator your ability to ensure the smooth and efficient running and development of the administration function within your office, will be critical to our success.

Your ‘go to’ person is the Regional Administration Lead who will coach, support, and challenge you not only to succeed in your role but to realise your potential and career aspirations at EQ.

Key Responsibilities

Your aim is to ensure that you deliver 5-star administrative support to your internal and external clients under the following key responsibilities:

First point of contact

Reception duties, answering and redirecting telephone calls, passing on messages accurately and in good time.
Answering online administration queries.
Receiving and directing office visitors and providing refreshments.
Maintaining a pleasant visitor environment.
Keeping the office diary up to date
Ensuring the booking of meeting rooms.
Assessing needs and providing reception cover support in other offices when required.

Mail

Opening, stamping and distributing mail.
Arranging postage and outgoing distribution of mail.

Meetings and events organisation

Booking meetings and scheduling events.
Liaising with internal clients to understand meeting room requirements.
Booking meetings and meeting rooms, organising equipment and catering.
Setting up and clearing down meetings and ensuring that meeting rooms are maintained to a high standard.
Making travel arrangements and following up with itineraries for internal clients.

Stationery and supplies

Maintaining and stationery inventory
Ordering office stationery and supplies
Ensuring we are well stocked with stationery and supplies.

Data, reports and correspondence

Preparing regular reports and presentations.
Maintaining databases and filing systems including inputting new clients, maintaining client personal details, changing engagement team details, creating workflows and running reports as required.
Organising, storing and printing documents as needed.
Producing debtor statements.
Taking and distributing meeting minutes.
Creating, amending and producing client letters.
Printing client letters after review by Partner/Manager
Ensuring all enclosures are included and correct.

Finance

Providing debtor statements
Processing client cash and receipts
Handling streamline payments.
Petty cash management.
Purchase invoices payable.
Printing and emailing bills.
Automated statements.
Bank audit letters.

Facilities management

Ensuring the office environment is well organised and in a good state of repair. Following up with trades to arrange maintenance work.
Ensuring the office remains compliant with the firm’s health and safety policy and regulations.
Providing new starts with access codes, keys etc.

Process mapping

Working with the Admin Lead to create and map existing and new administration processes.

Colleagues support

Training new colleagues in administrative processes where appropriate.

Continuous improvement

Working to continuously improve the firm’s administrative processes and function.

Our Ideal Candidate will be

Someone with excellent organisational, analytical, and problem-solving skills and will be comfortable in working reactively to tight deadlines.
Someone with strong interpersonal skills and be great at developing positive working relationships at all levels and across all functions of the Firm.
An excellent communicator who can engage and influence effectively at all levels of the firm.

Belong @ Sumer

At Sumer, we know everyone’s journey is different. That’s why we’re committed to fairness, removing barriers and giving people the support they need to do their best work. If you need any support during the hiring process, just let us know.

Our values represent what matters most to us and guide how we work every day:

We Shine Together
We Do the Right Thing
We Make It Count

We know diverse teams make us stronger. That’s why we’re creating an inclusive workplace where everyone belongs and differences are valued and celebrated.

About EQ

At EQ Accountants, we believe that at the core of our success is our people. We are more than just colleagues; we are a community dedicated to supporting each other to foster a positive and inclusive workplace where everyone can thrive.

At EQ, we believe that taking care of our clients starts with taking care of our team. Our ethos, ‘With You,’ reflects this commitment when our people thrive, so do our clients.

We are committed to your professional growth and personal development. Whether you are just starting out, or looking to advance your career, you’ll find the support you need to excel.

As well as a comprehensive range of benefits, including enhanced family friendly policies, holidays, paid volunteering time, we offer continuous learning opportunities, mentorship, and a clear path for career progression to help you reach your full potential.

Quick apply

Refine Your Search

administrative assistant jobs in cowdenbeath, fif

Office Administrator

Volunteer Administrative Assistant

Administration Assistant

Experienced Legal Administrator - Residential Conveyancing (office based)