Administrator Work, Jobs in Stoke On Trent, Eng (with Salaries)

Health Records Clerk
University Hospitals of North Midlands NHS Trust —Stoke-on-Trent
- £25,272 a year
- Full-time
10h
Bookings & General Office Administrator
Academy Photography Ltd —Newcastle-under-Lyme
- From £12.71 an hour
- Part-time
- Administrative experience
- Data entry
- Organisational skills
- Free parking
Quick apply
5d
HR Administration Assistant
Water Plus —Stoke-on-Trent
- From £27,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Work from home
Quick apply
7d
PS Full-time Receptionist, Melbourne House, Stoke-on-Trent
HM Prison & Probation Service —Stoke-on-Trent
- £20,001 - £30,000 a year
- Weekend availability
- Hybrid work
- English
- Microsoft Office
- Presentation skills
- Annual leave
- Employee discount
1d
Medical Receptionist
Harley Street Medical Centre —Stoke-on-Trent
- From £12.71 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Free parking
Quick apply
4d
Administrative Support
University Hospitals of North Midlands NHS Trust —Stoke-on-Trent
- £25,272 a year
- Full-time
- Front desk
5d
Receptionist/Administrator
Milehouse medical practice —Newcastle-under-Lyme
- Part-time
Quick apply
Payroll & Finance Data Administrator
R J Lifts Group Ltd —Stoke-on-Trent
- £24,784 - £25,993 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Data entry
- Profit sharing
- Annual leave
Quick apply
Office administrator
Hepher Electrical Services Ltd —Newcastle-under-Lyme
- £16,000 - £17,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
9d
Customer Service Administrator
Freshview Foods Ltd —Stoke-on-Trent
- £13.40 an hour
- Weekend availability
- Microsoft Excel
- Customer service
- English
- Employee discount
- Referral programme
Quick apply
4d
Medical Receptionist
Potteries Medical Centre —Stoke-on-Trent
- From £12.71 an hour
- Full-time
- Administrative experience
- Organisational skills
- Front desk
- Free parking
Quick apply
18h
Home Administrator
Primary Medical Solutions Ltd —Stoke-on-Trent
- From £13 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
5d
Central Support Administrator
Support Office —Newcastle-under-Lyme
- £35,000 a year
- Full-time
- Travel
- Organisational skills
- IT
- Paid training
- Annual leave
Quick apply
13h
Real Estate Admin Assistant
Brown & Brown Europe —Newcastle-under-Lyme
- Full-time
- Administrative experience
- Organisational skills
- IT
Quick apply
19h
Finance Assistant
Sodexo —Stoke-on-Trent
- £28,500 - £29,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Hospital
- Employee assistance programme
Quick apply
6d
Helpdesk Administrator
Cygnet Health Care Limited —Stoke-on-Trent
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Employee discount
- Referral programme
6d
CRM Administrator (on-site)
IAE —Stoke-on-Trent
- £40,000 a year
- Full-time
- Azure
- Java
- SQL
- Life insurance
- Sick pay
Quick apply
16h
Client Billing Administrator
Support Office —Newcastle-under-Lyme
- £30,000 - £32,000 a year
- Full-time
- Referral programme
Quick apply
8d
Credit Control Administrator
RKW —Stoke-on-Trent
- £25,000 a year
- Full-time
- Microsoft Excel
- Free parking
- Annual leave
Medical Secretary
University Hospitals of North Midlands NHS Trust —Newcastle-under-Lyme
- £25,760 - £27,476 a year
- Part-time
- Annual leave
4d

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administrator jobs near stoke on trent, eng

Health Records Clerk

University Hospitals of North Midlands NHS Trust -
Stoke-on-Trent

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Job details

Full-time
£25,272 a year
10 hours ago

Full job description

At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.

The Health Records Clerk provides essential clerical and administrative support to the Health Records function, contributing to the effective delivery of patient care by ensuring that patient information is accurately processed, scanned, and made available to clinical teams when required.

The post holder will carry out a range of routine but important tasks, including the preparation, scanning, indexing, filing, tracking, and storage of patient health records in both paper and electronic formats. A significant part of the role involves scanning clinical documentation onto the electronic patient record system, ensuring documents are complete, correctly labelled, and of an acceptable quality in line with local procedures.

The post holder will be required to handle confidential and sensitive information and must adhere to data protection legislation, confidentiality requirements, and organisational standards at all times.

Prepare patient health records for scanning in accordance with local procedures, including sorting, removing staples, and checking documentation is complete. Scan, index, and upload patient documentation to the electronic patient record system accurately and in a timely manner. Carry out basic quality checks on scanned documents to ensure clarity, correct patient details, and accurate document type allocation. File, retrieve, track, and store paper health records using electronic tracking systems. Respond to routine requests for patient records from wards, clinics, and departments, escalating issues as required .Assist with the archiving, retention, and disposal of records in line with retention schedules and Trust policies. Maintain confidentiality and security of patient information at all times, adhering to Data Protection legislation, Follow clear instructions, standard operating procedures, Use basic IT systems and office equipment, including scanners, computers, and tracking systems. Highlight missing, misfiled, or damaged records to the appropriate supervisor. Maintain a tidy and safe working environment in line with health and safety requirements.

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Working under supervision and following established policies and protocols, the Health Records Clerk will support clinics, wards, and departments by responding to requests for records, maintaining accurate tracking systems, and assisting with the movement, retrieval, and archiving of patient notes. The role requires attention to detail, the ability to follow instructions, and the capacity to work reliably in a busy healthcare environment.

Scanning tasks

To receive documents into the department for scanning
Preparation of the information to specified standard operating procedure
Ensure information is scanned to the specified quality, using the data capture software and Electronic Document Management System , raising issues as necessary to your line manager
To undertake quality checks of scanned images
The post will require frequent periods of sitting using the PC and scanning equipment
The post will require frequent periods of concentration to ensure information is scanned appropriately, to the correct record, and to the required quality.
The post will require some use of health records trolleys contain records and therefore some pushing of trolleys will be necessary

Library Tasks

To work within the Health Records library responding to electronic requests for previous Casenotes,
Responding to telephone calls to the department
The generation of new Casenote volumes for future inpatient activity
To participate in the retention and destruction programme for health records, identifying those records that meet the Code of Practice for Records Management’s minimum retention period.
To respond to calls to the department for urgent requests for Casenotes
Use the Casenote tracking system to ensure all medical records are tracked to the correct location.
To file records returned to the library using the Casenote tracking system and mobile devices to file to appropriate shelf.
To utilise the online system for requesting return of records stored with the off –site storage bureau
The post will require frequent periods of standing and will include elements of lifting, sorting and handling of case records
The post will require frequent use of health records trolleys containing records therefore require some pushing and pulling of trolleys.
The post will require frequent use of the computer / handheld devices to track records.

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Refine Your Search

administrator jobs in stoke on trent, eng

Health Records Clerk

Bookings & General Office Administrator

HR Administration Assistant

PS Full-time Receptionist, Melbourne House, Stoke-on-Trent

Medical Receptionist

Administrative Support

Receptionist/Administrator

Payroll & Finance Data Administrator

Office administrator

Customer Service Administrator

Medical Receptionist

Home Administrator

Central Support Administrator

Real Estate Admin Assistant

Finance Assistant

Helpdesk Administrator

CRM Administrator (on-site)

Client Billing Administrator

Credit Control Administrator

Medical Secretary

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