Administrative assistants & receptionists Work, Jobs in Amble, Nbl (with Salaries)

Administration Assistant
Form Properties Limited —Alnwick
- £15 - £17 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Flexible schedule
Quick apply
12d
Sales Administrator and Account Manager
Be Uniforms - Border Embroideries —Alnwick
- £25,000 - £30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Free parking
- Employee discount
Quick apply
Office Administration
R J FIXINGS NEWCASTLE LTD —North Shields
- From £25,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Centre Administrator
Kip McGrath Education Centre —Gosforth
- £15 - £20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee discount
Quick apply
1d
Office Admin Assistant
Metro Rod North East —Cramlington
- £22,568.00 - £26,436.80 a year
- Full-time
- Microsoft Word
- Microsoft Office
- Administrative experience
- Annual leave
- Life insurance
Quick apply
2d
Executive Assistant to Managing Director
Harlyn Solutions —Blyth
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Free parking
- Flexitime
Quick apply
Apprentice POD Administration Clerk
RAMAGE TRANSPORT —Newcastle upon Tyne
- £15,600 - £24,700 a year
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
Finance Assistant / sales administrator
Sweetdreams Ltd —Ashington
- £29,000 a year
- Full-time
- Customer service
- ERP systems
- Administrative experience
Quick apply
Receptionist
Portico Corporate Reception Management —Newcastle upon Tyne
- £29,000 a year
- Full-time
- Customer service
- Communication skills
- Annual leave
- Life insurance
Quick apply
12d
Personal Assistant (PA)
DANKDOLLZltd —Newcastle upon Tyne
- £27,000 - £36,000 a year
- Full-time
- Administrative experience
- Travel
- QuickBooks
- Work from home
Quick apply
Oliver Wyman - Team Assistant - Newcastle
Oliver Wyman —Newcastle upon Tyne
- Full-time
- Microsoft Powerpoint
- CRM software
- Microsoft Excel
Executive Assistant to CEO
Newcastle Theatre Royal Trust Ltd —Newcastle upon Tyne
- £34,125 a year
- Full-time
- Administrative experience
- QuickBooks
- Organisational skills
Quick apply
6d
Project Support Administration Assistant
AECOM —Newcastle upon Tyne
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Office
2d
Customer Service & Internal Sales Coordinator
Envea —Ashington
- Full-time
- Sales
- Customer service
- Microsoft Office
Showroom Host - Saturdays
JCT600 —Newcastle upon Tyne
- £12.71 an hour
- Part-time
- Communication skills
- Annual leave
- Referral programme
Quick apply
Executive Assistant
ASSYSTEM —Newcastle upon Tyne
- Full-time
- Hybrid work
- Microsoft Office
- Travel
- Organisational skills
- Annual leave
Quick apply
Showroom Host - Part Time
JCT600 —Newcastle upon Tyne
- £12.71 an hour
- Part-time
- Communication skills
- Annual leave
- Referral programme
Quick apply
Business Administration Apprentice
Story Homes —Newcastle upon Tyne
- Full-time
- Customer service
- English
- Microsoft Office
21h
Personal Assistant to Chairman & Director (Care Sector)
Careline Lifestyles —Newcastle upon Tyne
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5h
Sales Support Executive
Everything Managed Group —Newcastle upon Tyne
- £28,000 a year
- Full-time
- CRM software
- Sales
- Contracts
Quick apply

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Administration Assistant

Form Properties Limited
Alnwick

Quick apply

Job details

Part-time
£15 - £17 an hour
12 days ago

Benefits

Free parking
Casual dress
Company pension
Flexible schedule
On-site parking

Qualifications

Microsoft Word
Driving Licence
Microsoft Excel
Microsoft Outlook
Social media management
Microsoft Office
Administrative experience
Project management
Accounting
QuickBooks
Organisational skills
Document management systems
Bookkeeping
Channel management
Communication skills

Full job description

Role Overview

The Administrative Assistant will provide broad administrative support across the business, with particular responsibility for supplier invoice processing, project administration support for the development team, document and report preparation, management of company social media channels, customer care administration, and general office and filing systems. This is a varied, hands-on role suited to someone who is highly organised, comfortable managing multiple priorities, and confident communicating with suppliers, contractors, customers, and colleagues at all levels. The role is based within our Alnwick office.

Key Responsibilities

Supplier Invoice Management & Processing

Receive, check, and process supplier and subcontractor invoices, matching to purchase orders and delivery/completion records
Code invoices correctly against projects and cost codes for accurate job costing
Liaise with suppliers and subcontractors to resolve queries, discrepancies, and missing documentation
Support timely processing of payments in line with agreed payment terms
Maintain accurate, up-to-date invoice and supplier records
Assist with reconciliation of supplier statements

Development Team & Project Administration Support

Provide administrative support across live development projects (planning, construction, and land promotion workstreams)
Maintain project files, trackers, and document registers, ensuring version control and accurate record-keeping
Assist with collating and circulating information for consultant teams (architects, planners, engineers, agents, and solicitors)
Support diary management, meeting scheduling, and minute-taking for project meetings
Help track key project dates, deadlines, and outstanding actions
Assist with the preparation and submission of documentation for planning applications and other statutory processes

Document & Report Preparation

Prepare, format, and proofread professional documents, letters, and reports to a high standard
Assist with the preparation of buyer-facing sales materials, specifications, and marketing documents
Format and maintain templates for company correspondence, reports, and presentations
Support the preparation of Operation & Maintenance manuals and other technical documentation

Social Media & Marketing Support

Manage and maintain the company's social media channels, scheduling and posting content
Assist in creating engaging content (photos, updates, project milestones) to promote developments and the wider business
Monitor engagement and respond to enquiries or comments in a professional and timely manner
Support wider marketing activity, including website updates and property listing materials

Customer Care Management

Prepare and collate buyer handover packs
Support the construction team to manage the customer care process from handover through to resolution of post-completion queries and defects
Log, track, and prioritise customer care requests, ensuring nothing is missed and response times are met
Liaise with the construction team and subcontractors to arrange remedial works and follow up to confirm completion
Keep customers updated on the progress of their queries, maintaining a positive and reassuring line of communication
Maintain accurate customer care records and logs for each plot/unit, including warranty-related correspondence
Help identify recurring issues and feed observations back to the development and construction teams

Filing & Document Management

Establish and maintain clear, well-organised digital and physical filing systems
Ensure documents are stored, named, and version-controlled consistently across the business
Manage confidential and sensitive documentation appropriately and securely
Support document retrieval requests from colleagues and external parties

General Administration

Provide day-to-day administrative and reception-type support to the office (post, deliveries, stationery, supplies)
Answer and direct telephone calls and email enquiries professionally
Assist directors and senior staff with ad hoc administrative tasks
Help maintain office systems, equipment, and general upkeep of the working environment

Candidate Requirements

Essential

Proven experience in an administrative, office support, or bookkeeping-adjacent role
Strong organisational skills with excellent attention to detail
Confident using Microsoft Office (Word, Excel, Outlook) and general IT literacy
Excellent written and verbal communication skills
Ability to manage multiple tasks and deadlines, prioritising effectively
A proactive, can-do attitude and willingness to get involved across different areas of the business
Discretion when handling confidential or sensitive information
A full UK driving licence (occasional travel to sites/offices may be required)

Desirable

Experience processing supplier invoices or working with accounting/bookkeeping software (e.g. QuickBooks)
Experience in a property, construction, or development environment
Experience managing social media channels for a business (e.g. Instagram, LinkedIn)
Familiarity with the UK planning process or construction project documentation
Experience using project management or document control systems

What We Offer

The opportunity to be part of a small, growing, and ambitious Northumberland-based property development business
Varied and interesting work across live residential and land promotion projects
Supportive working environment with scope to develop and take on additional responsibility
Competitive salary and benefits, dependent on experience
Flexible hours on a part time basis
12 days holidays per year (20 days pro rata for 3 days/24 hours per week working time)

Pay: £15.00-£17.00 per hour

Benefits:

Casual dress
Company pension
Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrative assistants & receptionists jobs in amble, nbl

Administration Assistant

Sales Administrator and Account Manager

Office Administration

Centre Administrator

Office Admin Assistant

Executive Assistant to Managing Director

Apprentice POD Administration Clerk

Finance Assistant / sales administrator

Receptionist

Personal Assistant (PA)

Oliver Wyman - Team Assistant - Newcastle

Executive Assistant to CEO

Project Support Administration Assistant

Customer Service & Internal Sales Coordinator

Showroom Host - Saturdays

Executive Assistant

Showroom Host - Part Time

Business Administration Apprentice

Personal Assistant to Chairman & Director (Care Sector)

Sales Support Executive

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