& planners Work, Jobs in Basingstoke, Ham (with Salaries)

Administration Officer
Crowne Plaza Basingstoke —Basingstoke
- £12.71 an hour
- Full-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
Senior Event Manager
Marston Events —Andover
- From £37,000 a year
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance programme
Quick apply
13d
Transport and Compliance Administrator
Stagetruck Ltd —Winchester
- £30,000 - £40,000 a year
- Full-time
- In-person
- Communication skills
Quick apply
Hire Desk Controller
A1 Loo Hire —Wokingham
- £13.50 - £14.00 an hour
- Full-time
- Organisational skills
- IT
- In-person
- Free parking
Quick apply
12d
Assistant to Operations Manager
A1 Loo Hire —Wokingham
- £13.50 - £14.50 an hour
- Part-time
- Customer service
- Administrative experience
- Organisational skills
Quick apply
Repairs Planner/Administrator
DCL Property Services Ltd —Fleet
- £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Annual leave
Quick apply
6d
Supply Chain Planner
Ecotone UK —Camberley
- £29,000 - £33,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Communication skills
- Free parking
- Health & wellbeing programme
Quick apply
5d
Team Manager, Sports & Events
BCD Travel —Fleet
- Hybrid work
- Hospitality
- Data entry
- Organisational skills
Events Executive
Aspire Pharma Ltd —Petersfield
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Project management
- Travel
- Employee assistance programme
Production Controller
Summit Oxygen —Hartley Wintney
- £31,000 - £35,000 a year
- Full-time
- Microsoft Excel
- English
- Microsoft Office
- Free parking
- Annual leave
Quick apply
Motorsport Events Planner - 10 Month FTC
Porsche Cars GB Ltd —Reading
- Weekend availability
- Hybrid work
- Hospitality
- Travel
- Communication skills
- Annual leave
Quick apply
7d
Compliance Administrator
Alliance Healthcare —Basingstoke
- £12.71 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
4d
Production Planner & Cost Administrator
James Walker Group —Bordon
- Full-time
- Microsoft Outlook
- Microsoft Office
- Analysis skills
Quick apply
22h
On Track Plant Specialist
Network Rail —Reading
- £35,582 - £43,400 a year
- Full-time
- Hybrid work
- Maintenance
- Mentoring
- Employee discount
5d
Financial Services Administrator
de Mellow & Co Ltd —Waterlooville
- From £26,500 a year
- Full-time
- Microsoft Office
- Organisational skills
- Financial services
- Life insurance
- Sick pay
Quick apply
13d
Event Project Manager, Delegate Management - 12 Month FTC
BCD Travel —Fleet
- Hybrid work
- Travel
- Hotel experience
Transport Planner/Coordinator
iGO Transport Limited —Reading
- £28,000 - £33,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- Writing skills
- Free parking
Quick apply
19h
Commercial Supply Planner, 12 months Fixed Term Contract
Estee Lauder —Winchester
- Project management
- Communication skills
- Annual leave
- Work from home
Senior Project Planner
DBD International —Reading
- Hybrid work
- Analysis skills
- Bachelor's degree
- No degree
Team Lead, Delegate Management
BCD Travel —Fleet
- Hybrid work
- Travel

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Administration Officer

Crowne Plaza Basingstoke
Basingstoke

Quick apply

Job details

Full-time
£12.71 an hour

Qualifications

GCSE
Microsoft Office
Administrative experience
QuickBooks
Organisational skills

Full job description

Job Purpose

The Administrative Officer provides comprehensive administrative and coordination support to the Manager, CEO, and wider department, ensuring smooth day-to-day operations. The role is responsible for maintaining accurate documentation and compliance records, managing calendars and meetings, supporting the CEO's diary and travel, assisting HR with compliance and recruitment administration, supporting operational projects and audits, and handling correspondence and reporting in a timely and professional manner.

Key Responsibilities

Documentation & Records Management

Maintain accurate and up-to-date documentation, ensuring all files, logs, and compliance records are properly managed and accessible.
Organise and maintain admin records, both paper-based and on the relevant system.
Maintain organised filing systems (digital and physical) for operational, safety, and compliance records.
Ensure version control and confidentiality of sensitive documents, restricting access in line with data protection policy.
Regularly audit filing systems and archive or dispose of records in accordance with retention schedules.

Calendar & Meeting Coordination

Oversee calendar management for the Manager and departmental meetings, ensuring efficient scheduling and minimal conflicts.
Update internal databases and keep calendars up to date for SARR Management.
Assist in diary management for the Management team.
Coordinate and manage meetings, including preparing agendas, distributing minutes, and tracking follow-up actions.
Book meeting rooms, arrange video-conferencing facilities, and organise catering or equipment as needed.
Prepare and circulate meeting agendas in advance, liaising with attendees to confirm topics and priorities.
Proactively flag and resolve scheduling conflicts, rearranging appointments where necessary.
Assist in the evaluation of all Management team projects, meetings, and training seminars.

Executive Support to the CEO

Prepare documents to support the CEO as needed.
Maintain incoming and outgoing post for the CEO.
Assist in arranging the CEO's travel, events, and working week planner.
Ensure the CEO has the relevant documents and information ready for meetings.
Undertake any administrative tasks required to support the CEO.

Projects, Compliance & Audits

Support the planning and coordination of operational projects, compliance checks, and audits.
Assist in the preparation of reports, presentations, and data summaries for management.
Track project timelines, action logs, and deliverables, following up with stakeholders on outstanding items.
Maintain audit trails and ensure documentation is inspection-ready for internal and external auditors.
Monitor compliance deadlines (licences, certifications, policy renewals) and flag upcoming expiries in advance.

HR & Compliance Support

Assist HR with external partners (e.g. insurance vendors) and ensure legal compliance, including getting monthly invoices to Finance.
Assist with authorisation of expense forms on a monthly basis.
Assist HR to post job ads on careers pages and process incoming resumes.

Reporting & Communications

Create regular reports and presentations as needed for management.
Prepare reports and presentations for internal and external communications.

Correspondence & Communication

Manage correspondence, ensuring emails and communications are prioritised, responded to promptly, and escalated where appropriate.
Manage the department's telephone and email inbox, addressing queries accordingly.
Act as a point of contact between the Manager, department, and external stakeholders as required.
Draft, proofread, and format letters, memos, and internal announcements on behalf of the Manager.
Follow up with employees on outstanding action items, deadlines, and required documentation from meetings.
Screen and direct incoming calls and visitors, handling enquiries professionally.

Office & Operational Support

Monitor and order office/stationery supplies, liaising with vendors and processing purchase orders as needed.
Manage travel arrangements and itineraries for the Manager and team, including bookings and expense claims.
Process invoices, expense reports, and petty cash records, ensuring accuracy and timely submission.
Support onboarding of new starters, including preparing induction materials and coordinating access/equipment.
Liaise with IT, facilities, and HR on day-to-day operational or administrative issues.
Provide administrative support to Heads of Department as needed.
Undertake ad hoc administrative tasks and special projects as assigned by the Manager.

Pay: £12.71 per hour

Work Location: In person

Quick apply

Refine Your Search

& planners jobs in basingstoke, ham

Administration Officer

Senior Event Manager

Transport and Compliance Administrator

Hire Desk Controller

Assistant to Operations Manager

Repairs Planner/Administrator

Supply Chain Planner

Team Manager, Sports & Events

Events Executive

Production Controller

Motorsport Events Planner - 10 Month FTC

Compliance Administrator

Production Planner & Cost Administrator

On Track Plant Specialist

Financial Services Administrator

Event Project Manager, Delegate Management - 12 Month FTC

Transport Planner/Coordinator

Commercial Supply Planner, 12 months Fixed Term Contract

Senior Project Planner

Team Lead, Delegate Management

I want to receive the latest job alerts for & planners in basingstoke, ham

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