Overview:
ELM Alliance Ltd was formed by the GP Practices in 2017 and has approximately 250 people working for us and with us. We deliver NHS services to the patients of Redcar, East Cleveland and Middlesbrough and are wholly owned by the local GP Practices. Our services include primary care in general practice, clinical services to care homes and community services such as minor skin.
JOB DESCRIPTION
Job Title: Finance and Payroll Officer (Long Term Sickness Cover)
Hours of Work: 18.75 hours per week
Contract: Temporary - £35,360 (pro rata)
Responsible to: Head of Healthcare Services
Base: North Ormesby Health Village, Middlesbrough
Job Summary
The post holder will provide a professional and comprehensive financial support to the senior team of the GP Federation thereby enhancing the effectiveness of the management of the organisation and enhancing our reputation with member practices and external partners.:
1. To ensure the delivery of finance functions.
2. To assist with monthly management accounts preparation including variance analysis/reports; posting journals; revenue analysis; support the processing of a monthly payroll/complete end to end monthly payroll when required; assist in year-end audit preparation.
3. To work closely with the senior executive team members, to assist in the annual budgeting process.
4. To be the efficient and effective interface between the Federation management team, Federation Board, member practices, and the wider health and social care community and other external organisations.
5. To work as a member of a self-directed team, providing mutual support and cross cover.
Main Duties and Responsibilities
Organisational:
·Act as the main financial communication point between the Federation and internal departments and external organisations.
·Create and maintain effective and efficient financial filing systems, both paper and electronic.
· Take action, within agreed parameters, on behalf of the senior team (when at work and in their absence) using initiative, gathering/disseminating information and taking action in order to maximise efficiency.
· Support the Business Transformation & Relationship Lead with development of business proposals/bids.
· Work collaboratively with the HR team to ensure the accuracy and integrity of the data held within the HR/payroll system
· The post holder will not have budgetary responsibilities but will be required to check that items of expenditure by budget holders have been properly authorised, coded and purchase orders attached before posting to the accounting system.
Financial:
· Ensure financial balance is achieved in the scope of delegated budgets, report any financial risks to CEO and agree actions to reduce financial risk.
· Preparing, processing, and overall management of the organisation payroll and pensions
· Keep detailed financial records of both incoming and outgoing monies using online banking and financial applications to ensure effective audit of cash flow, budget review and reduce of risk against fraud.
· Managing day-to-day transactions relating to purchase ledger and sales ledger
· Provide support, assistance during budget preparation
· Preparation of reconciliations for bank accounts and other balance sheet control accounts
· Review financial budget performance monthly with management accounts and CEO as appropriate.
· Produce financial information and reports when required.
· Maintain records of incoming money and any outstanding money for insurance reports etc.
· Establish and maintain accurate record-keeping and reliable accounting systems for petty cash and depositing of cheques. Review individual areas of petty cash expenditure and take remedial action as necessary.
· Establish and maintain systems to maximise income; identify and act on any opportunities to increase income; rectify areas of under-performance. Suggest changes or improvements to increase accuracy, efficiency, and cost reductions
· Provide financial information to cost suggested proposals to the CEO.
· Monitor and process all invoices (expenditure) assigning budget codes and make payment
· Raise relevant invoices for payment for commissioned services using Tradeshift were required.
· Monitor insurance policies and ensure payments are kept up to date; review policies regularly.
· Analyse information and compare performance to contract indicators; recommend and implement action/remedial plans in response to identified underperformance.
· Initiate and manage proposals for development of services and assets, liaising and agreeing the proposals with the CEO.
· Ensure the organisations financial policies and procedures are understood and communicated effectively to staff
· Resolve routine queries from suppliers, staff, and other 3rd party stakeholders, and use the finance systems and relevant files to investigate as required.
General:
The post holder will:
· Develop a culture that promotes equality and values diversity.
· Ensure the principles of openness, transparency and candour are observed and upheld in all working practices.
· The post holder will have, or acquire through training provided by the organisation, the appropriate level of safeguarding and knowledge, skills and practice required for the post and be aware of and comply with the organisation’s safeguarding protection policies and procedures.
This list of duties is not intended to be exhaustive but indicates the main areas of work and may be subject to change after consultation with the post-holder to meet the changing needs of the service.
Confidentiality
All staff and contractors working for the ELM Alliance Ltd have both a common law duty and a statutory duty of confidentiality to protect patient (and indeed any personally identifiable) information and only use it for the purposes for which it was intended. The disclosure and use of confidential patient information needs to be both lawful and ethical.
Information Governance
ALL staff must keep up-to-date with the requirements of information governance and must follow ELM Alliance Ltd policies and procedures to ensure that ELM Alliance Ltd information is dealt with legally, securely, efficiently and effectively. Staff must appropriately manage the records they create or hold during the course of their employment with ELM Alliance Ltd, making the records available for sharing in and confidentiality policies, procedures and guidelines (e.g. Freedom of Information Act 2000, Caldecott Guidelines).
Health & Safety
All staff have a duty to ensure the health and safety of themselves and others whilst at work. Safe working practices and health and safety precautions are a legal requirement. ALL accidents must be reported to your manager and in-line with the general philosophy of ELM Alliance Ltd; you must participate in accident prevention by reporting hazards and following relevant policies and procedures including Moving and Handling Guidelines.
Risk Management
You are required to contribute to the control of risk and use the incident reporting system to alert ELM Alliance Ltd of incidents or near misses that may compromise the quality of services.
Infection Control:
All staff have a duty to comply with all ELM Alliance Ltd policies and guidelines in relation to Infection Prevention and Control. You have a duty to ensure that you minimise the risk of infection and infectious diseases. This responsibility includes minimising the risk by highlighting any concerns you may have to the appropriate person as identified in the policies and guidelines and challenging inappropriate infection control and hygiene practice.
Equality & Human Rights:
ELM Alliance Ltd will ensure that job applicants and prospective and current employees are treated solely on the basis of their merits, abilities and potential without any unjustified discrimination on grounds of age, gender, gender reassignment, sexual orientation, disability, family circumstances, race, colour, nationality, ethnic origin, religion or belief, trade union activity and social and economic status.
PERSON SPECIFICATION
Qualifications and Experience:
· Can demonstrate significant experience of working in a similar role
· Part-qualified CCAB or AAT or equivalent (desirable)
·Knowledge and experience of finance packages (including Xerox and Sage 50 Payroll) (essential)
·Working knowledge of NHS Pension ad People's Pension (desirable)
·Knowledge of Tradeshift or other online platforms (desirable)
· Has experience of working in roles where there is a need for confidentiality and can handle sensitive information with utmost discretion and within information governance regulations.
Knowledge and Understanding:
· Excellent IT skills including data entry, excel and Microsoft office packages.
· Working knowledge and experience of PAYE, SMP, SSP, NIC and running payroll.
· Focused and diligent, with excellent attention to detail, along with the ability to prioritise and self- manage according to tight deadlines.
· Excellent communication skills, with the ability to develop and maintain strong working relationships with a wide range of people.
· High standard and accuracy of written work.
· Well-organised and flexible, with the ability to deal effectively and efficiently with competing demands.
· Credit control experience.
· Experience in producing budget reports.
· Experience in providing support to staff and senior managers.
· High levels of integrity and discretion, and the ability to deal reliably with confidential information.
· Understanding of project planning methodology (desirable).
· Skilled in managing competing priorities - Ability to work on own initiative, proactively providing support to the senior team, planning work ahead and meeting project deadlines.
Attributes:
· Ability to work under pressure, calmly, efficiently, and professionally managing the diverse elements of the job.
· Methodical and organised approach to work.
· Good communication, relationship, and network building skills.
· Diplomatic and assertive.
· Flexible approach to work; practical and “can do” attitude.
· Smart appearance and professional manner – a good ambassador for the organisation.
· Reliable and trustworthy.
· Works to the benefit of the wider team; supportive colleague willing to help others.
· Willingness to take on responsibility for discrete projects or areas of activity and the ability to work independently and without close supervision as necessary.
· Committed to equality of opportunity and to the values of the NHS.
Job Types: Part-time, Temporary
Pay: £17,680.00 per year
Benefits:
- Company pension
- Free parking
- Sick pay
Work Location: In person
