Assistant to executive Work, Jobs in Birmingham, Eng (with Salaries)

Administration Assistant
JAC Recruitment UK —Birmingham
- £28,420.00 - £39,587.11 a year
- Part-time
- English
- Administrative experience
- In-person
- Free parking
Quick apply
15h
Team Leader – Aspire Lounge - Birmingham Airport
Swissport International AG —Birmingham
- Full-time
- Customer service
- Computer literacy
- Supervising experience
- Free parking
- Employee assistance programme
8d
Receptionist/Administrative Assistant/Customer Service/Sales Adviser
Xclusive Motor Services —Birmingham
- From £12.71 an hour
- Full-time
- Computer literacy
- Accounting
- Data entry
- Free parking
Quick apply
8d
Estate Agent- Aftersales Consultant
AP Morgan Limited —Solihull
- £28,000 a year
- Full-time
- CRM software
- Administrative experience
- In-person
- Employee assistance programme
Quick apply
14d
Team Assistant
The Wilkes Partnership LLP —Birmingham
- £25,000 - £27,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
- Health & wellbeing programme
- Employee discount
Quick apply
6d
Graduate Executive Assistant & Commercial Coordinator
Sigma Occupational Health Ltd —Birmingham
- £26,000 - £29,000 a year
- Full-time
- Business development
- University
- Bachelor's degree
- Free parking
Quick apply
Executive Assistant
Mediservices Healthcare Ltd —Redditch
- £38,000 - £40,000 a year
- Part-time
- Hybrid work
- Research
- Quality control
- Contracts
- Free parking
- Sick pay
Quick apply
4d
Executive Assistant
Crestview Capital Partners —Birmingham
- £32,000 - £42,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Health & wellbeing programme
- Flexitime
Quick apply
5d
Executive Assistant to Director
Duncan Fearnley Cricket Sales Ltd —Worcester
- £10,500 - £18,200 a year
- Part-time
- Hybrid work
- Computer literacy
- English
- Maths
- Flexitime
- Employee discount
Quick apply
Executive Assistant & Business Administrator
Apollo Home Healthcare —Wolverhampton
- Part-time
- Research
- Travel
- AI
- Annual leave
Quick apply
Receptionist (Part Time)
Wolverhampton Wanderers FC —Wolverhampton
- Part-time
- Microsoft Word
- Microsoft Outlook
- Front desk
6d
Senior Executive Assistant
Consumer Council for Water —Birmingham
- £42,626 a year
- Full-time
- Hybrid work
- Presentation skills
- Continuous improvement
- Travel
- Annual leave
4d
Claims Technician - Midlands
Sedgwick —Birmingham
- Full-time
- Organisational skills
- Communication skills
- Employee assistance programme
- Employee discount
5d
Retail Sales Advisor - Coventry
Oak Furnitureland —Coventry
- £44,700 - £49,950 a year
- Full-time
- Customer service
- Retail sales
- Free parking
- Employee assistance programme
HRMI Assistant Manager, HR Services
Deloitte —Birmingham
- Hybrid work
- Analysis skills
- Analytics
1d
Secretary/Admin - Dev Specialist B
Select Engineering —Solihull
- £23.60 an hour
- Call to connect
- Data entry
5d
Digital Marketing Assistant (12 Month FTC)
Wolverhampton Wanderers FC —Wolverhampton
- Weekend availability
- Hybrid work
- Marketing
- Analysis skills
- Organisational skills
12d
Marketing Assistant
Survey Solutions —Birmingham
- Hybrid work
- Marketing
- Annual leave
- Employee assistance programme
Quick apply
Administrative Assistant
Crane Worldwide UK Limited —Wellesbourne
- Microsoft Word
- Computer literacy
- Writing skills
Deputy Director Business Services
South and City College Birmingham —Birmingham
- £46,861 - £50,848 a year
- Weekend availability
- English
- Team management
- Training & development
- Employee discount

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assistant to executive jobs near birmingham, eng

Administration Assistant

JAC Recruitment UK -
Birmingham

Quick apply

Job details

Permanent | Part-time | Full-time
£28,420.00 - £39,587.11 a year
15 hours ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

Supplier ordering
Purchase orders
Meeting coordination
Travel arrangements
Accounts payable
Stakeholder liaison
Arranging restaurant reservations
Administrative support experience
English
Administrative experience
Database management
Purchase order creation
Procurement support
Stakeholder coordination
Accommodation booking
Event planning assistance
Events management
Communication skills
Supplier invoice processing
A Level
Time management
Office experience

Full job description

Company: Japanese Company

Position: Administration Assistant

Job Type: Permanent, Full-Time

Location: London

【Role Purpose】

To deliver vital administrative support, ensuring the department operates efficiently. The role involves handling daily office tasks, maintaining accurate records, organising meetings, and supporting a variety of administrative activities across the business.

【Key Responsibilities】

Administration Support
Provide comprehensive administrative support across divisions.
Arrange travel, accommodation, and process expense claims for staff as required.
Coordinate travel logistics for overseas visitors.
Manage administration for training sessions, conferences, and bookings.
Assist in organising meetings, including scheduling, agenda preparation, and taking minutes where required.
Support Executive Office members in maintaining group diaries.
Provide administrative assistance to senior management.
Organise internal and external meetings, team-building activities, and events.
Book meeting rooms, restaurants, and venues for events.
Arrange couriers and manage incoming and outgoing post.
Assist with coordinating external office events.
Maintain accurate records and manage databases as required.
Manage Sansan (business card management system) as administrator.
Renew subscriptions annually.
Undertake other administrative duties as required by management.
Raise purchase orders (POs).
Arrange invoice payments.
Create supplier records and update supplier bank details within internal systems.
Create service fee invoices on a quarterly basis.
Enter company card expense claim details into Focal Point.

【Tanker Team Support】

Review and verify details of upcoming charter hire invoices with Tanker Operators.
Prepare, raise and issue monthly charter hire invoices for each vessel using Focal Point.
Submit invoices to customers in a timely manner.
Receive and review monthly charter hire invoices for the following month.
Coordinate with Tanker Operators to confirm invoice accuracy and payment approval.
Process invoices for payment through the Access Dimensions system.
Confirm payment value dates following receipt of customer funds.
Liaise with customers regarding payable amounts and expected payment dates.
Support timely payment processing and coordination activities.
Communicate payable and receivable positions following payment confirmation.
Ensure customer payments are received by month-end.
Monitor timelines to ensure all monthly activities are completed within required deadlines.

【Key Skills & Competencies】

Strong attention to detail and accuracy in financial processing.
Knowledge of charter hire invoicing and maritime operations is preferred.
Experience using financial systems, such as Access Dimensions.
Effective communication and stakeholder coordination skills.
Strong organisational and time management abilities.

【Person Specification】

GCSEs/A-Levels or equivalent qualification required. Further education or administrative certification is advantageous.
High level of written and spoken English.
Minimum 1 year of office administration experience.
Good written and verbal communication skills.
Open, honest approach and ability to work as part of a team.
Ability to work effectively within a multicultural global business environment.
Excellent interpersonal skills.
Reliability, flexibility, and commitment to delivering high-quality support.

We regret to inform that only shortlisted candidates will be notified.

Thank you for your understanding.

Pay: £28,420.00-£39,587.11 per year

Benefits:

Company pension
Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

assistant to executive jobs in birmingham, eng

Administration Assistant

Team Leader – Aspire Lounge - Birmingham Airport

Receptionist/Administrative Assistant/Customer Service/Sales Adviser

Estate Agent- Aftersales Consultant

Team Assistant

Graduate Executive Assistant & Commercial Coordinator

Executive Assistant

Executive Assistant

Executive Assistant to Director

Executive Assistant & Business Administrator

Receptionist (Part Time)

Senior Executive Assistant

Claims Technician - Midlands

Retail Sales Advisor - Coventry

HRMI Assistant Manager, HR Services

Secretary/Admin - Dev Specialist B

Digital Marketing Assistant (12 Month FTC)

Marketing Assistant

Administrative Assistant

Deputy Director Business Services

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