Operations & systems administrator Work, Jobs in Chalgrove, Oxf (with Salaries)

Operations & Systems Administrator
Makespace Oxford CIC —Oxford
- £28,000 a year
- Part-time
- Computer literacy
- Travel
- In-person
- Work from home
- Sick pay
Quick apply
2d
E-Commerce & ERP Systems Administrator
Keen Dist Ltd —Didcot
- £27,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Customer service
- Employee discount
Quick apply
3d
People Systems Coordinator
ESP Global Services Limited —Reading
- £30,000 - £35,000 a year
- Microsoft Excel
- Oracle
- Microsoft Office
Quick apply
Fleet Administrator
Gravity Media —Chalgrove
- £24,800 - £30,000 a year
- Full-time
- Microsoft Office
- Continuous improvement
- Organisational skills
- Life insurance
- Referral programme
Quick apply
eQMS Document Controller & Operations Administrator
Menarini Pharmaceuticals UK —High Wycombe
- Temporary
- Hybrid work
- Computer literacy
- Microsoft Office
- Communication skills
Quick apply
7d
Technical Administrator
UK Atomic Energy Authority —Culham
- £32,903 a year
- Full-time
- Microsoft Office
- In-person
- Annual leave
Quick apply
1d
Finance Administrator
Evergen Solar —Maidenhead
- From £28,500 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Access
- Sales
- Employee assistance programme
Quick apply
11d
People Operations Generalist
Biosynth —Compton
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Operations Coordinator
Element Materials Technology —High Wycombe
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Referral programme
Sales & Operations Administrator
BFS Pressroom Solutions Ltd —Calcot
- £27,000 - £35,000 a year
- Full-time
- CRM software
- Sales
- Customer service
- Free parking
Quick apply
2d
Operations Finance Administrator
Evolution (Electronic Security Systems) Ltd —Marlow
- Full-time
- QuickBooks
- Contracts
- Financial services
- Annual leave
- Employee assistance programme
Quick apply
Membership Coordinator
The Royal College of Chiropractors —Henley on Thames
- £26,000 - £30,000 a year
- Full-time
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
4d
Technical Administrator
Taylor Wimpey —High Wycombe
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee discount
Financial Planning Administrator
The Progeny Group Limited —Marlow
- Full-time
- Hybrid work
- Microsoft Office
- Financial services
- Employee assistance programme
- Referral programme
Quick apply
Depot Administrator
Garic Ltd —Reading
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
- Health & wellbeing programme
Quick apply
1d
HR Operations Administrator
Menarini Pharmaceuticals UK —High Wycombe
- Temporary
- Hybrid work
- Human resources
- Organisational skills
Quick apply
7d
Clinical Trial Administrator
University of Oxford —Oxford
- £32,108 a year
- Full-time
- Microsoft Office
- Administrative experience
- Data entry
3d
Senior Customer Relationship Administrator
Crowcon Detection Instruments Limited —Abingdon
- Hybrid work
- CRM software
- Leadership
- Communication skills
- Free parking
- Employee assistance programme
Quick apply
Accounts and Supply Chain Assistant
Infinitesima —Abingdon
- £27,250 - £32,250 a year
- Full-time
- Hybrid work
- Microsoft Excel
- ERP systems
- Administrative experience
Quick apply
6h
Identity Access Management Systems Admin
Oxford Nanopore Technologies —Oxford
- Full-time
- SharePoint
- APIs
- Communication skills

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Operations & Systems Administrator

Makespace Oxford CIC
Oxford

Quick apply

Job details

Part-time | Fixed term contract
£28,000 a year
2 days ago

Benefits

Casual dress
Work from home
Sick pay

Qualifications

Computer literacy

Full job description

Operations and Systems Administrator

Salary: £28,000 per annum pro rata (£16,800 at 0.6 FTE)
Hours: Part time, 0.6 FTE
Contract: Fixed term, 1 year, with a possible 2 year extension subject to funding
Closing date: 8am, 18 August 2026
Interviews: Early September 2026

The Operations and Systems Administrator supports Makespace Oxfordshire's work to unlock underused space, build community capacity, and transform how space is accessed and owned. Working across the Makespace team, this is a hands-on, detail-oriented role for someone who understands that reliable, well-run systems are what allow an organisation to deliver on its commitments. The post holder will support the team across licence administration, finance tasks, systems management, and resident-facing support, contributing to an organisation that is actively working to redistribute access to space in Oxford.

We’re looking for someone with energy, curiosity, a desire to learn, develop new skills and a genuine passion for Makespace's mission. The right candidate will bring careful attention to their work, think on their feet if things don't go to plan, and take genuine satisfaction in maintaining the systems that allow Makespace to deliver on our mission.

What you would be doing

Systems administration: maintaining software licence records, occupancy records, shared file systems and CRM data
Finance support: running monthly aged receivables reports, chasing licence fee payments, expense tracking and invoice filing
Hires administration: managing the admin for space hires end to end, from enquiries through to inductions and payment
Community team support: helping the Communities and Comms team with welcome packs, resident communications and new resident licences
Executive organising and general support: scheduling meetings, document preparation and note-taking

Is it the right job for you?

This is a terrific development opportunity for an individual making a career change, or at the start of their career with an interest in developing systems for organising that support that development of a social justice-focused organisation.

You will be someone who finds satisfaction in things being well organised. You notice when a record is out of date, you like knowing where everything is, and you have a desire to develop and administer better systems rather than work around it. When something doesn't go to plan you think on your feet and ask for support when needed.

We are a small team and we work with a lot of trust. You will be supported to develop and learn, help define core deliverables, and given the autonomy and space to crack on with the work once you know how. If you enjoy that mix, and you want to learn how a small organisation actually runs, and support its continuous improvement, this could suit you well.

What we are looking for

Essential:

High computer literacy. Confident with Google Drive, spreadsheets and shared calendars, and a fast learner when it comes to new software.
An interest in how organisations work, and a curiosity to improve the systems you work with.
Some experience keeping records, information or processes in order. Paid work, volunteering, study or community organising all count
A careful and accurate worker who finds organising and problem solving rewarding rather than draining.
An excellent communicator who works well as part of a team.
Able to prioritise and deliver multiple strands of work
A self-starter, comfortable working independently once briefed, open to feedback and confident asking questions when unsure.
Sound judgement and discretion when handling confidential information
Willingness to travel to Makespace sites across Oxford, and occasionally to Abingdon

Desirable:

Administrative work in any sector
Project management or CRM tools such as Monday.com, Airtable or Notion
Basic finance admin: invoicing, expense tracking, chasing payments
Front-facing or customer service work
A passion for social and spatial justice and an interest to learn and develop knowledge in these areas
Knowledge of Oxford and its voluntary and community sector

The full person specification is in the application pack.

How to apply

We don't ask for CVs. Please go to makespaceoxford.org/careers/ to see our full Application pack and fill in the online Application form there.

The deadline for submission is 8am on 18 August 2026.

If invited to interview we will give you the questions in advance. We want to have a conversation, rather than giving you a memory test.

We recognise that systemic inequalities exist and have developed an inclusive approach to recruitment that takes positive action. We actively encourage applications from global majority candidates.

If you need any adjustments to apply or to interview, please contact us at [email protected]. You do not need to explain why, and asking will not affect how your application is considered.

Pay: £28,000.00 per year

Benefits:

Casual dress
Sick pay
Work from home

Work Location: In person

Quick apply

Refine Your Search

operations & systems administrator jobs in chalgrove, oxf

Operations & Systems Administrator

E-Commerce & ERP Systems Administrator

People Systems Coordinator

Fleet Administrator

eQMS Document Controller & Operations Administrator

Technical Administrator

Finance Administrator

People Operations Generalist

Operations Coordinator

Sales & Operations Administrator

Operations Finance Administrator

Membership Coordinator

Technical Administrator

Financial Planning Administrator

Depot Administrator

HR Operations Administrator

Clinical Trial Administrator

Senior Customer Relationship Administrator

Accounts and Supply Chain Assistant

Identity Access Management Systems Admin

I want to receive the latest job alerts for operations & systems administrator in chalgrove, oxf

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