Job Title: Procurement Administrator - 6 month FTC
Location: Port of Grangemouth
Hours: 35hr contract - 0800-1600 or 0900-1700 (Hybrid)
Compensation: £24,864 (Pro-rata)
At Forth Ports, we keep trade, logistics, and infrastructure moving. Every day, our teams support the flow of goods, materials, and services that businesses and communities rely on, helping to power economic growth across the UK and beyond. Our people are at the core of everything we do, and their expertise, commitment, and innovation drive our success.
With our commitment to reach carbon neutrality by 2032 and Net Zero by 2042, we're investing heavily in sustainable and digital technologies, including major growth in offshore wind and greener port operations. For you, this means joining a business that's evolving, ambitious, and making a real difference.
About The Role
As Procurement Administrator, you will report to the Senior Category Lead and be responsible for delivering comprehensive and efficient administrative and expediting support to the Procurement Department, ensuring smooth and timely operations. The role involves managing procurement documentation, maintaining accurate and up-to-date records, coordinating with suppliers, and tracking the progress of purchase orders to support operational requirements.
A key focus of this position is expediting activities, proactively liaising with vendors to ensure on-time delivery, following up on outstanding orders, addressing delays or discrepancies, and resolving issues swiftly to protect project timelines and business continuity. You will play an important role in facilitating clear communication between internal teams and external stakeholders, helping to ensure procurement processes run efficiently and effectively at all times.
Key responsibilities:
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Providing full and efficient general administrative support for the Procurement Department.
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Expediting all open purchase orders ensuring weekly execution and achievement figures are met.
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Collecting data to prepare reports and quotations as required.
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Supporting with maintaining contractor accreditation.
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Responding promptly to and resolving any invoice queries to full resolution.
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Maintaining all purchase orders within Integra to include supplier records, open order information and updating purchasing contracts.
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Establishing clear communication links between internal teams and external stakeholders and suppliers.
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Expediting open order book and overdue orders.
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Maintaining and updating the monthly order system and control receipts for payments relating to contract orders.
What we're looking for:
We are seeking a confident and professional individual who can quickly integrate into the team on a temporary basis. You will be comfortable liaising with stakeholders at all levels, able to hold your own in conversations, and confident communicating over the telephone with suppliers and internal colleagues alike.
The successful candidate will be highly organised, resilient, and capable of managing a busy and fast-paced workload with competing priorities. This is initially a six-month contract, with the potential for extension. The role requires office presence five days per week during the initial period, with the flexibility to work up to two days per week remotely once fully settled into the position.
Skills & Qualifications:
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Demonstrated administration experience, ideally within a procurement environment.
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Strong attention to detail, coupled with good organisational, planning and problem-solving skills.
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IT Literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook).
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Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers.
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Understanding of purchasing procedures, supplier evaluation and compliance standards.
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Proficient in managing a busy workload and work effectively within a team environment to meet set deadlines.
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Full driving licence, valid in the UK.
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Full right to work in the UK.
What Forth Ports can offer you
At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy
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A competitive salary
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Generous annual leave entitlement
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Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary
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In‑house Occupational Health — Provides professional workplace health advice, support, and guidance for employees across all sites
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Employee Assistance Programme (EAP) — Delivered through Health Assured, offering 24/7, 365‑day confidential wellbeing support via the Wisdom app or telephone access, covering mental health, financial advice, legal guidance, and emotional wellbeing
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Physiotherapy Support — Access to physiotherapy sessions through three external providers in Scotland, plus an onsite physiotherapist once per week in Tilbury
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An annual Christmas thank you gift of a complimentary turkey or meat-free alternative for all employees
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GymFlex health club memberships offering discounted access to gyms including Nuffield Health, PureGym, Anytime Fitness, The Gym Group, and selected local gyms
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Cycle to Work scheme to support affordable, sustainable commuting
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On-site free parking available for all employees
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Attractive family-friendly policies, including enhanced maternity cover
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Employee discount platform providing savings on UK-wide restaurants, retail, car rentals, days out, and holidays
We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.
As a signatory to the Armed Forces Covenant, we are committed to ensuring that members of the Armed Forces community are treated fairly and are not disadvantaged in their civilian careers because of their service.
We welcome applications from veterans, reservists, cadet force adult volunteers, and military spouses/partners, and we actively support flexible and inclusive recruitment practices.
How to Apply:
Please submit your CV and a cover letter when submitting your application via the ‘Apply Now’ link.
Required Criteria
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Demonstrated administration experience, ideally within a procurement environment
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Strong attention to detail, coupled with good organisational, planning and problem-solving skills
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IT Literate – familiarity with procurement software, ERP systems and proficient knowledge of Microsoft Office (Word, Excel and Outlook)
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Excellent communication skills to effectively build and promote positive working relationships with colleagues across the business and external stakeholders and suppliers
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Full right to work in the UK
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Full driving licence, valid in the UK
Skills Needed
About The Company
Over our 50 years of experience we have witnessed our ports grow to become important assets to support and deliver growth both for the UK and local economies.
The growth impact has been achieved due to the continued investments in our infrastructure, making sure that our ports are able to continually develop their services and support the growth of many industries.
Our people have played a significant role. They have delivered the highest quality of service through their expertise, loyalty and flexibility and, without them, we could not have built the strong reputation and the long term agreements with many customers that we have today.
Company Culture
Welcome to Forth Ports Careers. As a leading port operator, we employ over 1,100 people across our ports in Scotland and the Port of Tilbury in London.
A career in a port business is very rewarding. There is real variety within each role and significant opportunities for promotion and career development. Don’t just take our word for it; view the “Some of our People” section and the video below to gain insight into the kinds of jobs our employees do, how they’ve grown with us, and what motivates them each day.
The port business can be seen as a barometer for the economy and this drives us to be adaptable and fast paced as we identify new business opportunities.
Company Benefits
We are committed to creating a positive working culture for all employees, as well as a good work-life balance.
Here are just some of the benefits of working for Forth Ports.
Vacation, Paid time off, Paid sick days, Retirement plan and/or pension, Employee discounts, Gym membership or wellness programs, Cycle to work, Competitive salary, Employee Assistance Scheme
Salary
£24,864.00 per year
