Administration executive Work, Jobs in Gateshead, Twr (with Salaries)

Facilities Support Co-ordinator
Meldrum Construction Services Limited —Dunston
- £35,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Administrative experience
- Free parking
Quick apply
Senior Administrator
Veolia ES (UK) Limited —Washington
- £30,000 a year
- Full-time
- Management
- Administrative experience
- Communication skills
- Annual leave
- Employee discount
Quick apply
6d
Executive Assistant to Managing Director
Ascendus Group Ltd —Newcastle upon Tyne
- £12.80 - £16.00 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5d
Oliver Wyman - Executive Assistant - Newcastle
Oliver Wyman —Newcastle upon Tyne
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Windows
Service Promotions Executive
SpaMedica —Gateshead
- £34,687 a year
- Full-time
- Paid training
- Employee assistance programme
Quick apply
17h
Finance & Administration Assistant
A&P Group —Hebburn
- Full-time
- Microsoft Excel
- Microsoft Office
- Organisational skills
- Annual leave
Quick apply
Surveillance Information & Data Coordinator (ID4576)
Animal and Plant Health Agency —Newcastle upon Tyne
- £34,765 - £41,375 a year
- Full-time
- Presentation skills
- SharePoint
- Leadership
- Annual leave
- Employee discount
13d
eCommerce Migrations Sales Executive
Worldpay (UK) Limited —Gateshead
- Sales
- Bachelor's degree
Quick apply
Sales Support Executive
Everything Managed Group —Newcastle upon Tyne
- £28,000 a year
- Full-time
- CRM software
- Sales
- Contracts
Quick apply
Executive Assistant
IntraHealth —Easington
- Full-time
- Annual leave
3d
Office Manager
J R Dynamics Ltd —Cramlington
- £25,000 - £30,000 a year
- Full-time
- CRM software
- Administrative experience
- Supervising experience
- Free parking
Quick apply
School Administrator
Durham County Council —Durham
- £26,403 - £28,598 a year
- Temporary
- Oracle
- English
- Microsoft Office
- Annual leave
3d
Sr Administrative Assistant
Thermo Fisher Scientific —Cramlington
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Apprentice Operational Support Officer (Band 6/AO)
Health and Safety Executive —Newcastle upon Tyne
- £28,499 a year
- Full-time
- Hybrid work
- English
- Presentation skills
- IT
11h
Area Sales Executive
WeBuyAnyCar —Durham
- £28,200 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
Retail Branch & Transfer Manager
WeBuyAnyCar —Newcastle upon Tyne
- £28,200 - £35,220 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
Customer Operations Team Leader (DACH)
Pentland Brands —Sunderland
- Monday to Friday
- Hybrid work
- Microsoft Excel
- Management
- Sales
- Employee discount
Sales Executive
WeBuyAnyCar —Cramlington
- £28,200 - £35,220 a year
- Rotating shift
- Driving
- IT
- Communication skills
Quick apply
Plant Varieties & Seeds Delivery Manager
Animal and Plant Health Agency —Newcastle upon Tyne
- £34,765 - £41,375 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee discount
17h
Service Tooling Manager
Department for Environment, Food and Rural Affairs —Newcastle upon Tyne
- £42,665 - £50,495 a year
- Part-time
- SQL
- Presentation skills
- JavaScript
- Employee assistance programme
- Employee discount
3d

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Facilities Support Co-ordinator

Meldrum Construction Services Limited -
Dunston

Quick apply

Job details

Permanent | Full-time
£35,000 a year

Benefits

Free parking
Company pension
Company events
On-site parking

Qualifications

Microsoft Excel
Customer service
GCSE
Administrative experience
Office experience

Full job description

JOB DESCRIPTION

Facilities Support Co-ordinator

As Facilities Support Co-ordinator, you will be responsible for the coordination of Facilities Management service delivery, providing a balanced mix of administrative, compliance, and financial support across all projects within the Meldrum Facilities Management and where applicable, the wider Group. The role plays a key part in ensuring the smooth day-to-day running of operations, alongside maintaining robust compliance with the Company’s Quality, Environmental, Management and Safety Systems (QEMS).

Reporting to the Facilities Operations Director, you will work closely with the Group Operational Company Heads, project teams, and system stakeholders to ensure that company procedures, ISO standards, and digital construction systems are effectively embedded and adhered to.

A core part of the role involves supporting contract administration and financial processes, including raising and processing purchase orders, coordinating supplier and subcontractor payments, and ensuring accurate and timely submission of Goods Received Notes (GRNs) in line with company procedures. You will also support the effective use of systems such as Evision to ensure the above tasks are being carried out whilst also maintaining financial and operational control.

Alongside this, you will provide administrative and compliance support to Fire Engineering operations, ensuring ongoing compliance with BM TRADA FIRAS requirements through the effective use of systems such as Bolster.

This is a varied and hands-on role combining facilities coordination, administration, payment processing, compliance oversight, and digital systems support within a live construction environment. It requires a collaborative, proactive, and structured approach to governance, audit support, and process improvement, ensuring both operational efficiency and regulatory compliance across the business.

Our Core Values

At Meldrum, we place real importance on recruiting the right person for the right role. Our Core Values govern the culture and behaviours we expect all of our employees to personify.

Integrity

Being honest and having strong consistent moral and ethical standards combined with mutually beneficial colleague relationships in order to drive positive behaviour and culture. Respect and trusting in each other’s ability to do our job well, being accountable for our own actions and therefore being part of a successful team.

Pride & passion

Placing a high importance on the value of the positive contribution each of us makes to the Organisation and the strength of commitment to do so.

Quality

Providing a level of service in line with our Quality, Environment Management Safety System (QEMS) and Best Practice.

Innovation

New methods of working which drives efficient behaviours and Continuous Improvement.

Key Responsibilities:

Contract Administration & Office Support

Support the Contracts Manager with project administration and compliance activities
Maintain and update documentation within the Project Information Management System (PIM)
Monitor, scan, and upload site documentation, ensuring accuracy and completeness
Set up and manage contract files for new projects
Ensure timely archiving of all project documentation in line with company processes
Maintain and update office templates and documentation standards
Support with maintaining records of company insurances and accreditations
Support with the production and collation of Facilities Operation & Maintenance manuals

Compliance & Integrated Management Systems (IMS)

Support the implementation, training and maintenance of QEMS processes and compliance across the business
Assist and monitor operational teams in embedding compliant and efficient processes
Deliver training to employees on quality, compliance, and procedural requirements
Provide administrative support for internal and external ISO audits

Fire Engineering Compliance

Provide administrative and compliance support to Fire Engineering operations
Maintain compliance with BM TRADA FIRAS requirements using relevant systems (e.g., Bolster)

Digital Systems & Project Compliance

Promote effective use of digital systems including Field View, Viewpoint & Evision across project teams
Support system training and ongoing user development
Assist in the creation and implementation of digital templates and workflows
Provide system support to the Operations & Systems Manager
Ensure compliance in the use of Evision for material and plant requisitions
Support accurate and timely submission of Goods Received Notes (GRNs)

Continuous Improvement & Collaboration

Identify operational inefficiencies and recommend practical improvements
Support the consistent application of QEMS procedures across live projects
Contribute to the development of operational support functions
Promote collaboration across project and operational teams
Participate in training and continuous improvement initiatives

General requirements

You will be expected to maintain the highest levels of confidentiality at all times regarding the company and its Clients. You must also work efficiently and safely at all times in accordance with the appropriate training, the Company Safety Policy and HSE guidelines.

Your ability to relate well with Clients and Staff and to maintain high professional standards is very important, alongside your ability to communicate in a clear, concise manner both in writing and verbally. In doing so you must also ensure an appropriate standard of dress and personal appearance is maintained at all times.

You should demonstrate and use initiative to carry out work with minimal supervision, including the skills to prioritise and work to strict deadlines whilst being thorough and paying close attention to detail. This will be reinforced by demonstrating an enthusiastic, flexible and conscientious approach to work.

Once inducted, you should demonstrate a clear understanding of the Company's structure, values and procedures, including the QEMS. In relation to this, you must advise your line manager immediately of any visits to site by external agencies such as the Health & Safety Executive, Environmental Health Officers etc.

Pay: £35,000.00 per year

Benefits:

Company events
Company pension
Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administration executive jobs in gateshead, twr

Facilities Support Co-ordinator

Senior Administrator

Executive Assistant to Managing Director

Oliver Wyman - Executive Assistant - Newcastle

Service Promotions Executive

Finance & Administration Assistant

Surveillance Information & Data Coordinator (ID4576)

eCommerce Migrations Sales Executive

Sales Support Executive

Executive Assistant

Office Manager

School Administrator

Sr Administrative Assistant

Apprentice Operational Support Officer (Band 6/AO)

Area Sales Executive

Retail Branch & Transfer Manager

Customer Operations Team Leader (DACH)

Sales Executive

Plant Varieties & Seeds Delivery Manager

Service Tooling Manager

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