Site administrator and document Work, Jobs in London, Eng (with Salaries)

Office Admin
Property and Building Repairs Limited —London
- £2,700 - £3,100 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick apply
1d
PA Administrator - APMIC
Imperial College London —London
- £41,005 - £45,616 a year
- Full-time
- Analysis skills
- Communication skills
- Annual leave
8d
Team Administrator
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Administrative experience
- Communication skills
- Annual leave
8d
Administrator/Office Assistant
RB Maintenance —London
- £23,132.20 - £28,080.00 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
Quick apply
4d
Site Administrator and Document Controller
Size Group —Beaconsfield
- Full-time
- IT
- Construction
- Communication skills
- Annual leave
Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
2d
Administrator - Kinship
LondonBoroughofBexley —Bexleyheath
- Hybrid work
- Annual leave
2d
Technical Data Entry Administrator
Pole Star EAM Limited —London
- £25,000 - £30,000 a year
- Full-time
- Hybrid work
- Travel
- Data entry
- Typing
- Flexible schedule
Quick apply
Operations Assistant
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- University
- Annual leave
13d
Quality Administrator
UK Health Security Agency —London
- £29,613 - £30,266 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Office Administrator
Complex Roofing Solutions Ltd —Barnet
- From £27,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Test Centre Administrator (London, UK) (24651)
Pearson —London
- £14.80 an hour
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
Education Administrator – Admissions and Year Group Support
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Microsoft Office
- Administrative experience
- IT
1h
Office Manager/Administrator
Grafton Brickwork Services —Chingford
- £30,000 - £35,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
7d
Office Administrator
Transition and Laterlife Matter —Bromley
- £28,420 a year
- Computer literacy
- Microsoft Office
- Administrative experience
Quick apply
2d
Health & Safety Administrator
The City Of London —London
- £38,080 - £42,150 a year
- Full-time
- Microsoft Office
- Administrative experience
- SharePoint
8d
Resource Administrator x 5
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Human resources
- Annual leave
14d
Education Administrator – Timetabling and Exchanges
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Microsoft Office
- Administrative experience
- IT
1h
Patient Administrator - Call Centre
Chelsea and Westminster Hospital NHS Foundation Trust —London
- £30,630 - £32,346 a year
- Weekend availability
- Customer service
- Communication skills
2d
Research Administrator
UK Research and Innovation (UKRI) —London
- £36,072 - £39,405 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Customer service
5d

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site administrator and document jobs near london, eng

Office Admin

Property and Building Repairs Limited
London

Quick apply

Job details

Full-time
£2,700 - £3,100 a month
1 day ago

Benefits

Annual leave

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Communication skills

Full job description

About Us

Property and Building Repairs Limited is a specialist property maintenance and construction company working throughout London. We provide reactive repairs, planned maintenance, leak detection, roofing, drainage, paving, decorating, fire safety works, window repairs, investigations, and general building maintenance for managing agents, freeholders, commercial clients, and residential developments.

Due to continued growth, we are looking for an organised, proactive, and highly motivated Office Administrator / Construction Coordinator to join our team.

You will be working from our office in Potters Bar, EN6.

The Role

This is a fast-paced role where you will be responsible for coordinating jobs from start to finish, ensuring engineers and contractors have all necessary information, maintaining excellent communication with clients and residents, and assisting with administration and reporting.

You will be the link between our clients, residents, surveyors, and office team.

Working Hours are 08.30am to 05.00pm - Monday to Friday

28 days annual leave (8 bank holidays + 20 days of your choice)

Key Responsibilities

Job Management & Scheduling

Monitor and manage incoming work orders through Dwellant and other client portals.
Review new instructions and allocate works accordingly.
Create and maintain job files.
Schedule engineers, surveyors, and contractors.
Monitor outstanding jobs and ensure deadlines are met.
Chase updates from site teams throughout the day.
Ensure emergency works are prioritised and attended promptly.

Resident Liaison

Contact leaseholders, tenants, and residents to arrange access appointments.
Coordinate access for surveys, investigations, repairs, and inspections.
Issue appointment confirmations and reminders.
Handle resident enquiries professionally and efficiently.
Maintain records of all communications.

Site Team Coordination

Issue work instructions to engineers and site operatives.
Send photographs, reports, specifications, and client instructions to site staff.
Ensure operatives have all required information before attending site.
Monitor progress of works throughout the day.
Escalate issues to management where necessary.

Email & Client Management

Manage multiple company email inboxes.
Respond to client enquiries.
Liaise with managing agents, surveyors, residents, suppliers, and contractors.
Follow up on outstanding information and approvals.
Maintain professional communication at all times.

Reports, Quotations & Invoicing

Prepare job reports using photographs and site information provided by engineers.
Compile quotations for construction and maintenance works.
Raise invoices accurately and promptly.
Upload reports and quotations to client portals.
Maintain records of completed works.
Assist with tender submissions and project documentation.

Administration Duties

Maintain company databases and records.
Update spreadsheets and job tracking systems.
Organise photographs, reports, certificates, and completion documents.
Assist with document preparation including RAMS, permits, notices, and compliance paperwork.
Ensure all files are stored correctly and can be retrieved easily.

Preferred Experience

The ideal candidate will have experience in one or more of the following:

Property Management
Construction Administration
Building Maintenance
Facilities Management
Repairs & Maintenance Coordination
Dwellant Portal
Microsoft Office (Word, Excel, Outlook)
Preparing quotations and invoices
Customer service and resident liaison

Personal Qualities

Highly organised
Excellent telephone manner
Strong written and verbal communication skills
Able to work under pressure
Excellent attention to detail
Able to prioritise workload effectively
Self-motivated and proactive
Professional and confident when dealing with clients and residents

What You'll Be Dealing With

You will regularly coordinate works including:

Leak detection investigations
Roofing repairs
Drainage works
Window repairs and replacements
Fire safety works
Decorating and making-good works
External paving and hard landscaping repairs
Emergency call-outs
Block management maintenance works
Building inspections and surveys

Career Progression

This role offers excellent progression opportunities into:

Senior Construction Coordinator
Office Manager
Contracts Administrator
Project Coordinator
Operations Manager

The successful candidate will become a key part of the business and play a major role in the day-to-day running and growth of the company.

Applications Close on 26th of June 2026

Pay: £2,700.00-£3,100.00 per month

Work Location: In person

Quick apply

Refine Your Search

site administrator and document jobs in london, eng

Office Admin

PA Administrator - APMIC

Team Administrator

Administrator/Office Assistant

Site Administrator and Document Controller

Project Coordinator / Team Administrator

Administrator - Kinship

Technical Data Entry Administrator

Operations Assistant

Quality Administrator

Office Administrator

Test Centre Administrator (London, UK) (24651)

Education Administrator – Admissions and Year Group Support

Office Manager/Administrator

Office Administrator

Health & Safety Administrator

Resource Administrator x 5

Education Administrator – Timetabling and Exchanges

Patient Administrator - Call Centre

Research Administrator

I want to receive the latest job alerts for site administrator and document in london, eng

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