Job Title: Office Administrator
Location: Severn Farm, Elmore Lane West, Quedgeley, Glos, GL2 3NW
Reports to: Senior Management Team
Contract type: Part time, following a 6 month probationary period Hours of work 30 hours per week, Monday to Friday 9:00am to 3:00pm can be flexible
Salary: Depending on skills and experience
Closing date: 25th September we may close the vacancy early if we receive sufficient applications
ABOUT AQUA CONSTRUCTION
Established in 1998 Aqua Construction is an award winning family-run construction company with over 25 years’ experience delivering high-quality housing developments across Gloucestershire. We combine expertise in design, build and project delivery to provide bespoke homes and large-scale affordable housing schemes for a range of clients.
ROLE SUMMARY
The Office Administrator will play an important role in ensuring the smooth and efficient running of Aqua Construction's head office where you will be working alongside an professional construction team.
This is a varied position requiring someone who is organised, confident communicating with different people and comfortable managing several tasks at the same time. The successful candidate will work closely with construction management team, site teams, accounts, suppliers, subcontractors and clients.
KEY RESPONSIBILITIES
Managing incoming telephone calls and general enquires, maintain compliance platforms, accreditations and company app. Coordinating utilities bills, credit cards and invoices with suppliers and the accounts team.
Dealing with company branded workwear and PPE clothing, ordering office and site supplies. Assist with subcontractors and supplier documentation, including insurances, certificates, accreditations.
Assist with customer care and defects information, handover and project completion documentation.
PERSON SPECIFICATION
Essential
- Previous experience in an office administration role.
- Strong organisational and time management skills
- Good IT skills, including SharePoint, Microsoft 365, Outlook, Word and Excel.
- Experience within construction, property or a similar industry would be advantageous but is not essential.
Desirable
- Reliable and dependable
- Highly organised and proactive
- Friendly and approachable
- Confident dealing suppliers and subcontractors
- Flexible and willing to help other team members when required
- Be prepared to learn and take on new challenges
We are interested in what you can do rather than how long you have been doing it. If you meet most of the essential criteria and can show how you would pick up the rest, we would still like to hear from you.
WHAT WE OFFER
- A respected local company with a strong culture of teamwork and quality.
- The chance to contribute directly to meaningful residential and social housing projects across the county.
- Modern, purpose-built offices
- Progression opportunities and support with relevant training
- 20 day’s holiday plus bank holidays, pro rata
- Workplace pension scheme, in line with automatic enrolment.
- Access to mental health support manager
OVERALL OBJECTIVE
This is an office based role at our Quedgeley premises The Office Administrator's overall objective is to provide reliable administrative support to the business and ensure that Aqua Construction's office, project and company records are accurate, organised, up to date and easily accessible.
The role should help reduce the administrative burden on the Managing Director and construction management team, allowing them to concentrate on the delivery and management of the company's projects.
As a growing and evolving business, the responsibilities of the position may develop over time, and the successful candidate will be expected to take a flexible and proactive approach to the role.
HOW TO APPLY
Please send your CV and a short covering letter setting out your suitability and interest in the role to [email protected], or call 01452 722212 for an informal conversation before applying.
Shortlisted candidates will be invited to a structured interview at our Quedgeley office. We aim to respond to all applicants within 2 weeks of the closing date.
EQUAL OPPORTUNITIES AND ADJUSTMENTS
Aqua Construction is an equal opportunities employer. We welcome applications from everyone regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation. All applications are assessed against the criteria in the person specification above.
If you need any adjustment to the application or interview process — for example a different application format, extra time, an accessible interview location or an interview question in advance — please contact us at [email protected]. We will do our best to accommodate you and your request will not affect your application.
PRE-EMPLOYMENT CHECKS
Any offer of employment is conditional on satisfactory proof of your right to work in the UK, satisfactory references and a DVLA driving licence check. These checks are carried out for all successful candidates.
HOW WE USE YOUR INFORMATION
We process the personal information you send us solely for the purpose of this recruitment exercise, in line with UK GDPR and the Data Protection Act 2018. Application data for unsuccessful candidates is held for 6 months and then securely deleted. Our full recruitment privacy notice is available on request from [email protected].
This job description outlines the main duties of the role. It is not exhaustive, and duties may be reviewed and amended in line with the needs of the business following consultation with the postholder. It does not form part of the contract of employment.
Expected hours: 30.0 per week
Benefits:
- Company pension
- On-site parking
Ability to commute/relocate:
- Quedgeley GL2: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Administrative: 2 years (preferred)
Work Location: In person
