Administrative services manager Work, Jobs in Sunderland, Twr (with Salaries)

Conference & Events Sales Coordinator (Part Time)
Culture Quarter / The Fire Station / The Engine Room —Sunderland
- £14.04 - £16.00 an hour
- Part-time
- Hybrid work
- Hospitality
- Sales
- Customer service
- Employee discount
Quick apply
8d
Property Manager / Tenant Referencing Expert
Copeland Residential Ltd —Chester-le-Street
- £30,000 - £33,000 a year
- Full-time
- English
- Administrative experience
- Organisational skills
- Free parking
Quick apply
L&D Services Manager
NRG —Newcastle upon Tyne
- £50,000 a year
- Hybrid work
- Management
- Analysis skills
Pre-owned watch buying assistant
Watchtrader & Co —Jesmond
- £30,000 - £35,000 a year
- Full-time
- Customer service
- Computer literacy
- In-person
Quick apply
12d
Durham EDGE Senior Manager
Durham University —Durham
- £47,389 - £56,535 a year
- Full-time
- Hybrid work
- Customer service
- University
- No degree
- Annual leave
- Employee assistance programme
11d
Care Home Administrator
Barchester Healthcare —Birtley
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Referral programme
Quick apply
Customer Operations Team Leader
Pentland Brands —Sunderland
- Hybrid work
- Microsoft Excel
- Management
- Sales
- Employee discount
- Flexible schedule
Partnership Support Officer
Durham County Council —Durham
- £35,412 - £39,152 a year
- Temporary
- Hybrid work
- Communication skills
- Annual leave
8d
Office Administrator
Alliance Tools Limited —Sunderland
- £26,000 - £32,000 a year
- Full-time
- Microsoft Office
- Supervising experience
- Project management
- Free parking
- Annual leave
Quick apply
7d
Home Administrator
HC-One - Ashton Grange —Pallion
- £14.61 - £15.11 an hour
- Microsoft Office
- Organisational skills
- Time management
- Annual leave
- Employee assistance programme
Quick apply
9d
Business Administrator
Ministry of Justice —Durham
- £20,001 - £40,000 a year
- Part-time
- Hybrid work
- English
- Presentation skills
- Banking
- Annual leave
Compliance Adminstrator
Igne Group Ltd —Chester-le-Street
- Up to £30,000 a year
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Annual leave
- Employee discount
Customer Operations Team Leader (12m FTC)
Pentland Brands —Sunderland
- Hybrid work
- Microsoft Excel
- Management
- Sales
- Employee discount
- Flexible schedule
12d
Crime in Prison Coordinator
Ministry of Justice —Durham
- £30,001 - £40,000 a year
- Part-time
- Hybrid work
- English
- Administrative experience
- Presentation skills
- Annual leave
Cruise Development Executive
Hays Travel —Sunderland
- Microsoft Outlook
- Sales
- Customer service
- Employee discount
Resourcing Advisor
Department for Environment, Food and Rural Affairs —Newcastle upon Tyne
- £29,715 - £34,435 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2h
Public Health Management Support Administrator
Durham County Council —Durham
- £28,142 - £31,022 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Oracle
- Annual leave
11d
Senior Administration Officer - Prison Support
HM Prison & Probation Service —Durham
- £20,001 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee discount
9d
Operations Assistant
Bid Group ltd —Cramlington
- From £33,000 a year
- Full-time
- Administrative experience
- Organisational skills
- In-person
- Employee assistance programme
- Sick pay
Quick apply
5d
Graduate OPS Area/Shift Manager - UK , Amazon Operations
Amazon UK Services Ltd. - A10 —Middlesbrough
- Full-time
- Microsoft Word
- Microsoft Outlook
- Data analysis skills

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Conference & Events Sales Coordinator (Part Time)

Culture Quarter / The Fire Station / The Engine Room
Sunderland

Quick apply

Job details

Permanent | Part-time
£14.04 - £16.00 an hour
8 days ago

Benefits

Discounted or free food
Company events
Employee discount

Qualifications

Hospitality
Sales
Customer service
Catering
Administrative experience
OpenTable
Customer relationship management
Organisational skills
Events management
Business
Communication skills
Time management

Full job description

Conference & Events Sales Coordinator (Part Time)

Love events, hospitality and working with people?

We're looking for a Conference & Events Sales Coordinator to join the team at Culture Quarter.

Based at The Fire Station, you'll be the first point of contact for conferences, meetings, celebrations and private events across our growing venue portfolio. From the initial enquiry through to the event itself, you'll help create exceptional experiences while driving sales and building lasting client relationships.

This is a fantastic opportunity for someone with experience in events, hospitality or sales who enjoys a fast-paced environment, thrives on organisation and loves delivering outstanding customer service.

What you'll be doing

Turning enquiries into bookings
Coordinating conferences, weddings and special events
Working closely with operational and catering teams
Building relationships with businesses and organisations across the region
Representing Culture Quarter at networking and industry events

25 hours per week Salary: £18,252 - £20,800 Based at The Fire Station, Sunderland

Join a team that's creating experiences that enrich lives, strengthen communities and transform places.

To qualify - applicants MUST complete the pre-screening questions.

FULL JOB DESCRIPTION:

Job Title: Conference & Events Sales Coordinator

Reports To: Programme & Events Manager

Department: Programme Team

Terms: Permanent, Part-TimeHours: 25 hours per week

Typically, Monday to Friday, approximately 9.30am to 2.30pm.

Flexibility is required to meet clients, attend networking events and support key business events including University Graduations, conferences, hospitality functions and other major activations across the Culture Quarter estate.

Location: Based at The Fire Station, working across The Fire Station, FireSide, The Engine Room, The Dun Cow and other locations as required.

Salary: £18,252 – £20,800 (based on 25hpw) depending on experience

1. Purpose of the Role

To generate and coordinate conference, meeting, hospitality and private event business across the Culture Quarter estate, converting enquiries into bookings and delivering exceptional client experiences from first enquiry to final invoice.

The role is responsible for responding rapidly to enquiries, guiding clients through the booking journey, maximising revenue opportunities and ensuring every event is accurately planned, communicated and delivered.

Working closely with operational, technical, catering and finance colleagues, the Conference & Events Sales Executive will help create memorable experiences whilst ensuring the highest levels of organisation, accuracy and customer service.

The post holder will be responsible for maintaining accurate event information within YesPlan, Culture Quarter's event management system, ensuring all departments have access to up-to-date event details and operational requirements. They will also coordinate restaurant group bookings and festive dining reservations through OpenTable.

The role plays an important part in promoting Culture Quarter as Sunderland's leading live events and hospitality destination, actively identifying opportunities to grow revenue, strengthen client relationships and showcase everything our venues have to offer.

2. Key Responsibilities

A. Conference & Events Sales & Coordination

· Act as the primary point of contact for conference, meeting, celebration and private event enquiries.

· Respond promptly and professionally to enquiries received via telephone, email, website and social media channels.

· Convert enquiries into confirmed bookings through excellent customer service and effective sales techniques.

· Prepare quotations, proposals, contracts and booking confirmations.

· Maximise revenue opportunities through upselling food, beverage, hospitality and technical services.

B. Event Planning & Coordination

· Coordinate events from initial enquiry through to successful delivery.

· Accurately capture client requirements and maintain detailed event records producing detailed event sheets and operational briefs.

· Liaise closely with the Executive Chef, Operations Manager, Technical & Building Manager and other key colleagues to ensure events are delivered successfully.

· Coordinate room layouts, technical requirements, catering arrangements and client expectations.

C. Financial Administration & Commercial Controls

· Request, process and record deposits accurately.

· Coordinate invoicing and final settlements with the Finance team.

· Monitor outstanding balances and follow up professionally where required.

· Maintain organised records of contracts, invoices and event documentation.

· Support reporting and revenue forecasting activities.

D. Restaurant Group Bookings & Christmas Coordination

· Lead the administration and coordination of large restaurant bookings, festive dining and Christmas parties.

· Manage group reservations through OpenTable.

· Coordinate pre-orders, dietary requirements and guest lists.

· Process deposits and pre-payments.

· Upsell drinks packages, hospitality enhancements and additional services.

E. Event Meetings & Continuous Improvement

· Attend and contribute to the weekly Events Meeting each Tuesday.

· Present upcoming event information to colleagues and departments.

· Ensure key operational details are clearly communicated.

· Review completed events and identify opportunities for improvement, capture feedback and lessons learned.

F. Business Development & Networking

· Represent Culture Quarter at networking events, exhibitions and business forums when required.

· Undertake market research and identify prospective clients.

· Build relationships with local businesses, public sector organisations, charities and community groups.

3. Person Specification

Essential Experience & Skills

· Experience in event coordination, conference sales, hospitality sales or a similar commercial role.

· Strong customer service, communication and relationship-building skills.

· Highly organised with excellent administrative skills and attention to detail.

· Able to manage multiple priorities and work effectively both independently and as part of a team.

· Commercially aware with confidence identifying and converting sales opportunities.

Confident using IT systems, including CRM, booking or event management software.

Desirable Experience & Skills

· Experience within hospitality, events, visitor attractions, theatres, hotels, conference venues or stadiums.

· Experience selling conferences, meetings, celebrations or corporate events.

· Experience using systems such as YesPlan, OpenTable or similar platforms.

· Knowledge of hospitality operations and catering requirements.

· Experience working across multiple venues.

· An established network within the North East business community.

Personal Qualities

· Warm, professional and approachable.

· Positive, enthusiastic and solutions-focused.

· Organised, dependable and commercially minded.

· Confident building relationships with clients and colleagues at all levels.

· Passionate about delivering exceptional customer experiences and supporting Sunderland's cultural and hospitality sector.

To qualify - applicants MUST complete the pre-screening questions.

Pay: £14.04-£16.00 per hour

Benefits:

Company events
Discounted or free food
Employee discount

Application question(s):

Please describe a conference, event, meeting or hospitality booking that you were responsible for coordinating from enquiry through to delivery. What was your role and what was the outcome?
What interests you most about working for Culture Quarter?

Work Location: Hybrid remote in Sunderland SR1 3HA

Quick apply

Refine Your Search

administrative services manager jobs in sunderland, twr

Conference & Events Sales Coordinator (Part Time)

Property Manager / Tenant Referencing Expert

L&D Services Manager

Pre-owned watch buying assistant

Durham EDGE Senior Manager

Care Home Administrator

Customer Operations Team Leader

Partnership Support Officer

Office Administrator

Home Administrator

Business Administrator

Compliance Adminstrator

Customer Operations Team Leader (12m FTC)

Crime in Prison Coordinator

Cruise Development Executive

Resourcing Advisor

Public Health Management Support Administrator

Senior Administration Officer - Prison Support

Operations Assistant

Graduate OPS Area/Shift Manager - UK , Amazon Operations

I want to receive the latest job alerts for administrative services manager in sunderland, twr

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