Scheduling coordinator Work, Jobs in Tottenham, Gtl (with Salaries)

Executive Assistant to CEO / Office Manager
Healthxchange —London
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Annual leave
- Employee discount
Workplace Operations Coordinator - London
Brave Software —London
- £50,000 - £60,000 a year
- Google Suite
- Computer literacy
- Human resources
Business Lounge Coordinator
Rapport —London
- £35,504 a year
- Full-time
- Microsoft Outlook
- Front desk
- Guest services
- Employee assistance programme
Workplace Operations Coordinator - London
Brave —London
- £50,000 - £60,000 a year
- Google Suite
- Computer literacy
- Human resources
Program Coordinator – Global Health Policy
Center for Global Development —London
- £32,550 a year
- Full-time
- Microsoft Powerpoint
- CRM software
- Bachelor's degree
3d
Senior Project Logistics Coordinator
CEVALogistics —London
- Full-time
- Customer service
- Travel
- Annual leave
- Employee discount
Talent Coordinator (3 month fixed term contract)
REISS —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee discount
Quick apply
2d
Operations and HR Coordinator
The Brand Champions —London
- £20 - £25 an hour
- Part-time
- Hybrid work
- Microsoft Office
- Databases
- Administrative experience
Quick apply
6d
Resident Services & Scheduling Coordinator
NSM Services Limited —South Ockendon
- £32,000 - £40,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Contracts
- Free parking
- Annual leave
Quick apply
3d
Service Delivery Coordinator
Inmaa Business Services UK Ltd. —London
- £3,000 - £3,500 a month
- Full-time
- Computer literacy
- Salesforce
- Analysis skills
- Free parking
- Health & wellbeing programme
Quick apply
9d
Client Services Coordinator
RGH‑Global Limited —London
- £28,000 - £30,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Organisational skills
- Front desk
Reservations & Space Coordinator
Rapport —London
- £36,603 a year
- Full-time
- Communication skills
- Employee assistance programme
Practice Administration & Patient Care Coordinator
Ed Weinstein Dental Group Europe B.V. —London
- £34,000 - £44,000 a year
- Organisational skills
- In-person
- Communication skills
- Health & wellbeing programme
Quick apply
1d
Coordinator, Audible Originals - 18-Month Contract
Amazon.com —London
- Full-time
Bookings Coordinator and Medical Secretary
Phoenix Hospital Group —London
- Hospital
- Customer service
- Microsoft Office
Quick apply
Field Operations Support Coordinator
Dyno Plumbing —Watford
- From £38,000 a year
- Full-time
- Plumbing
- Travel
- Mentoring
Quick apply
9d
Sales & Office Operations Coordinator (UK Fintech)
Sphere —London
- Full-time
- Hybrid work
- Salesforce
- English
- Organisational skills
Quick apply
2d
Project Coordinator, Matterport - London
CoStar Group —London
- Full-time
- Bachelor's degree
- Continuous improvement
- No degree
- Annual leave
Operations Coordinator (Ignite Programme) - London
George P. Johnson UK —London
- Full-time
- AI
- Communication skills
3d
Customer Experience Coordinator
Johnson Controls —Sunbury
- Full-time
- Computer literacy
- Computer skills
- Annual leave
- Employee assistance programme

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scheduling coordinator jobs near tottenham, gtl

Executive Assistant to CEO / Office Manager

Healthxchange -
London

Apply Now

Job details

Permanent

Benefits

Annual leave
Company pension
Employee discount

Qualifications

Microsoft Powerpoint
Technical troubleshooting
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Event coordination
Facilities management
Administrative support experience
Process improvement
Microsoft Office Suite
Research
Technical support
Onboarding coordination
Organisational skills
SharePoint
Event planning assistance
Company secretarial coordination
Executive support experience
Office management
AI
Communication skills
New starter paperwork completion for onboarding

Full job description

Executive Assistant and Office Manager

Reports to: CEO

Location: London Office, 5 days a week in the office

Package: Competitive salary + annual discretionary bonus

About the Role:

We are searching for a fantastic Executive Assistant and Office Manager to join. The purpose of the role is to increase the effectiveness and productivity of the CEO and Executive Team by providing proactive, tech-savvy administrative and project support. The role combines traditional EA responsibilities with office management and a forward-thinking approach to improving business processes through technology, AI tools, and smart working practices.

About Healthxchange:

Founded in 2000, Healthxchange is the leading supplier of medical aesthetic products and services to professionals across the UK & Ireland. Healthxchange proudly partner with award-winning brands including Obagi Medical, Medik8, Jan Marini, and Jane Iredale to strategically commercialise their products in market. We currently supply over 9,000 clinics with a full range of products (Skincare, Injectables, Energy-based devices) and services (software & education) to support their 360 business needs. The company offers a dynamic environment for innovation and growth in the medical aesthetic space.

Responsibilities:

CEO & Executive Team Support

Provide day-to-day administrative and secretarial support to the CEO as the primary point of contact, and as a secondary priority to the wider Executive Team
Manage and coordinate the CEO's diary, scheduling meetings, calls, and travel with efficiency and sound judgement
Assist the Executive Team with diary management, meeting scheduling, and general coordination
Prepare briefing materials, agendas, and correspondence on behalf of the CEO
Act as a gatekeeper for the CEO's time, prioritising requests and managing competing demands
Support the CEO on confidential projects requiring discretion, including sensitive commercial, regulatory, or people matters, and provide lighter company secretarial support such as coordinating with external company secretaries and maintaining statutory registers

Executive Meeting Governance:

Own the rhythm of recurring leadership meetings (weekly Exec stand-ups, monthly leadership meetings, quarterly offsites), including managing agendas, pre-reads, follow-ups, and action tracking

Technology & Process Improvement

Identify and implement smarter ways of working, including using AI tools to improve meeting scheduling, travel booking, and other administrative workflows
Troubleshoot lower-grade IT issues in meeting rooms and shared office spaces (e.g. video conferencing setup, display connectivity, audio problems)
Research and recommend new tools or platforms that improve efficiency across the business
Lead or support ad-hoc projects as delegated by the CEO, including process improvement and operational initiatives

Travel & Events

Manage travel requests for the CEO and Executive Team, and oversee travel arrangements across the wider business, advising on cost-effective options
Support on-the-road sales staff with ad-hoc logistical issues
Assist with the planning, coordination, and delivery of key company events

Information & Documents

Maintain a central register of all key policies and corporate documents

Facilities & Office Management

Act as the London office manager, ensuring the smooth day-to-day running of the Victoria office, including supplies, cleaning, maintenance, and landlord liaison
Own the visitor experience at the London office, including room bookings, catering, greeting clients and partners, and ensuring the right technology is set up for meetings
Support Group-wide facilities management by centralising office administration and acting as the point of contact for facilities queries

People Team Support

Provide cover for the People Team Coordinator during periods of annual leave, handling onboarding and offboarding processes and preparing employment offer documentation
Support the smooth arrival of new starters in the London office, ensuring desks are ready, IT is set up, and introductions are scheduled

Requirements:

Experience working as an EA, PA, or in a similar support role, ideally within a fast-paced or tech-enabled environment
Genuinely comfortable with technology - curious about new tools, confident troubleshooting everyday IT issues, and enthusiastic about using AI and automation to improve ways of working
Strong organisational skills with excellent attention to detail and the ability to manage multiple live tasks with accuracy and initiative
Excellent verbal, written, and numerical communication skills
Sound judgement, discretion, and the ability to maintain absolute confidentiality
Proactive and resourceful - someone who anticipates needs, takes ownership of projects, and delivers without close supervision
Comfortable managing upwards and across a senior leadership team, including chasing Exec members for deliverables
A commitment to providing excellent service

IT Skills

Microsoft 365 at an intermediate to advanced level (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
Confident using AI and emerging technologies to improve productivity, streamline administrative processes, and identify smarter ways of working, with a willingness to continuously learn and adapt to new tools.
Able to diagnose and resolve basic AV and IT issues in meeting rooms

Benefits

Company pension, annual performance bonus, 23 days holiday plus bank holidays (and increasing with service), staff discount, staff social events, access to Health Assured EA, Birthday Off Perk.

Healthxchange is committed to creating a diverse and inclusive work environment. We are proud to be an equal opportunity employer, and we welcome and encourage applications from all qualified individuals regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability status, marital status, or any other legally protected status. All employment decisions are based on merit, qualifications, and business needs.

Apply Now

Refine Your Search

scheduling coordinator jobs in tottenham, gtl

Executive Assistant to CEO / Office Manager

Workplace Operations Coordinator - London

Business Lounge Coordinator

Workplace Operations Coordinator - London

Program Coordinator – Global Health Policy

Senior Project Logistics Coordinator

Talent Coordinator (3 month fixed term contract)

Operations and HR Coordinator

Resident Services & Scheduling Coordinator

Service Delivery Coordinator

Client Services Coordinator

Reservations & Space Coordinator

Practice Administration & Patient Care Coordinator

Coordinator, Audible Originals - 18-Month Contract

Bookings Coordinator and Medical Secretary

Field Operations Support Coordinator

Sales & Office Operations Coordinator (UK Fintech)

Project Coordinator, Matterport - London

Operations Coordinator (Ignite Programme) - London

Customer Experience Coordinator

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