Property management assistant Work, Jobs (with Salaries)

Executive Assistant- Property Management
Kryptos Technologies limited —London
- £55,000 - £70,000 a year
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
8d
Property Management Administrative Assistant (High-Volume Portfolio)
London Victoria Groups Ltd —Victoria
- £25,000 - £30,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Accounting
- Bereavement leave
- Sick pay
Quick apply
3d
Part-Time Office Assistant – Residential Estate Office
Galleons Point 2025 Ltd —London
- £16.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
7d
Property Operations & Administrative Assistant
23 Collective —Fitzrovia
- £2,000 - £2,400 a month
- Full-time
- Hybrid work
- Microsoft Word
- Hospitality
- Microsoft Outlook
- Employee discount
Quick apply
19h
Residential Property Assistant/PA
Landswood de Coy LLP —London
- £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Life insurance
Quick apply
3d
Property Management Assistant
Hastings Property Services —Hastings
- £27,000 - £32,000 a year
- Part-time
- Maintenance
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- Data entry
Quick apply
12d
Facilities Assistant - Commercial Property Management - Southampton Science Park
Lambert Smith Hampton Ltd —Southampton
- Full-time
- Microsoft Word
- Microsoft Office
- IT
Property Assistant
Savills —Glasgow
- Full-time
- Annual leave
Resident Service Assistant
Morro UK —London
- £28,000 - £30,000 a year
- Full-time
- Customer service
- Working with children
- Front desk
- Employee assistance programme
Quick apply
2d
Office Coordinator - Property Management
Campions —London
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee assistance programme
Quick apply
20h
Property Operations Assistant
Allsop Letting and Management —Leeds
- £28,000 - £32,000 a year
- Full-time
- Office experience
Quick apply
2d
Office & Property Administrator
Rainbow Properties —West Hampstead
- £28,000 a year
- Full-time
- Microsoft Office
- Accounting
- Organisational skills
Quick apply
Part-time Administrative Assistant
Brackenwood Property Management —Coleraine
- Part-time
- Administrative experience
- IT
- Typing
Quick apply
2d
Income Assistant
Brent Council —Brent
- £34,998 - £37,134 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
- Employee assistance programme
6d
Workplace Support Assistant
Land Securities —London
- Full-time
- Customer service
- Computer literacy
- Presentation skills
- Annual leave
- Employee assistance programme
Summer Assistant
loc8me —Loughborough
- £12.71 an hour
- Temporary
- Microsoft Word
- Microsoft Outlook
- Accounting
Quick apply
7d
Property Project Coordinator
Arriva UK Bus Limited —Leicester
- £40,000 a year
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
Quick apply
Estates Assistant
Cushman & Wakefield —Edinburgh
- Microsoft Outlook
- Customer service
- English
Quick apply
Japan Desk Residential Assistant & Coordinator
Savills —London
- Full-time
- Mentoring
- Annual leave
Receptionist/Office Administrator
better lettings —Gants Hill Station
- £12.71 - £13.00 an hour
- Temporary
- Customer service
- English
- Administrative experience
Quick apply
3d

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Executive Assistant- Property Management

Kryptos Technologies limited
London

Quick apply

Job details

£55,000 - £70,000 a year
8 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Office
Organisational skills
Communication skills
Time management

Full job description

Tasks

Executive Assistant- Property Management

Location: Mayfair Office and Regents Park Residence , London

Working Days: Monday – Friday

Working Hours: 9:00 am – 6:00 pm (with flexibility / on-call support as required)

Compensation: £55,000 – £70,000 (gross per annum)

Start Date: ASAP

Role Context

We are seeking a mature, highly reliable, and discreet individual to support the smooth functioning of the Mayfair office and a London-based residence.

This is a high-trust, ownership-driven role, requiring the individual to operate independently with strong judgement, ensuring seamless execution across responsibilities.

The role is primarily focused on office administration and coordination, complemented by personal assistance / property oversight, ensuring smooth day-to-day functioning across all areas.

Key Responsibilities

Mayfair Office & Administrative Support

Ensure the office is fully functional, organised, and presentable at all times
Coordinate IT systems (Wi-Fi, printers, conferencing), office supplies and vendor services
Support courier/post management and small team events and meetings
Maintain IT and asset inventory
Ensure adherence to basic compliance requirements (health & safety, fire norms)
HR, Administrative

HR Coordination

Liaise with India HR team for all local support and execution requirements
Enable training coordination across teams (sales, practice areas, etc.)
Facilitate cross-geography connects (UK–US–India) for learning, collaboration, and integration

Onboarding Support

Support on-ground onboarding for London-based hires and visiting employees
Ensure workspace readiness, basic documentation and induction coordination

Data & Analysis Support

Prepare basic HR dashboards (headcount, attrition, key metrics)
Maintain trackers for employees, vendors, office/admin costs
Support data collation and basic analysis in Excel

Presentation & Documentation

Assist in preparing presentations (PPTs), reports and internal documentation
Support creation of country-specific policy handbooks (including benefits)
Maintain organised documentation and records repository

Personal Assistance

Basic diary and schedule coordination (as required)
Travel bookings, visas, and logistics
Restaurant bookings, events, and local arrangements
Running errands and handling ad-hoc requests
Managing expenses, invoices, and reconciliations

Property & Residence Oversight

Provide periodic oversight (not day-to-day supervision) of the residence to ensure upkeep and readiness.

Property Oversight & Maintenance

Ensure the residence is maintained to appropriate standards of presentation and functionality
Conduct periodic checks across: Heating, air-conditioning, plumbing, electrical systems
Fixtures, fittings, and general upkeep
Identify issues and coordinate timely resolution through vendors

Vendor & Facilities Coordination

Liaise with building management and external vendors for: Maintenance, repairs, and servicing
Coordinate quotes and ensure timely execution of required work
Be available on-site where required for vendor access / supervision

Budgeting & Expense Tracking

Track and manage utility bills , routine maintenance costs , vendor payments and invoices
Maintain basic oversight and reporting of expenses

Inventory & Readiness

Maintain adequate stock of household and office supplies
Ensure readiness ahead of principal or guest visits
Coordinate deep cleans and setup as required

Reporting & Governance

Maintain structured trackers for: Property-related issues
Vendor activities
Administrative and HR tasks
Ensure timely follow-ups and closure of all open items
Uphold discipline in documentation, reporting, and record-keeping

Requirements

Core Skills & Competencies

Excellent time-management skills, with the ability to prioritise effectively across multiple responsibilities
Strong organisational and coordination skills
High attention to detail
Ability to manage vendors, track expenses, and maintain operational discipline
Strong communication skills (written and verbal)
Proficiency in MS Office (Excel, PowerPoint)
Comfort with basic data handling and reporting

Candidate Profile

Minimum 5+ years of experience in: Office administration / coordination roles
PA / EA roles supporting senior stakeholders
Exposure to high-trust, confidential environments (HNIs / family offices preferred)
Demonstrated ability to manage vendors and operations independently
Strong organisational and multitasking skills
Demonstrated stability and longevity in prior roles

Quick apply

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