Operations and service administrator Work, Jobs in Stewarton, Eay (with Salaries)

Operations and service administrator
Health Is One —Glasgow
- £24,420 - £31,000 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Employee assistance programme
- Employee discount
Quick apply
12d
Executive Assistant/Financial Services Administrator
AFS Financial Partners Ltd —Irvine
- £27,000 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee discount
Quick apply
2d
Administrator
Last Mile Group —Hamilton
- Hybrid work
- IT
- Annual leave
- Employee assistance programme
14d
New Business Administrator
Ross and Liddell Ltd —Glasgow
- 8 hour shift
- Hybrid work
- CRM software
- Salesforce
- Analysis skills
- Annual leave
Quick apply
7d
Site Administrator
Balfour Beatty —Dumbarton
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Operations Coordinator
Metro Rod —East Kilbride
- £27,000 - £30,000 a year
- Weekend availability
- Customer service
- Organisational skills
- IT
7d
Customer Service Advisor
Olleco —Coatbridge
- £27,497.60 a year
- Management
- Customer service
- Communication skills
- Employee assistance programme
Quick apply
Fleet and Transport Compliance Manager
Alliance Healthcare —Coatbridge
- Full-time
- Management
- Continuous improvement
- Leadership
Transport Administrator
AAH Pharmaceuticals —Glasgow
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
- Sick pay
Apprentice Customer Service Advisor / Bodyshop Administrator
Fix Auto UK Apprentices —Ayr
- From £320 a week
- Full-time
- No experience needed
- In-person
Quick apply
13d
Project Administrator
Morris & Spottiswood —Glasgow
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Service Sales Account Administrator - Glasgow
TK Elevator —Glasgow
- Administrative experience
- Organisational skills
- Communication skills
- Employee assistance programme
- Referral programme
Office & Finance Administrator
Grassgo Ltd —Hillington
- £28,500 - £32,500 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Bereavement leave
- Sick pay
Quick apply
14d
Office Administrator
Tetra Tech —Glasgow
- Temporary
- Microsoft Office
- Administrative experience
- Driving
Bodyshop Administrator
Bustec (Scotland) LTD —Bellshill
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
Apprentice Administrator
DM Integrated Limited —Airdrie
- From £16,300 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- In-person
- Free parking
- Life insurance
Quick apply
7d
Medical Administrator/Receptionist
Physioflexx Scotland Ltd —Prestwick
- £12.21 - £14.21 an hour
- Full-time
- Customer service
- Administrative experience
- In-person
- Free parking
- Health & wellbeing programme
Quick apply
1d
Night Warehouse Administrator
GXO Logistics —Bellshill
- £31,400.74 a year
- Full-time
- Microsoft Excel
- IT
- Communication skills
- Annual leave
- Employee discount
Purchase Ledger Administrator
Hugh Stirling Ltd —Glasgow
- £28,392 a year
- QuickBooks
- In-person
- Health & wellbeing programme
Quick apply
1d
Mobile Electrican
Equans —Bellshill
- £38,425 a year
- Full-time
- Maintenance
- Plumbing
- Annual leave
- Employee assistance programme

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operations and service administrator jobs near stewarton, eay

Operations and service administrator

Health Is One -
Glasgow

Quick apply

Job details

Permanent | Part-time | Full-time
£24,420 - £31,000 a year
12 days ago

Benefits

Company pension
Employee assistance programme
Employee discount
Sick pay
On-site parking

Qualifications

Microsoft Word
Microsoft Outlook
Administrative experience
Organisational skills
Medical terminology

Full job description

Job Description:

About us

Health Is One is an organisation dedicated to improving mental health, emotional wellbeing, and psychological resilience. Our purpose is to make a meaningful and lasting difference to people’s mental health, ensuring individuals and communities have access to support that genuinely helps them thrive.

Guided by this mission, we are committed to delivering trusted, evidence-based, and holistic mental health and wellbeing services. We empower people to feel better, function better, and live well—while fostering environments where wellbeing is prioritised and protected.

Job title: Operations & Service Administrator

Job Purpose

To provide administrative skills and knowledge and to coordinate administration functions. They will act as a point of contact for specific services within this organisation

Key Responsibilities

Work collaboratively and strategically with Directors and Service Managers.
Set up systems that support new contracts and delivery, in collaboration with Service Managers and Directors.
Model a collaborative way of working that is supportive, honest, reliable, available and
Respond to all incoming calls politely and helpfully, ensuring every call is registered and that data protection protocols are observed.
Use Health Is One systems to receive, register, record, manage and allocate new referrals across all parts of the service.
Competently operate the administration systems for the Services
Manage service diaries across a range of contracts — making, cancelling and rescheduling appointments — and liaise with counsellors, staff and students to keep diaries up to date.
Liaise with service users by telephone and text to manage appointments.
Complete and submit discharge forms where required under the terms of a contract (e.g. NHS).
Conduct initial discovery calls to assess client needs and determine appropriate support pathways, maintaining accurate records of outcomes and follow-up actions, and aligning these insights with service teams to provide tailored support.
Prepare information for invoicing, following the guidance of the Finance Director.
Ensure all data required for service reports and internal analysis is captured accurately and on time.
Coordinate and prepare data for quarterly and annual reports in collaboration with managers and Directors.
Prepare and complete forms and attend review meetings as organised by the manager.
Work in collaborative partnership with Directors, the Client Support Team, the Operations Manager, the Counselling and Therapy Teams and other managers.
Build positive relationships with external agencies and their personnel.
Promote psychological wellbeing and the supportive services of Health Is One to adults in schools, workplaces and the community — including Educational Psychologists, parents, CAMHS, the NHS, HR and Occupational Health teams, and manager groups.
Liaise with and respond to queries from individuals, parents, teachers and local authority staff regarding the support provided to clients.
Attend manager meetings, team meetings, in-house CPD events and all in-house policy update sessions as requested.
Inform the Operations Manager of any difficulties with the organisation's office systems.
Accept reasonable requests to take on additional responsibilities in response to unforeseen events and to support the Directors.

Essential

Highly organised, with excellent attention to detail.
Confident communicating with a wide range of stakeholders.
Comfortable managing multiple priorities in a fast-paced environment.
Compassionate, professional and committed to high-quality service delivery.
Skilled in maintaining accurate records and coordinating complex schedules.
Able to work both collaboratively and independently.

Desirable

Experience in Health Care, education or support services (beneficial but not essential).

Terms & Conditions

Why work for us

Our culture is built on trust, integrity, respect, and excellence. Our staff receive free counselling, additional supervision, regular 1:1s, and are part of a connected, supportive community committed to personal and professional growth.

Benefits

Free counselling service
Supervision
Access to EAP
Access to GP appointments through our employee benefit platform
Discounts on high street vouchers
Company pension
On-site parking
Sick pay

Schedule:

Monday to Friday

Job Type: Full and part time roles available
Work Location: Uddingston

Pay: £24,420.00-£31,000.00 per year

Benefits:

On-site parking

Work Location: Hybrid remote in Glasgow G71 5PH

Quick apply

Refine Your Search

operations and service administrator jobs in stewarton, eay

Operations and service administrator

Executive Assistant/Financial Services Administrator

Administrator

New Business Administrator

Site Administrator

Operations Coordinator

Customer Service Advisor

Fleet and Transport Compliance Manager

Transport Administrator

Apprentice Customer Service Advisor / Bodyshop Administrator

Project Administrator

Service Sales Account Administrator - Glasgow

Office & Finance Administrator

Office Administrator

Bodyshop Administrator

Apprentice Administrator

Medical Administrator/Receptionist

Night Warehouse Administrator

Purchase Ledger Administrator

Mobile Electrican

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