Secretary Work, Jobs in Scotland (with Salaries)

Personal Assistant to Managing Director
SFL Ltd —Cumbernauld
- £25,420 - £33,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Free parking
Quick apply
1h
Part-time Finance and Admin. Assistant
Studio MB —Edinburgh
- £26,500 - £28,500 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Quick apply
1d
Office Junior/Administrator
Energy Cable Services (ECS) —Bellshill
- £22,000 - £25,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Sick pay
Quick apply
Office Administrator
Sports Labs Ltd —Livingston
- £25,420 - £30,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Outlook
- Free parking
Quick apply
8d
Personal Assistant
Ageas —Glasgow
- Up to £42,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Communication skills
Administrative Assistant
Ross Harper Group —Glasgow
- £26,000 - £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Free parking
- Annual leave
Quick apply
Office Administrator HR and Payroll Experience
Glow Social Care —Bathgate
- £30,000 - £35,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Free parking
Quick apply
Office Administrator
AGM Construction Aberdeen Ltd —Aberdeen
- £13.50 - £14.50 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- In-person
Quick apply
3d
Clerical/Admin Assistant (Full-Time) (Permanent) RE-ADVERTISEMENT
West Dunbartonshire Council —Dumbarton
- £25,767.59 - £27,373.50 a year
- Call to connect
- Microsoft Word
- Typing
- Communication skills
- Annual leave
Office and Marketing Administrator
Logiealmond Estate Ltd —Perth
- £25,420 - £30,000 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
Quick apply
Administrative Assistant
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Google Suite
- Microsoft Outlook
- Databases
- Annual leave
Admin Assistant
Trellis —Perth
- £24,000 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Accounting
- Work from home
Quick apply
1d
Administrative Assistant - Investment & Sustainability
Hanover Scotland —Edinburgh
- £26,947 - £28,366 a year
- Full-time
- Remote
- Administrative experience
- Continuous improvement
- Office experience
- Work from home
- Employee discount
13d
Administrative Assistant
Hilton Park Golf Club —Milngavie
- Part-time
- Administrative experience
- Accounting
- Front desk
- Free parking
Quick apply
3d
Part-Time Administrative & Communications Assistant
Afghanistan Development and Diplomacy Fourm —Glasgow
- £7,000 - £7,300 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Computer literacy
Quick apply
1d
Office Administrative Assistant
PMK Civil Engineering Ltd —Glasgow
- Up to £27,000 a year
- Full-time
- Administrative experience
- In-person
- Communication skills
- Free parking
Quick apply
4d
Administrative Assistant
University of the West Scotland —Paisley
- £25,804 - £27,319 a year
- Full-time
- Administrative experience
- Business
- Office experience
- Annual leave
- Employee assistance programme
2d
Administrative and curricular support assistant
Pine Trees Nursery —Prestwick
- £19,500 - £20,000 a year
- Part-time
- Microsoft Outlook
- Inventory control
- Databases
Quick apply
9d
Edinburgh office - Hybrid Reception and accounts administrator role
Limetree Developments West ltd —Edinburgh
- £26,437 - £31,200 a year
- Part-time
- Hybrid work
- QuickBooks
- Front desk
- Computer skills
- Free parking
- Work from home
Quick apply
2d
Administrative Assistant
Esri —Edinburgh
- Full-time
- Customer service
- Word processing
- Computer literacy
13h

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secretary jobs near scotland

Personal Assistant to Managing Director

SFL Ltd
Cumbernauld

Quick apply

Job details

Part-time | Full-time
£25,420 - £33,000 a year
1 hour ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Google Suite
Sage
Google Docs
Driving Licence
Meeting coordination
Travel arrangements
Incoming mail sorting
Administrative support experience
Filing
Microsoft Office Suite
Research
Xero
Administrative experience
Appointment booking and call handling
Contract renewal support
QuickBooks
Data entry
Organisational skills
Contracts
Cleaning
Typing
Executive support experience
Supplier invoice processing
Office experience

Full job description

Personal Assistant to the Managing Director

Cumbernauld, North Lanarkshire · Permanent · £25,420 – £33,000 depending on experience · Early Friday finish, or a four-day week if you prefer

Job summary

We are seeking a proactive and highly organised Personal Assistant to support our Managing Director, who looks after four related businesses. It is a varied and genuinely important role: managing the daily post and correspondence, keeping bills, invoices and utilities under control, coordinating the Director's diary and travel, and making sure the administration across the businesses runs smoothly.

The pace here is steady and considered rather than frantic — this is not a high-pressure corporate environment — but the volume and variety of work is real, and it needs someone who takes quiet satisfaction in bringing order to things and seeing them through.

Following a recent change in the leadership of the business, there is a significant backlog of paperwork and administration waiting to be worked through and brought under control. Getting on top of that, and then keeping it that way, will be a large part of your first year.

The ideal candidate will bring exceptional organisational skills, real attention to detail, impeccable manners and a calm, positive attitude.

Hours are Monday to Thursday, 8:00am to 5:00pm, with an early finish at 1:30pm on Friday. If you would prefer not to work Fridays at all, we are open to a four-day week.

Duties

Open, sort and prioritise the daily post and correspondence, flagging anything urgent
Collect, check and prepare bills and invoices for payment, keeping a clear record of what is due and when
Manage the utilities across the businesses — water, electricity and gas — including meter readings, contract renewals, tariff comparisons and resolving billing queries
Research options and prepare recommendations on contracts, renewals and pricing. All contracts and pricing are signed off by the Managing Director — your job is to do the groundwork and present a clear recommendation, not to commit the business
Chase outstanding invoices politely but persistently, keeping an accurate log of who has been contacted and when
Manage the Managing Director's calendar and schedule appointments, meetings and travel arrangements with precision
Handle incoming calls professionally, with an excellent telephone manner, and direct enquiries appropriately
Prepare, organise and maintain correspondence, reports and other essential documents using Microsoft Office and Google Workspace
Carry out data entry accurately and promptly, keeping records, databases and filing systems up to date
Work through the existing paperwork and put a simple, sensible filing system in place — paper and digital — and then maintain it, so anything can be found quickly
Order supplies, manage office logistics and coordinate meetings and events
Collect parts, items and supplies locally when needed, and handle deliveries and couriers
Maintain absolute confidentiality over sensitive business and personal information
Keep the office and the Managing Director's workspace clean, tidy and presentable
General day-to-day support across all four businesses — the kind of role where no two weeks look quite the same
Some personal, non-business tasks for the Managing Director as well — errands, appointments, personal correspondence, household and vehicle admin and similar. This is a genuine mix of business and private support, so please apply only if you are comfortable with that side of the role

Experience and attributes

Proven administrative experience supporting senior executives or management teams.
Exceptionally organised. You keep lists, you follow things up, and nothing quietly falls off the end of your desk.
Strong attention to detail, particularly with figures, invoices and records.
Polite, with excellent etiquette. You will often be the first point of contact for suppliers, customers and professional advisers.
Trustworthy and discreet. You will see confidential business and personal information.
Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Docs).
Accurate typing and data entry skills, and a professional manner on the telephone.
Happy on your own initiative, but clear on where the line sits. You will usually be given the objective rather than step-by-step instructions, and every contract and price is checked and approved by the Managing Director before it is agreed.
Tidy and methodical in your work and in your surroundings.
Flexible about what lands on your desk. Some days will be invoices and utilities; others will be a personal errand or an unexpected job that simply needs doing.
A full, clean UK driving licence and access to a vehicle, as you will occasionally collect parts and items.
Able and willing to travel within the UK and to Europe from time to time. A valid passport is essential.

Helpful, but not essential

QuickBooks, Xero, Sage or similar accounting software
Purchase ledger or bookkeeping experience
Experience dealing with utility providers or commercial supply contracts
A second language

What we offer

£30,000 – £35,000 per year, depending on experience
Monday to Thursday, 8:00am – 5:00pm, and Friday 8:00am – 1:30pm. No evenings or weekends
If you would rather not work Fridays at all, we are happy to consider a four-day week, Monday to Thursday. Salary would be pro-rata — around £25,600 to £29,900 depending on experience
28 days' holiday including public holidays, rising by one extra day for every year of service up to a maximum of five additional days — 33 days after five years
Company pension and free on-site parking
Occasional travel to Europe
A settled, quiet working environment, and a varied role with real responsibility and the trust to get on with it

Pay: £25,420.00-£33,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

secretary jobs in scotland

Personal Assistant to Managing Director

Part-time Finance and Admin. Assistant

Office Junior/Administrator

Office Administrator

Personal Assistant

Administrative Assistant

Office Administrator HR and Payroll Experience

Office Administrator

Clerical/Admin Assistant (Full-Time) (Permanent) RE-ADVERTISEMENT

Office and Marketing Administrator

Administrative Assistant

Admin Assistant

Administrative Assistant - Investment & Sustainability

Administrative Assistant

Part-Time Administrative & Communications Assistant

Office Administrative Assistant

Administrative Assistant

Administrative and curricular support assistant

Edinburgh office - Hybrid Reception and accounts administrator role

Administrative Assistant

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