Administrative assistants & receptionists Work, Jobs in Southampton, Ham (with Salaries)

School Administrator/Receptionist
Zero Corp —Southampton
- £16.73 - £18.00 an hour
- Temporary
- Microsoft Word
- Microsoft Outlook
- Databases
Quick apply
Receptionist
Anchor —Southampton
- £13.45 an hour
- Computer literacy
- Front desk
- Computer skills
- Employee discount
14d
Receptionist/Administrative Assistant
Hartford Care —Southampton
- £13.00 - £13.30 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Free parking
- Health & wellbeing programme
Quick apply
20h
Admin Assistant - Care Home
Barchester Healthcare —Fareham
- £14.89 an hour
- Front desk
- Computer skills
- Employee discount
- Referral programme
Quick apply
Receptionist / Administration Assistant
Balfour Beatty —Southampton
- Microsoft Excel
- Microsoft Office
- Organisational skills
- Annual leave
13h
Part-time Administrative Assistant
Claims Support Services —Southampton
- £12.71 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Administrator
R&M Electrical Group Ltd —Southampton
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Organisational skills
- Free parking
- Annual leave
Quick apply
2d
Office Administrator
The Badgeman LTD —Southampton
- Up to £12.71 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Employee discount
Quick apply
10d
Business Support Administrator HIWFRS624758
Hampshire & Isle of Wight Fire and Rescue Authority —Eastleigh
- Hybrid work
- Free parking
- Annual leave
7d
English Hub Administration Assistants
Southampton City Council —Southampton
- £24,790 - £30,060 a year
- Monday to Friday
- School
Office Administrator
Ramora UK —Fareham
- £26,436.80 - £27,500.00 a year
- Full-time
- Data entry
- Typing
- In-person
Quick apply
8d
Admin Assistant & Receptionist
Inspire Neurocare —Southampton
- £21,945.67 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Employee assistance programme
- Referral programme
Quick apply
Receptionist / Facilities Assistant HIWFRS624124
Hampshire & Isle of Wight Fire and Rescue Authority —Eastleigh
- Word processing
- Databases
- Front desk
Executive Team Assistant
Foot Anstey LLP —Southampton
- Full-time
- Organisational skills
- Business
- Communication skills
- Gym membership
Quick apply
Part-Time Logistics & Sales Support Assistant
West Country Fires —Southampton
- £16,523 - £18,985 a year
- Part-time
- Computer literacy
- Data entry
- Phone etiquette
- Sick pay
Quick apply
11d
Part Time Administrative Assistant ( 4 days week, 4 hours a day M-F)
UBU Design Limited —Winchester
- £10,000 - £12,000 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Free parking
- Health & wellbeing programme
Quick apply
4d
Client Services Administrator
Fiander ETL —Southampton
- Full-time
- Administrative experience
- Organisational skills
- Front desk
- Free parking
- Referral programme
Quick apply
8d
Office Admin/Personal Assistant
Peter Fish —Ventnor
- £5,000.00 - £34,390.19 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
Quick apply
Business Support Manager
M Group —Southampton
- Microsoft Office
- Databases
- Hotel
- Annual leave
- Employee assistance programme
Business Support Administrator
Raytheon —Fareham
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- IT
- Sick pay

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administrative assistants & receptionists jobs near southampton, ham

School Administrator/Receptionist

Zero Corp
Southampton

Quick apply

Job details

Temporary | Permanent | Part-time | Temp to perm | Full-time
£16.73 - £18.00 an hour

Qualifications

Microsoft Word
Meeting coordination
Microsoft Outlook
Inbound customer enquiry call handling
Stakeholder liaison
Administrative support experience
Filing
Scanning
Microsoft Office Suite
SIMS
Databases
Administrative experience
Organisational skills
Front desk
Safeguarding procedures
Child safeguarding
Safeguarding compliance in education
Communication skills
Time management

Full job description

School Administrator / Receptionist

Reports to: School Business Manager / Headteacher

Location: Southampton

Purpose of the Role

To provide an efficient, professional, and welcoming reception and administrative service to the school. The postholder will be the first point of contact for pupils, parents, visitors, contractors, and external agencies, ensuring that all enquiries are handled courteously and efficiently while providing comprehensive administrative support to the wider school team.

Key Responsibilities

Reception Duties

Welcome visitors, parents, pupils, and contractors in a professional and friendly manner.
Operate the school's reception area and maintain a positive first impression of the school.
Answer and direct incoming telephone calls and respond to email enquiries promptly.
Manage the signing-in and signing-out procedures for visitors and contractors in line with safeguarding requirements.
Receive and distribute deliveries, post, and parcels.

Administrative Support

Provide general administrative support to the Headteacher, School Business Manager, and teaching staff.
Maintain accurate pupil records and update school databases.
Prepare letters, reports, newsletters, forms, and other documentation.
Photocopy, scan, file, and archive documents as required.
Order and monitor office supplies and stationery.
Assist with maintaining school calendars, appointments, and meeting arrangements.
Support the administration of admissions and pupil enrolment processes.

Attendance and Pupil Records

Record daily attendance and follow up on unexplained absences in accordance with school procedures.
Maintain accurate attendance records using the school's management information system.
Liaise with parents regarding attendance and punctuality where appropriate.

Communication

Act as a point of contact for parents, carers, staff, governors, and external agencies.
Respond to enquiries professionally or refer them to the appropriate member of staff.
Maintain confidentiality at all times.

Safeguarding and Compliance

Adhere to all safeguarding and child protection policies and procedures.
Ensure visitor safeguarding procedures are followed.
Maintain confidentiality in accordance with GDPR and school policies.
Comply with all Health and Safety policies and procedures.

General Duties

Support school events, parents' evenings, and other activities where required.
Assist with administrative projects as directed by the School Business Manager or Headteacher.
Undertake any other duties appropriate to the grade of the post.

Person SpecificationEssential

Previous experience in an administrative or receptionist role.
Excellent communication and interpersonal skills.
Strong organisational and time management skills.
Good working knowledge of Microsoft Office (Word, Excel, Outlook).
Ability to work independently and as part of a team.
Excellent attention to detail.
Professional, approachable, and customer-focused manner.
Ability to maintain confidentiality and handle sensitive information appropriately.

Desirable

Previous experience working within a school or educational environment.
Experience using a school Management Information System (e.g. Arbor, SIMS, Bromcom).
Knowledge of school safeguarding procedures.

General Responsibilities

Promote and safeguard the welfare of all children and young people.
Support the school's values, policies, and procedures.
Comply with Equality, Diversity, and Inclusion policies.
Participate in relevant training and professional development.
Carry out any other reasonable duties commensurate with the level of the post.

This job description may be reviewed and amended from time to time to meet the changing needs of the school.

MUST HAVE ENHANCED DBS!!

Pay: £16.73-£18.00 per hour

Application question(s):

When are you available to start?
Do you have an enhanced DBS?

Experience:

school Admin: 1 year (required)
school receptionist: 1 year (required)
SIMS/Bromcom: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistants & receptionists jobs in southampton, ham

School Administrator/Receptionist

Receptionist

Receptionist/Administrative Assistant

Admin Assistant - Care Home

Receptionist / Administration Assistant

Part-time Administrative Assistant

Administrator

Office Administrator

Business Support Administrator HIWFRS624758

English Hub Administration Assistants

Office Administrator

Admin Assistant & Receptionist

Receptionist / Facilities Assistant HIWFRS624124

Executive Team Assistant

Part-Time Logistics & Sales Support Assistant

Part Time Administrative Assistant ( 4 days week, 4 hours a day M-F)

Client Services Administrator

Office Admin/Personal Assistant

Business Support Manager

Business Support Administrator

I want to receive the latest job alerts for administrative assistants & receptionists in southampton, ham

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