Documentation manager Work, Jobs in Victoria, Gtl (with Salaries)

Office Manager / Facilities Manager
R1CH.uk —Knightsbridge and Belgravia
- £82,000 - £155,000 a year
- Full-time
- Hybrid work
- Maintenance
- Administrative experience
- Supervising experience
Quick apply
Localisation Project Manager
Bumble Inc. —London
- £90,000 - £120,000 a year
- Call to connect
- Hybrid work
- Project management
- Organisational skills
- AI
- Annual leave
Quick apply
Asset Manager
Sizewell C —London
- Up to £80,000 a year
- Full-time
- Maintenance
- Analysis skills
- Project management
13d
Product Documentation Manager
Soldo —London
- Full-time
- Spanish
- English
- Organisational skills
- Employee assistance programme
Senior Scientific Engagement & Program Manager
Novartis —London
- £53,532.50 - £99,417.50 a year
- Full-time
- Hybrid work
- Doctoral degree
- English
- Master's degree
Senior Admissions Officer (Applicant Enquiries)
University College London —London
- £43,981 - £52,586 a year
- Full-time
- Annual leave
- Employee assistance programme
5d
Digital Healthcare Manager
RCPCH —London
- £47,240 a year
- Full-time
- Hybrid work
- Management
- Data analysis skills
- Project management
9h
Operations Manager
17 Bruton Street —London
- Up to £55,000 a year
- Full-time
- Oracle
- English
- Microsoft Office
- Employee discount
Quick apply
Safeguarding and Pastoral manager
City Heights E-ACT Academy —London
- £39,152 - £42,839 a year
- Organisational skills
- Communication skills
- School
- Annual leave
- Employee assistance programme
11d
Customer Success Manager
Sitemate —London
- £55,000 - £66,000 a year
- Full-time
- Hybrid work
- Hospitality
- Sales
- Microsoft Office
- Annual leave
Business Continuity Manager
Bell Integration —London
- Analysis skills
- Project management
- Organisational skills
- Annual leave
Team Administrator and Case Manager
Howden Group Holdings —London
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Travel
IT Operations Manager
OfficeTek Business Technology Services —London
- £4,500 - £6,000 a month
- Full-time
- Microsoft Office
- IT
- In-person
- Free parking
- Sick pay
Quick apply
8d
Onboarding Advisor
tiney —London
- £31,500 - £47,000 a year
- Hybrid work
- In-person
- Annual leave
- Work from home
12d
Service Reporting Manager
Bell Integration —London
- Computer Science
- Data analysis skills
- SQL
- Annual leave
People Operations Manager
Stream —London
- £55,000 - £65,000 a year
- Hybrid work
- Human resources
- Financial services
- Annual leave
Quick apply
Services Manager
Communitas Clinics —Croydon
- £48,000 a year
- Full-time
- Data analysis skills
- Analysis skills
- Bachelor's degree
- Sick pay
Quick apply
13d
Operations & Office Manager
imagino —London
- £40,000 - £45,000 a year
- Hybrid work
- English
- Organisational skills
- Communication skills
- Annual leave
Quick apply
14d
Property Contract Officer
City of Westminster Council —Westminster
- £42,912 - £57,495 a year
- Administrative experience
- Bachelor's degree
- Communication skills
12d
Insight Data Analytics Manager
Independent Office for Police Conduct —London
- £41,878 - £47,007 a year
- Full-time
- Management
- Data analysis skills
- Master's degree
- Annual leave
- Employee assistance programme
11h

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Office Manager / Facilities Manager

R1CH.uk
Knightsbridge and Belgravia

Quick apply

Job details

Permanent | Full-time
£82,000 - £155,000 a year

Benefits

Casual dress
Cycle to work scheme
On-site gym
Employee mentoring programme
Company events
Free or subsidised travel
Private medical insurance
Free fitness classes

Qualifications

Facilities management
Maintenance
Administrative experience
Supervising experience
Communication skills
Office experience

Full job description

R1CH Private Office is seeking a highly organised, discreet, and operationally capable Office Manager / Facilities Manager to oversee the smooth running of a large private-office environment.

This role is responsible for the day-to-day management of the office, facilities, suppliers, contractors, maintenance, compliance, presentation standards, office services, and internal operational support.

The successful candidate must be capable of maintaining a calm, professional, well-managed environment that reflects the standards expected by UHNW individuals, family offices, senior operators, trusted advisers, and private-office personnel.

This is not a standard office administration role. It requires discipline, discretion, technical awareness, strong supplier control, and the ability to ensure the office operates without visible friction.

Key Responsibilities

Manage the day-to-day running of a large private-office environment.
Take responsibility for office presentation, cleanliness, readiness, safety, maintenance, and operational standards.
Oversee facilities management, building services, contractors, suppliers, and service providers.
Coordinate planned preventive maintenance and reactive repairs.
Manage office access, keys, security procedures, visitor handling, and controlled entry arrangements.
Ensure meeting rooms, reception areas, workspaces, private rooms, and communal areas are always prepared to the required standard.
Coordinate cleaning, waste management, supplies, refreshments, stationery, office equipment, and general office services.
Liaise with landlords, managing agents, building management, contractors, engineers, and external providers.
Maintain records for maintenance visits, service reports, contractor attendance, compliance checks, and facilities-related documentation.
Support health and safety procedures, fire safety arrangements, first aid provision, risk assessments, and statutory compliance where required.
Manage office moves, furniture requirements, storage, equipment setup, and internal workspace planning.
Ensure IT, phones, printers, meeting room technology, Wi-Fi, access systems, and office equipment are working correctly, escalating issues where required.
Monitor office expenditure, supplier invoices, service agreements, and facilities-related costs.
Support senior leadership and private-office teams with operational requirements.
Identify issues early and resolve them before they affect the office, staff, clients, or visitors.
Maintain absolute discretion in relation to all office activity, personnel, visitors, and private client matters.

Facilities Responsibilities

The Office Manager / Facilities Manager will be expected to maintain operational control across:

Office maintenance
Cleaning standards
Reception and meeting room readiness
Security and access control
Contractor management
Fire safety coordination
Health and safety support
Office supplies and consumables
Building management liaison
Equipment and technology coordination
Repairs and reactive maintenance
Preventive maintenance scheduling
Office presentation and standards protection
Visitor and guest preparation
Internal office procedures
Compliance records and reporting

Required Experience

Previous experience managing a large office, private office, corporate office, luxury environment, family office, serviced office, or high-end property environment.
Strong facilities management experience.
Proven ability to manage contractors, suppliers, maintenance providers, cleaners, engineers, and building management teams.
Good understanding of office operations, building services, health and safety, fire safety, access control, and workplace compliance.
Experience working in a high-standard, client-facing, confidential, or senior-level environment.
Ability to manage reactive issues calmly and quickly.
Experience handling budgets, invoices, supplier agreements, and office service costs.
Strong organisational and administrative capability.
Experience supporting senior leadership, principals, or executive teams is desirable.

Essential Skills

Excellent organisation and follow-through.
Strong attention to detail.
Calm under pressure.
Absolute discretion.
Strong communication skills.
Professional presentation and conduct.
Practical problem-solving ability.
Strong contractor and supplier management.
Ability to prioritise urgent issues without losing control of routine operations.
Good written record keeping.
Ability to work independently and take ownership.
Strong awareness of standards, presentation, and readiness.
Ability to maintain a quiet, controlled, and professional office environment.

Ideal Candidate Profile

The ideal candidate will be practical, polished, discreet, and highly reliable.

They will understand that a private-office environment must operate smoothly without unnecessary noise, disruption, or visible disorder. They will be able to manage facilities, contractors, staff requirements, compliance records, supplies, meeting rooms, and day-to-day office standards with maturity and control.

They will not wait for problems to escalate. They will notice issues early, take ownership, and ensure the office remains prepared, presentable, safe, and fully operational.

Personal Attributes

Discreet
Reliable
Practical
Calm
Organised
Professionally presented
Detail-focused
Service-minded
Technically aware
Commercially sensible
Proactive without being disruptive
Confident managing contractors and suppliers
Comfortable working in a high-trust environment

Package

Competitive salary, depending on experience
London-based role
Senior operational responsibility
Private-office working environment
Long-term opportunity for the right individual
Exposure to UHNW, family office, and principal-level standards
Travel or off-site support where required

Working Style

This role requires someone who can take ownership of the physical and operational environment of the office.

The successful candidate must be prepared to handle routine office management, urgent facilities issues, contractor attendance, maintenance coordination, office readiness, and senior team support with discretion and discipline.

The office must always feel prepared, controlled, professional, and fit for the level of client and principal activity associated with R1CH Private Office.

Application

Applicants should send a CV and short covering note for private review.

Relevant office management, facilities management, private office, corporate office, luxury property, or high-end workplace experience is essential.

Pay: £82,000.00-£155,000.00 per year

Benefits:

Casual dress
Company events
Cycle to work scheme
Employee mentoring programme
Free fitness classes
Free or subsidised travel
On-site gym
Private medical insurance

Work Location: Hybrid remote in Knightsbridge and Belgravia

Quick apply

Refine Your Search

documentation manager jobs in victoria, gtl

Office Manager / Facilities Manager

Localisation Project Manager

Asset Manager

Product Documentation Manager

Senior Scientific Engagement & Program Manager

Senior Admissions Officer (Applicant Enquiries)

Digital Healthcare Manager

Operations Manager

Safeguarding and Pastoral manager

Customer Success Manager

Business Continuity Manager

Team Administrator and Case Manager

IT Operations Manager

Onboarding Advisor

Service Reporting Manager

People Operations Manager

Services Manager

Operations & Office Manager

Property Contract Officer

Insight Data Analytics Manager

I want to receive the latest job alerts for documentation manager in victoria, gtl

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