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Wedding and Events Co-ordinator

Weetwood Hall Estate -
Leeds

Quick apply

Job details

£31,000 a year
10 days ago

Benefits

Free parking
Cycle to work scheme
Discounted or free food
Company pension
Discounted gym membership
Employee discount

Qualifications

Contract preparation
Events and banqueting support
Hotel and accommodations experience
Inbound customer enquiry call handling
Client engagement
Event management experience
Organisational skills
Events management
Communication skills

Full job description

Wedding and Events Co-ordinator

Weetwood Hall Estate

Contract: Permanent
Salary: £31,000

Contemporary and unique guest experiences, our hotel is steeped in rich history with parts of our beautiful property dating back as far as 1540. Indulge yourself in the tranquil surroundings of our grand estate and escape everyday life.

Weetwood Hall is seeking an experienced, commercially focused and highly organised Sales, Wedding & Events Coordinator to support the growth of corporate events, private celebrations and weddings at the hotel. This is a key role within the Sales and Events team, responsible for handling enquiries, converting bookings, coordinating client requirements and ensuring a seamless handover to the operational team. The successful candidate will have experience working within a hotel, events venue or hospitality sales environment and will be confident managing both corporate events and wedding enquiries.

The role requires a proactive, personable and detail-driven individual who can build strong client relationships, manage multiple enquiries at once and support the hotel in maximising revenue across meetings, conferences, private events, weddings, accommodation and food and beverage.

Competitive salary, dependent on experience

Key Responsibilities:

Manage wedding enquiries from initial contact through to confirmed booking.
Conduct wedding showrounds and planning appointments with couples and families.
Promote wedding packages, private dining options, evening receptions and bespoke event solutions.
Coordinate key wedding details including guest numbers, timings, food and beverage requirements, suppliers, décor, accommodation and final function details.
Support multicultural and specialist wedding enquiries, including room-hire-only events and external caterer requirements where applicable.
Ensure all wedding contracts, deposits, payment schedules and final details are managed accurately.
Produce clear and detailed event function sheets for operational teams.
Respond professionally and promptly to incoming enquiries by phone, email, website, online platforms and direct leads.
Proactively follow up on enquiries to drive conversion and secure confirmed bookings.
Identify opportunities to upsell bedrooms, catering, drinks packages, private dining, AV, room upgrades and additional event services.

The successful candidate should have:

Previous experience in a hotel, events venue, wedding venue or hospitality sales environment.
Experience handling both corporate events and weddings.
Strong sales ability with confidence in converting enquiries into confirmed bookings.
Excellent communication skills, both written and verbal.
Confidence conducting client showrounds and building rapport.
Strong organisational skills with the ability to manage multiple bookings and deadlines.
Good attention to detail, especially when preparing contracts and function sheets.

Benefits:

Pension Scheme
Free parking
Food provided whilst on duty
Discounted Hotel Stays at Weetwood and across the 7H Portfolio
Discounted Food and Beverage at Weetwood and across the 7H Portfolio
Incremental Holiday Entitlement
Training and Development Opportunities
Cycle to work scheme
One celebratory day per year off
Staff Events
Retail & Gym Discounts