Administrative assistant Work, Jobs in Malvern, Wor (with Salaries)

Office Administrator
Malvern Special Families —Malvern
- £12.80 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Databases
Quick apply
6d
Executive Assistant to the Principal and Director of Training for Regents Theological College
Elim Foursquare Gospel Alliance —Malvern
- £15 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Health & wellbeing programme
Quick apply
Office Administrator/Accounts Assistant
Hicks Transport —Hereford
- £30,000 - £35,500 a year
- Full-time
- Accounting
- In-person
Quick apply
Company Administrative Assistant
HCR —Worcester
- Annual leave
- Gym membership
11d
Office Administrator
Panacea Business Systems Ltd —Hereford
- £10,000 a year
- Overtime
- CRM software
- Microsoft Outlook
- English
- Free parking
Quick apply
21h
Office Administrator and Secretarial Support
HR Smith Group —Leominster
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance programme
Office Administrator
Parklands Care Home —Redditch
- From £14.50 an hour
- Full-time
- Microsoft Word
- Computer literacy
- Organisational skills
Quick apply
1d
Executive Support Assistant
Herefordshire Marches Federation of Academies —Hereford
- £32,061 - £36,363 a year
- Management
- English
- Microsoft Office
- Free parking
- Health & wellbeing programme
Quick apply
7d
Office Assistant
mfg Solicitors LLP —Bromsgrove
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Annual leave
- Employee assistance programme
Quick apply
Receptionist & QUENSH Admin Assistant
OnSite Central Ltd —Worcester
- Up to £26,508 a year
- Full-time
- Microsoft Outlook
- Databases
- Communication skills
- Employee assistance programme
- Employee discount
7d
Admin Assistant
Neptune Building Services Limited —Gloucester
- £21,000 - £27,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Sick pay
Quick apply
Business Admin Assistant
HR Smith Group —Hereford
- Full-time
- Microsoft Excel
- Microsoft Office
- Free parking
- Employee assistance programme
Administration and Clerical Assistant, Band 2
Gloucestershire Hospitals NHS Foundation Trust —Gloucester
- £25,272 a year
- Full-time
- Administrative experience
- Organisational skills
- Front desk
- Annual leave
10d
Transport Admin Assistant
Rmd Group Ltd —Redditch
- £1 - £25,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
Quick apply
5d
Executive Assistant
FLTD Construction —Redditch
- £35,000 - £38,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
Quick apply
Admin Assistant
Worcestershire County Council —Worcester
- £13,186 - £13,394 a year
- School
13d
Chunc Office Administrator
HR Smith Group —Hereford
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee assistance programme
- Life insurance
16h
Dock Office Administrator
Langdons —Redditch
- £29,170.53 a year
- Full-time
- Computer literacy
- Data analysis skills
- Maths
- Free parking
- Employee assistance programme
Quick apply
3d
Receptionist and Administration Assistant (Maternity Cover)
Worcestershire County Council —Birmingham
- £21,593 a year
- Temporary
- Computer literacy
- Databases
- Experience working with children
13d
Import Administration Assistant
HR Smith Group —Hereford
- Full-time
- Computer literacy
- Free parking
- Life insurance

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administrative assistant jobs near malvern, wor

Office Administrator

Malvern Special Families
Malvern

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Job details

Permanent | Part-time
£12.80 an hour
6 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Meeting coordination
Stakeholder liaison
Financial reconciliation support
Microsoft Publisher
Administrative support experience
Microsoft Office Suite
Databases
Administrative experience
Social media platforms
QuickBooks
Recruiting
Contracts
MailChimp
Interviewing
Payment run preparation
Communication skills
Portable appliance testing (PAT)
Office experience
Mobile devices
Account reconciliation

Full job description

PART TIME OFFICE ADMINISTRATOR – 22 HOURS PER WEEK

SALARY - £14,652

OFFICE BASE – First Floor Offices, 73 Church Street, Malvern WR14 2AE

Malvern Special Families is a well respected charity that provides safe, stimulating and fun social opportunities for children with disabilities and additional complex needs. We run clubs for children during school holidays, at weekends and evenings .

Do you think you have the right skills to join the Malvern Special Families office team?

It could be you – if you can demonstrate the following:

A great team player
Ability to stay calm under pressure
Organised with good attention to detail
Reliable
An understanding of the issues facing families with a child with a disability
A desire to show initiative – we’re a small team so we need someone who’s able to work independently
Extensive IT skills
Professional & friendly

Responsibilities of Role:

Reception/telephone

To provide administrative support and be the central point of contact for all enquiries.
Provide reception & telephone arrangements which are welcoming to families, children, young people, visitors & staff. Sensitive listening skills & a calm influence.

Finance

Responsible for general day-to-day bookkeeping administration on QuickBooks.
To maintain accurate financial records and ensure that all income and expenditure is processed and recorded in a timely manner.
Responsible for invoicing families and social care for places/activities booked, reconciling payments & general account management, including chasing overdue balances.
Responsible for issuing funding claims (invoices) to grant providers and funders, in line with contractual agreements.
To assist in the management of monitoring and reporting activities for contracted services provided by Malvern Special Families.
Manage all bill payments via BACS with authorisation from the C.E.O.
Ensure monthly wage and expense payments are processed through the bank.
Monitor bank account(s) and assist external bookkeeper and accountant with monthly reconciliations.
Prepare and carry out all banking.
Liaise with suppliers, contractors and service providers as required.

Supporting the administration of the booking & monitoring systems

To develop (where required) and maintain records both manually & electronically.
Support the completion of all delivery monitoring obligations for various contracts/funders and submit delivery reports as required.

General Administration

Arrange meetings, take minutes as necessary & circulate afterwards.
Maintain office diary/calendar for MSF office staff, to include meetings, events & locations of staff.
Arrange appointments and book venues as required.
General office duties

Recruitment (support with interviews)

Assist the Service Manager with recruitment interviews as required.

Desirable Requirements

I.T. (Information Technology)

To manage all I.T. systems within the Malvern Special Families’ office and for the wider team.
Responsible for ensuring all MSF devices have appropriate software and security packages installed.
Carry out an annual audit of all mobile devices (incl. laptops, mobile phones, iPads etc.) ensuring software and security checks are completed, including PAT (Portable Appliance Testing) tests have been carried out by the relevant external contractor.
Set up new devices such as laptops and desktop computers, ensuring all software and security features are installed. Issue devices to members of staff or trustees as appropriate, ensuring that all necessary documentation is completed prior to and during handover.
Develop and maintain an asset register of all electronic devices/equipment issued to staff and trustees.
Manage security software and communication provider contracts for mobile and office devices/ equipment.
Assist in ensuring website and social media accounts updated.

Skills and Attributes:

· Eligibility to work in the UK and DBS clearance to work with children and young people.

· Proven experience of working in an administrative role, ideally within a care or educational environment

· Good level of I.T. skills and have good working knowledge of Microsoft 365 software (Word, Excel, PowerPoint, Publisher, Teams)

· Experience using QuickBooks invoicing/accounting software, or similar finance software package.

· Excellent communication and interpersonal skills.

· High attention to detail and strong organisational abilities.

· A proactive, flexible, and enthusiastic approach to work.

· A team player who is keen to learn and contribute to continuous improvement.

Desirable:

· Good working knowledge of Mailchimp marketing software or similar.

· An understanding of Safeguarding and Child Protection.

Please contact us for an application pack. Email: ceo@ malvernspecialfamilies. org.uk

You will need to complete our job application form (CV’s are not accepted).

Closing date for applications: 21/08/2026

Interviews: w/c 07/09/2026

Start Date: w/c 14/09/2026

Pay: £12.80 per hour

Experience:

IT systems, Word, Excel, Database: 2 years (required)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in malvern, wor

Office Administrator

Executive Assistant to the Principal and Director of Training for Regents Theological College

Office Administrator/Accounts Assistant

Company Administrative Assistant

Office Administrator

Office Administrator and Secretarial Support

Office Administrator

Executive Support Assistant

Office Assistant

Receptionist & QUENSH Admin Assistant

Admin Assistant

Business Admin Assistant

Administration and Clerical Assistant, Band 2

Transport Admin Assistant

Executive Assistant

Admin Assistant

Chunc Office Administrator

Dock Office Administrator

Receptionist and Administration Assistant (Maternity Cover)

Import Administration Assistant

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