Administrative assistant Work, Jobs in Newhaven, Esx (with Salaries)

Veterinary Finance and Admin Assistant
Happy Tails Vets Ltd —Bexhill
- £28,000 - £31,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Data entry
- Employee discount
Quick apply
Office Administrator (Fixed Term Maternity Cover)
K V Manufacturing Ltd —Burgess Hill
- £25,000 - £26,000 a year
- Full-time
- Microsoft Excel
- Basic maths
- Administrative experience
- Free parking
- Health & wellbeing programme
Quick apply
4d
Housing Office Administrator
Zetetick Housing —Uckfield
- £29,000 - £30,000 a year
- Full-time
- Microsoft Office
- Travel
- In-person
- Free parking
- Health & wellbeing programme
Quick apply
5d
Office Administrator
Whytecliffe Limited —Hove
- £14.02 an hour
- Part-time
- Microsoft Word
- Nursing home
- Writing skills
- Annual leave
Quick apply
13d
Courses Office Administrator
WSCC —Horsham
- £26,403 - £26,824 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Databases
- Annual leave
- Employee discount
7h
Part-Time Operations & Administration Assistant
Equipro Ltd —Horsham
- £14 - £16 an hour
- Part-time
- Hybrid work
- Microsoft Word
- CRM software
- Writing skills
- Annual leave
- Work from home
Quick apply
4h
Garment Tech Admin Assistant
Lucy and Yak —Brighton
- £24,400 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Organisational skills
7d
Administration Assistant (Cavendish Education Trust - Cavendish Secondary School)
East Sussex County Council —Eastbourne
- £22,315 - £25,583 a year
- Full-time
- School
3d
Administrator
TC-Group —Steyning
- £21,000 - £24,500 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Free parking
- Annual leave
Quick apply
2d
Office Admin Assistant
GLF Schools —Horsham
- £13,143.90 a year
- Part-time
- Customer service
- Microsoft Office
- School
9d
Contract Lift Administrative Assistant
Coussens of Bexhill Ltd —Bexhill
- Full-time
- Microsoft Office
- Communication skills
Quick apply
4d
Customer Service & Administration Assistant
Specialist Risk Group —Shoreham by Sea
- Full-time
- Communication skills
- Life insurance
- Sick pay
12d
Presales Admin Assistant
Carden I.T Services —Brighton
- £26,500 a year
- Full-time
- IT
- Free parking
Admin Assistant - Care Home
Barchester Healthcare —Copthorne
- £15 an hour
- Front desk
- Computer skills
- Employee discount
- Referral programme
Quick apply
10d
Administration Assistant - Holy Trinity CofE Secondary School, Crawley
WSCC —Crawley
- Full-time
- Data entry
- School
- Teaching
6d
Office Administrator
Diamond Accounts —Eastbourne
- £17,671 a year
- Part-time
- Administrative experience
- Organisational skills
- IT
Quick apply
Admin Assistant (Seaford Head School)
East Sussex County Council —Seaford
- Full-time
- Microsoft Powerpoint
- School
- Teaching
Secretarial Admin Assistant - Oncology
East Sussex Healthcare NHS Trust —Eastbourne
- £25,272 a year
- Full-time
- Computer literacy
- Writing skills
- English
- Annual leave
- Employee assistance programme
9d
Office Administrator
Stubby Storage Ltd / A Burslem & Son Ltd —Royal Tunbridge Wells
- £15 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Free parking
- Sick pay
Quick apply
10d
Office Administrator (Priory School)
East Sussex County Council —Lewes
- £12,349 - £12,544 a year
- Temporary
- School
- Annual leave

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administrative assistant jobs near newhaven, esx

Veterinary Finance and Admin Assistant

Happy Tails Vets Ltd
Bexhill

Quick apply

Job details

Full-time
£28,000 - £31,000 a year

Benefits

Company pension
Employee discount

Qualifications

Accounts receivable
Microsoft Excel
Accounts payable
Accounting software
Veterinary experience
Administrative experience
Data entry
Organisational skills
Financial services
Bookkeeping
Communication skills
AAT

Full job description

Job Overview

We are a proudly independent veterinary practice based in Bexhill, East Sussex, dedicated to providing exceptional care to our community's pets. We are seeking a detail-oriented, resilient and organised Veterinary Finance and Administration Assistant to join our close-knit team. This role bridges the gap between our clinical operations and financial management. The successful candidate will be responsible for managing financial transactions, seamless billing, accurate bookkeeping, maintaining accurate records, and supporting the administrative functions of the practice, in addition to providing vital cover for our front-desk reception team during busy periods, staff holidays, or sickness. Experience with various accounting software and financial services is highly desirable, alongside excellent data entry skills and a proactive approach to work.

Duties

Managing accounts payable and receivable using accounting software
Processing invoices, payments, and expense claims efficiently and accurately
Maintaining up-to-date financial records through precise data entry
Assisting with financial reporting and reconciliation tasks
Supporting administrative functions including scheduling appointments and managing correspondence
Utilising systems or other relevant platforms for payroll or HR-related tasks
Ensuring compliance with organisational policies and procedures related to finance and administration
Providing general administrative support to the veterinary team as needed
Tracking monthly direct-debit health plans, updating memberships, and managing cancellations.
Managing end-of-day cashing up and banking.
Monitoring outstanding client accounts, communicating politely with pet owners regarding payments, and handling overdue invoices.
Administration & Reception Cover
Front Desk Cover: Providing seamless cover for the veterinary reception desk when required, welcoming clients, answering phone calls, and booking appointments.
Data Management: Accurately updating client files, pet details, and billing information in our Veterinary Practice Management System.
General Admin: Maintaining organised digital and physical files, handling incoming post/emails, and assisting the Practice Manager with general admin tasks.

Qualifications:

Proven experience with accounting software
Familiarity with financial services such as accounts payable and receivable processes
Strong data entry skills with high attention to detail
Proven experience in a finance, bookkeeping, or administrative role.
Excellent organisational skills with the ability to prioritise tasks effectively
Ability to work independently whilst also collaborating effectively within a team
Excellent numerical skills and proficiency in Microsoft Excel.
Empathetic, strong and professional written and verbal communication skills, especially when discussing fees with clients or greeting people at reception.
High attention to detail and the ability to multi-task in a busy clinic environment

Desirable:

A recognized finance or bookkeeping qualification (such as AAT).
Previous experience working within a veterinary practice

This position offers an excellent opportunity for an organised professional looking to utilise their financial expertise within a supportive veterinary environment.

How to Apply:

Please apply by sending your CV and a tailored cover letter outlining your suitability for the role.
Important Note: Applications received without a cover letter will not be accepted.

Pay: £28,000.00-£31,000.00 per year

Benefits:

Company pension
Employee discount

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in newhaven, esx

Veterinary Finance and Admin Assistant

Office Administrator (Fixed Term Maternity Cover)

Housing Office Administrator

Office Administrator

Courses Office Administrator

Part-Time Operations & Administration Assistant

Garment Tech Admin Assistant

Administration Assistant (Cavendish Education Trust - Cavendish Secondary School)

Administrator

Office Admin Assistant

Contract Lift Administrative Assistant

Customer Service & Administration Assistant

Presales Admin Assistant

Admin Assistant - Care Home

Administration Assistant - Holy Trinity CofE Secondary School, Crawley

Office Administrator

Admin Assistant (Seaford Head School)

Secretarial Admin Assistant - Oncology

Office Administrator

Office Administrator (Priory School)

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