Operations assistant Work, Jobs in Hayes (with Salaries)

Facilities & Operations Assistant
Financial Times —London
- Full-time
- Hybrid work
- Google Suite
- Administrative experience
- Organisational skills
- Annual leave
1d
E-commerce & Operations Assistant
Dooa Hair & Beauty —Perivale
- From £26,450 a year
- Overtime
- CRM software
- ERP systems
- Data entry
Quick apply
11d
Executive Assistant
The Fidaris Group —Brentford
- £26,000 - £29,000 a year
- Management
- ERP systems
- In-person
- Annual leave
Quick apply
8d
Operations Assistant
SportScientia —Slough
- £24,000 - £26,000 a year
- Full-time
- Hybrid work
Quick apply
People Operations and Office Assistant
Firstco —London
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Administrative experience
Quick apply
3d
Operations Administrative Assistant
Millennium Hotel and Resorts UK —London
- £28,000 - £32,000 a year
- Full-time
- Bar
- Hotel
- Administrative experience
- Annual leave
- Employee discount
Quick apply
Project Coordinator
Pi Group Ltd —West London
- £27,000 - £32,000 a year
- Organisational skills
- Computer skills
- In-person
Quick apply
Operations Assistant
G MASS —London
- Up to £42,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Data entry
Quick apply
10d
Golf Operations Assistant
Hainault Golf Club —Chigwell
- From £12.71 an hour
- Part-time
- Hospitality
- Management
- Customer service
Quick apply
1h
Operations Assistant
Turner & Townsend —London
- Full-time
- Bachelor's degree
- No degree
- Communication skills
Quick apply
Finance & Operations Assistant
The Henry Jackson Society —London
- £28,000 - £32,000 a year
- Full-time
- Hybrid work
- Salesforce
- Analysis skills
- QuickBooks
Quick apply
9d
Project Coordinator, Data Monitoring - Entry Level
Medpace, Inc. —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Bachelor's degree
- Annual leave
- Work from home
2d
Clinic Receptionist & Operations Coordinator
CORTEXCURE LIMITED —Kingston upon Thames
- From £22,000 a year
- Full-time
- Front desk
- In-person
- Communication skills
Quick apply
1d
Operations Assistant (Night Shift)
Tropic Skincare —Croydon
- £14 an hour
- Night shift
- Warehouse experience
- Communication skills
- Employee assistance programme
- Employee discount
Quick apply
Project Support Coordinator - Legal Services
MaxAd —London
- £32,000 - £35,000 a year
- Full-time
- Organisational skills
- Communication skills
Quick apply
10d
Personal Operations Assistant
CCHQ CONSERVATIVE CAMPAIGN HEADQUARTERS —London
- Weekend availability
- Hospitality
- Customer service
Quick apply
7d
Operations Assistant
Council on Geostrategy —London
- £28,000 a year
- Full-time
- Google Suite
- English
- Human resources
- Annual leave
- Sick pay
Quick apply
11d
Operations Assistant
Xquisite Productions Ltd —Merstham
- £26,000 - £28,000 a year
- Full-time
- Continuous improvement
- In-person
- Health & wellbeing programme
Quick apply
Projects Coordinator
Indesign Bathrooms —Richmond
- £15.00 - £17.50 an hour
- Part-time
- In-person
- Communication skills
Quick apply
3d
Project Coordinator
Impact Food Group —Woking
- Full-time
- Databases
- Communication skills
- School
- Annual leave
- Employee discount
Quick apply
6d

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Facilities & Operations Assistant

Financial Times -
London

Apply Now

Job details

Full-time
1 day ago

Benefits

Annual leave
Discounted gym membership

Qualifications

Supplier ordering
Google Suite
Purchase orders
Meeting coordination
Stakeholder collaboration
Administrative support experience
Project coordination
Internal department liaison
Administrative experience
Onboarding coordination
Purchase order creation
Procurement support
Organisational skills
Multidisciplinary collaboration
Communication skills

Full job description

About Us

The Financial Times is one of the world's leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide.

At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you're given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world.

In our warm, collaborative culture, you'll connect with a diverse community of experts who support your growth, career aspirations and wellbeing.

Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you'll discover new skills and forge a career that can take you anywhere.

Build a newsworthy career at the FT.

Our Commitment to Diversity, Equity and Inclusion

We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.

The Role

We're looking for a proactive and highly organised Facilities & Operations Assistant to support the day-to-day operations of our London Facilities team. Reporting to the Global Facilities Director, you'll play a key role in ensuring the smooth running of facilities administration, financial processes and operational coordination across the London office.

This is a varied role that combines facilities administration, supplier management, financial support and project coordination. You'll work closely with colleagues across Facilities, Finance, FT People, Health & Safety and external contractors, helping to deliver an excellent workplace experience while supporting operational efficiency.

Key Responsibilities

Provide administrative support across the London Facilities team, including Soft Services, Hard Services and Facilities Projects.
Handle the Facilities Helpdesk, coordinating with suppliers to ensure requests are completed efficiently and to agreed service levels.
Support the onboarding of new Facilities suppliers and contractors.
Handle the purchase order process, including raising POs, obtaining approvals and receipting invoices.
Produce management information, reports and analysis to support operational decision-making.
Coordinate the Facilities meeting calendar and organise team meetings, including preparing agendas and taking minutes.
Plan and coordinate Facilities team events and activities.
Support the onboarding and offboarding process for Facilities team members, including ID card requests and inductions.
Act as a key liaison with Finance, FT People, Health & Safety and other internal partners to ensure compliance with company processes.
Provide programme administration support for Facilities projects.
Maintain the Facilities intranet pages, ensuring documentation, policies and guidance remain accurate and up to date.
Provide general administrative support and assist with ad hoc operational projects as required.

Required Skills and Experience

Previous administrative experience, ideally within Facilities Management, Operations or a similar environment.
Good understanding of facilities administration and operational processes.
Experience supporting financial administration, including purchase orders and invoice processing.
Strong organisational skills with the ability to handle multiple priorities and meet deadlines.
Excellent attention to detail and a proactive approach to problem-solving.
Strong IT skills, particularly Google Workspace.
Excellent communication and partner management skills with a customer-focused approach.
Ability to work collaboratively across multiple teams and build effective working relationships.
Takes ownership, uses initiative and enjoys improving processes.
Flexible and adaptable, with the ability to respond to changing business priorities.

Desirable

IOSH Working Safely qualification.
Previous experience working within a Facilities Management function.
Experience supporting facilities or workplace projects.

What's in it for You?

Our benefits vary by location, but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community. Full details of our benefits are available here: https://aboutus.ft.com/careers/benefits.

This role is primarily office-based and requires attendance in our London office four days per week. There may be flexibility to work remotely on Fridays, subject to business needs and manager approval. We are open to considering other flexible working requests where operationally feasible.

Accessibility

We are a disability confident employer and Valuable 500 signatory.

Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements or have any questions, email [email protected] and a member of our team will be happy to help.

Further Information

At the FT, we embrace innovation and the use of technology and appreciate that individuals may use AI tools as part of their job application process. Whilst we are happy for you to use AI to assist with your application, it is essential that all information provided is authentic and accurately represents your skills, experience, and qualifications.

Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent hiring process for all.

Please beware of fraudulent job postings and offers claiming to be from the Financial Times. All legitimate opportunities will direct you to apply through the official Financial Times careers site, and the FT will never ask for financial information, payments, or referrals to third parties during the hiring process. If you have any concerns about the legitimacy of a job posting or suspect any scam activity, please contact [email protected].

Interested in the FT but don't see the right role yet? Join our Talent Community to receive exclusive updates, featured jobs, and insights into working at the FT.

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