Admin Work, Jobs in Galashiels, Scottish Borders (with Salaries)

Executive & Business Support Administrator
QME Care (Queens House Kelso Ltd) —Kelso
- £14.81 - £15.99 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Social media management
- Free parking
- Health & wellbeing programme
Quick apply
Booking Office Administrator
Unique Cottages —Melrose
- From £24,784.50 a year
- Weekend availability
- Customer service
- Free parking
Quick apply
2d
Receptionist (Part-Time)
Vermilion - The Smile Experts Ltd —Kelso
- From £22,000 a year
- Part-time
- Customer service
- English
- Administrative experience
- Employee discount
Quick apply
Companion/Personal Assistant - Gattonside - 3159
Encompass Borders —Gattonside
- £18 an hour
- Part-time
- Annual leave
Quick apply
6d
Administrator - Bank
St Philips Care Caledonia Ltd —Jedburgh
- Accounting
- IT
- Cash handling
- Paid training
- Annual leave
254946 (LF) Personal Assistant
NHS Scotland —Bonnyrigg
- £31,537 - £34,303 a year
- Call to connect
- Remote
- Organisational skills
- Communication skills
- Annual leave
2d
Business Support Administrator - Council Support (Building Standards & Planning Team)
East Lothian Council —Haddington
- £16.70 - £17.84 an hour
- Call to connect
- Microsoft Excel
- Customer service
- Microsoft Office
5d
Administrative Assistant - Creditors
Midlothian Council —Dalkeith
- £29,191 - £30,187 a year
- Call to connect
- Hybrid work
- Microsoft Word
- Microsoft Excel
- English
5d
Administrative Assistant
Universal Fibre Optics Ltd —Coldstream
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
1d
254945 (AP) Medical Secretary
NHS Scotland —Bonnyrigg
- £29,103 - £31,409 a year
- Administrative experience
- Organisational skills
- IT
2d
Administration Support Assistant
The garage conversion company —Loanhead
- £12.71 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
Quick apply
8h
Support Worker/Personal Assistant - Kelso - 3149
Encompass Borders —Kelso
- £14.05 an hour
- Part-time
- Care plans
- Communication skills
- Annual leave
Quick apply
12d
Administrator -
St Philips Care Caledonia Ltd —West Linton
- Accounting
- IT
- Cash handling
- Paid training
- Annual leave
Senior Business Support Assistant - Council Support (Infrastructure)
East Lothian Council —Tranent
- £13.95 - £14.83 an hour
- Call to connect
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
5d
Service Administrator
FMS Fire & Security Ltd —Loanhead
- Full-time
- Microsoft Office
- Organisational skills
Administrator - Development Team
Midlothian Council —Dalkeith
- £32,554 - £34,451 a year
- Call to connect
- Hybrid work
- Word processing
- Administrative experience
- IT
2h
Administrative Assistant - Peebles High School
Scottish Borders Council —Peebles
- £16.56 - £17.91 an hour
- Business
- School
11d
Tech Transfer Admin Assistant
AliveDx —Penicuik
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
6d
252245 (KA) Administrative Assistant
NHS Scotland —Lothian
- £26,696 - £28,988 a year
7d
Female* Personal Assistant JR262
Thistle Foundation —Craigmillar
- £13.45 - £13.55 an hour
- Day shift
- IT
- Leadership
- Annual leave
- Gym membership

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admin jobs near galashiels, scottish borders

Executive & Business Support Administrator

QME Care (Queens House Kelso Ltd) -
Kelso

Quick apply

Job details

Part-time
£14.81 - £15.99 an hour

Benefits

Free parking
Health & wellbeing programme
Free flu jabs
Discounted or free food
Company pension
Employee discount
On-site parking

Qualifications

Microsoft Word
Website maintenance
Microsoft Outlook
Social media management
Accounting software
Project coordination
Microsoft Office
Xero
Administrative experience
Quality assurance
SharePoint

Full job description

1. JOB IDENTIFICATION

Job Title: Executive & Business Support Administrator

Responsible to: Personnel & Administration Manager

2. ROLE PURPOSE

Part-time post - 24 hours per week - working 1 weekend in 4.

The Executive & Business Support Administrator plays a key role in supporting the Chief Executive Officer and Senior Management Team by providing high-quality executive and administrative support across the organisation.

This is a varied and proactive role that combines executive support with business administration, organisational coordination, communications, marketing, and the production of high-quality organisational publications and materials.

As a senior member of the Administration Team, the postholder will provide guidance and support to colleagues, help coordinate administrative activities, and ensure work is delivered efficiently, accurately and to a consistently high professional standard.

3. MAIN DUTIES & RESPONSIBILITIES

The information below is intended to provide an overview of the role. It is not intended to be an exhaustive statement of duties, responsibilities or terms and conditions.

Executive Support

Provide high-level administrative support to the Chief Executive Officer and Senior Leadership Team.
Organise meetings, prepare agendas, collate papers and take accurate minutes.
Monitor actions arising from meetings and ensure timely completion.
Manage confidential correspondence and documentation appropriately.

Prepare professional reports, presentations, briefing papers and other documentation to a high standard.

Business Support

Support organisational projects and service developments from planning through to implementation.
Coordinate project documentation, action plans and organisational deadlines.
Assist with business planning, service development proposals and funding applications.
Assist in preparing documentation for inspections, audits and external reviews.
Undertake research and information gathering to support organisational decision-making and continuous improvement.

Finance Administration

Process sales invoices using Xero, ensuring documentation is scanned, uploaded and accurately recorded.
Review and approve invoices prior to submission to the Finance Manager for processing.
Maintain accurate electronic records of financial documentation.

HR Administration

Provide general administrative support to the HR function.
Maintain accurate and confidential employee records and personnel files.
Assist with preparing HR documentation, correspondence and recruitment paperwork as required.

Publications & Document Development

Design and produce high-quality organisational documents including:
Policies and procedures
Staff handbooks
Induction materials
Training resources
Newsletters
Information leaflets
Annual reports
Presentations
Ensure all publications reflect organisational branding and maintain consistency.
Review existing documents to improve readability, accessibility and presentation.

Communications & Marketing

Support internal and external communications.
Produce staff communications and organisational updates.
Assist with recruitment campaigns and promotional materials.
Update website content where required.
Support social media activity in line with organisational guidance.
Coordinate publicity for organisational events and initiatives.
Create marketing materials using platforms such as Canva or similar design software.

General Administrative Duties

Provide administrative support across the organisation, including filing, record-keeping, and document management.
Assist with reception duties, telephone enquiries, and internal communications as required.
Prepare reports, spreadsheets, and correspondence for management.
Support the efficient operation of the Administration Team by assisting colleagues with general administrative tasks as required.

Team Support & Coordination

Act as a senior member of the Administration Team, providing guidance and day-to-day support to administrative colleagues.
Promote consistency in administrative processes and standards across the team.
Share knowledge and best practice to support the development of administrative colleagues.
Assist with the induction and training of new administrative staff where required.
Identify opportunities to improve administrative processes and contribute to continuous service improvement.
Escalate operational issues to the Personnel & Administration Manager where appropriate.

4. PERSON SPECIFICATION

Essential Experience

Significant experience within a senior administrative or executive support role.
Experience supporting senior managers or directors.
Experience producing professional reports and presentations.
Experience coordinating projects.
Experience organising meetings and taking minutes.
Experience managing confidential information.
Experience improving administrative processes.

Desirable Experience

Experience within health or social care.
Experience using Xero accounting software
Experience supporting governance or quality assurance processes.
Experience coordinating marketing activities.
Experience updating websites or social media.
Experience producing learning and development materials.

5. SYSTEMS AND EQUIPMENT

· Use of Microsoft Office software, including using Outlook, SharePoint, Word, Excel, for production of forms and spreadsheets for management and staff.

· Use of telephone and digital communication.

Pay: £14.81-£15.99 per hour

Benefits:

Company pension
Discounted or free food
Employee discount
Free flu jabs
Free parking
Health & wellbeing programme
On-site parking

Work Location: In person

Quick apply

Refine Your Search

admin jobs in galashiels, scottish borders

Executive & Business Support Administrator

Booking Office Administrator

Receptionist (Part-Time)

Companion/Personal Assistant - Gattonside - 3159

Administrator - Bank

254946 (LF) Personal Assistant

Business Support Administrator - Council Support (Building Standards & Planning Team)

Administrative Assistant - Creditors

Administrative Assistant

254945 (AP) Medical Secretary

Administration Support Assistant

Support Worker/Personal Assistant - Kelso - 3149

Administrator -

Senior Business Support Assistant - Council Support (Infrastructure)

Service Administrator

Administrator - Development Team

Administrative Assistant - Peebles High School

Tech Transfer Admin Assistant

252245 (KA) Administrative Assistant

Female* Personal Assistant JR262

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