Executive assistant Work, Jobs in Gatwick Airport (with Salaries)

PA and Team Admin to UK Services Director
Thales —Crawley
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
10d
Mandarin Speaking Personal Assistant in London - Experience with HNWI Family is Essential
BTCC - UK —London
- From £60,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Referral programme
Quick apply
Executive Assistant
Ambitious about Autism —Brighton
- £43,905 - £48,470 a year
- Full-time
- Hybrid work
3d
Personal Assistant to MD
Access Garage Doors Ltd —Crawley
- Part-time
- Hybrid work
- Microsoft Office
- Organisational skills
- IT
- Annual leave
- Flexible schedule
Quick apply
2d
Executive PA - 1 Year FTC
East Surrey College —Redhill
- £31,990.44 - £33,934.51 a year
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Free parking
1d
Executive Office Assistant
Southbank Centre —London
- £33,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Annual leave
- Employee discount
Executive Assistant - Math, Finance - Ukrainian/Russian speaking
AMFG —London
- Full-time
- Organisational skills
- In-person
- Communication skills
Quick apply
Executive Assistant
M Group —West Byfleet
- Microsoft Office
- Organisational skills
- Leadership
- Annual leave
- Employee assistance programme
10d
Personal Assistant to Director
Digby Developments Sussex Ltd —Poynings
- From £13 an hour
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Free parking
- Work from home
Quick apply
4d
Assistant to Executive Assistant
AJ Walter Aviation —Slinfold
- Full-time
Quick apply
Personal Assistant
GLF Schools —Banstead
- £31,137.99 - £34,429.00 a year
- Full-time
- Hybrid work
- Travel
- Organisational skills
- IT
10d
Chief of Staff £75,585 - £84,840 p.a. + benefits
Medicines and Healthcare Products Regulatory Agency —London
- £75,585 - £84,840 a year
- Full-time
- Master's degree
- Administrative experience
- Project management
- Annual leave
- Sick pay
11d
Executive Assistant to the CEO
M-Page Hiredonline —London
- £75,000 - £85,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Executive PA
North Kent College —Tonbridge
- From £28,973 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
- Free parking
- Annual leave
Quick apply
5d
Personal Assistant to UHNW Principal | Private Household | £75,000 | London
Surrey Housekeepers —Belgravia
- £75,000 - £80,000 a year
- Microsoft Excel
- Computer literacy
- English
8d
Personal Assistant/Receptionist
Purefaces —London
- £1,500 a month
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- QuickBooks
- Store discount
- Flexitime
Quick apply
Executive Assistant
Carwow —London
- Full-time
- Hybrid work
- Google Suite
- Organisational skills
- Communication skills
- Annual leave
- Referral programme
Executive Operations Coordinator (Family Home Office)
James Oakley Media —Hove
- £25 an hour
- Part-time
- Administrative experience
- Driving
- In-person
Quick apply
Operations and Executive Support Assistant
Their Future Today —Twickenham
- £10,667 - £14,933 a year
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Flexitime
Quick apply
Team Executive Assistant
The Clorox Company —Richmond
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
9d

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PA and Team Admin to UK Services Director

Thales -
Crawley

Apply Now

Job details

Part-time
10 days ago

Benefits

Cycle to work scheme
Annual leave
Company pension
Discounted gym membership
Employee assistance programme
Private medical insurance
Employee discount
Paid volunteer time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Oracle
Microsoft Outlook
Microsoft Office
Communication skills

Full job description

Location: Crawley, United Kingdom

Thales is a global technology leader with more than 83,000 employees on five continents. With over 7,500 people in the UK, operating across defence, space, aerospace, and digital security, we help build a future we can all trust. Thales supports the security and stability of our nation by providing extraordinary technology to our customers, as well as delivering social value to the UK with our products and services.

We are looking for a proactive and highly organised PA & Team Administrator to support the UK Services Director and the wider UK Services team. Acting as a trusted partner, you will play a key role in ensuring the smooth day-to-day operation of the organisation through expert diary management, travel coordination, meeting planning and administrative support.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering exceptional support at the heart of the business.

With part-time hours of 18.5 per week and flexible hybrid working arrangements, the role also offers an ideal balance for those looking to align their career with school hours, caring responsibilities, or other personal commitments without compromising on impact or development opportunities.

Location – Crawley

What You'll Be Doing

Manage a complex, multi‑time‑zone diary, anticipating needs and ensuring the Director is fully prepared for all commitments
Coordinate meetings, rooms, passes, catering, and visitor hosting, ensuring smooth execution of all engagements
Plan and book detailed travel itineraries, including multi‑attendee trips, with minimal disruption to schedules
Handle calls, emails, post, and enquiries professionally, preparing expense claims, Purchase Orders, presentations, briefing packs, minutes, and reports
Manage confidential information discreetly and approve delegated orders, invoices, and documentation
Use Oracle B1, BlueShop, and other systems to procure resources, raise Purchase Orders, and ensure timely invoice processing
Maintain stationery and support team travel and purchasing requirements
Capture minutes and actions for key team sessions and ensure follow‑up on commitments
Identify operational issues or improvement opportunities and escalate appropriately
Work independently and exercise initiative, particularly in the Director’s absence
Act as a key contact for implementing and promoting site policies and ensuring compliance with Thales Group standards
Coordinate with PA’s, Administrators, and Leadership Teams across the UK, BL, Thales Group, and GBU, supporting zone‑wide initiatives and sharing best practices
Build strong working relationships with PA communities, Site Leadership, and the Services UK Management Team, championing site policies and collaboration

What We're Looking For

Demonstrated high levels of organisation, with the ability to prioritise effectively and remain adaptable when managing multiple tasks
Demonstrated previous experience in PA and/ or Team Admin role with proven success
Acquired strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint) is essential; working knowledge of Concur, Oracle B1 and BlueShop is desirable
Proven ability to work confidently with stakeholders at all levels across the organisation
Proven business awareness with demonstrated clear, professional communication skills, both verbal and written, when engaging with internal and external stakeholders
Demonstrated discretion when handling confidential and sensitive information
Demonstrated strong decision‑making, problem‑solving, and analytical capability
Proven ability to perform well under pressure and stay resilient in a fast‑paced environment
Proven commitment to delivering high‑quality work with strong attention to detail

Why Join Thales?

Benefits include:

Performance-related bonus
Half day every Friday (typically finishing around 13:00)
28 days annual leave plus bank holidays
Option to buy additional leave
24 hours paid volunteering leave
Matched pension scheme
Life assurance
Employee Assistance Programme
Mental wellbeing support
Retail discount schemes
Gym membership discounts

Security Clearance Requirement:

Due to the nature of the work that we do at Thales, many of our roles are subject to security restrictions. This role requires Security Clearance (SC). It would be advantageous if currently held, however, if not currently held, it is a requirement that the successful applicant undergo, achieve, and maintain SC Clearance prior to commencing employment.

To be eligible for full SC, you generally need to have resided in the UK for the last 5 years. In some circumstances, a minimum of 3 years’ residence in the UK over the last 5 years may be accepted, with additional overseas checks.

Please visit the UKSV website for further guidance: https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels.

#LI-DOM

At Thales, we ensure equal opportunities, pay and working conditions for all. The benefits we offer include private medical insurance, buying or selling annual leave, cycle to work schemes, employee discounts, paid volunteering day, stocks and shares, annual bonus and much more depending on the role. Read more about our benefits here.

We are committed to creating a workplace where everyone feels valued for who they are and the unique strengths they bring. Discover more about our programmes, employee networks, wellbeing policies, and inclusive features here.

If this role isn’t quite right for you, we encourage you to join our talent community where your details will be shared with our recruitment teams for other potential opportunities. Join the Talent Community here.

Join Thales in the UK – Innovate with us and shape the future!

Apply Now

Refine Your Search

executive assistant jobs in gatwick airport

PA and Team Admin to UK Services Director

Mandarin Speaking Personal Assistant in London - Experience with HNWI Family is Essential

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