Administration executive Work, Jobs in Guildford (with Salaries)

Executive Assistant & Business Admin Support
J-Tech Systems —Coulsdon
- £28,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Work from home
Quick apply
13d
Multi-Channel E-commerce Executive
Home Touch Interiors Ltd —Guildford
- £28,000 - £32,000 a year
- Part-time
- Microsoft Excel
- Social media management
- English
- Free parking
- Employee discount
Quick apply
9d
Office and People Coordinator, Students' Union
University of Surrey —Guildford
- £33,951 a year
- Full-time
- Human resources
- Recruiting
2d
Executive Assistant
Itasca Group PLC —Farnham
- £39,000 - £45,000 a year
- Full-time
- Hybrid work
- Travel
- Organisational skills
- Free parking
Quick apply
4d
Office Coordinator
RQ Biotechnology Ltd —London
- £30,000 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Work from home
Quick apply
1d
Safety Support Coordinator
QinetiQ —Farnborough
- £42,300 - £47,000 a year
- Full-time
- In-person
- Communication skills
- Free parking
- Store discount
12d
Account Executive
REL Field Marketing —Reading
- £28,000 a year
- Full-time
- Hybrid work
- Communication skills
- Annual leave
- Employee discount
General Administrator / PA / claims investigator
Junction 7 Limited —Coulsdon
- £32,000 a year
- Part-time
- Microsoft Office
- Administrative experience
- Travel
Quick apply
E-commerce and Warehouse Assistant
Quickfit Container Accessories Ltd —Horsham
- £25,500 - £29,000 a year
- Overtime
- Inventory control
- Social media management
- Customer service
- Free parking
- Annual leave
Quick apply
2d
Charity Fundraiser - Community and Events Fundraiser
Rape and Sexual Abuse Support Centre —Guildford
- £28,000 - £32,000 a year
- Part-time
- Hybrid work
- CRM software
- Travel
- Organisational skills
- Free parking
- Annual leave
Quick apply
5d
Alternative Venues, Communications and Events Coordinator (24 mont FTC)
South East Reserve Forces' and Cadets' Association —Aldershot
- £30,740 a year
- Weekend availability
- Social media management
- Computer literacy
- Travel
- Free parking
- Health & wellbeing programme
Quick apply
6d
Executive Assistant
Africa New Energies —Weybridge
- Up to £36,000 a year
- Full-time
- Google Suite
- Customer service
- Research
Quick apply
10d
Media Executive
Space & Time —Reigate
- £26,228 - £28,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- English
- Analysis skills
- Flexible schedule
- Sick pay
Quick apply
2d
Head of Communications and Engagement
Cranleigh School —Cranleigh
- £65,000 - £75,000 a year
- Full-time
- School
Audi Corporate Account Executive
Sytner —Reading
- Hybrid work
- Administrative experience
- Employee discount
Receptionist / HR & Administration Executive
HALDIRAM HOSPITALITY UK LIMITED (Restaurant) —Southall
- From £12.71 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee discount
Quick apply
13d
Account Executive
OnLive —Woking
- £22,000 - £25,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Marketing
- Employee assistance programme
- Employee discount
Pensions Analyst (Accounts & Member Data)
UK Power Networks —Crawley
- £37,000 - £42,000 a year
- Hybrid work
- Data analysis skills
- Analysis skills
- Organisational skills
- Annual leave
- Employee assistance programme
14d
Mercedes-Benz Van Sales Executive
Rossetts Commercials Mercedes-Benz —Aldershot
- £27,131 - £55,000 a year
- Full-time
- Sales
- Customer service
- Organisational skills
- Profit sharing
- Health & wellbeing programme
Quick apply
11d
Integration Management Office (IMO) Project Support Administrator / Coordinator
Intersurgical —Wokingham
- Weekend availability
- English
- Organisational skills
- Business
Quick apply
4d

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administration executive jobs near guildford

Executive Assistant & Business Admin Support

J-Tech Systems
Coulsdon

Quick apply

Job details

Full-time
£28,000 - £36,000 a year
13 days ago

Benefits

Work from home

Qualifications

Microsoft Outlook
Operations management
GCSE
Ticket management
Administrative support experience
Process improvement
Microsoft Office Suite
Administrative and business operations experience
Handling customer enquiries
Administrative experience
QuickBooks
Organisational skills
Project management software
Customer interaction
Executive support experience
Office management

Full job description

Location: Coulsdon (4 days in the office, 1 day wfh)

Salary: £28,000–£36,000 (depending on experience)

The Company

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure.

We design, install and maintain bespoke fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes. We're improving our systems, documenting our processes and building an operations function that is proactive rather than reactive.

This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how the office operates.

The Opportunity

We're looking for an organised and proactive Office & Operations Administrator to become the hub of our day-to-day operations.

Initially, your focus will be on keeping the office running smoothly. You'll manage customer enquiries, coordinate engineers, administer jobs within our field management software and ensure nothing falls through the cracks.

Over time, there will also be opportunities to take on Executive Assistant responsibilities, supporting our Managing Director as the business continues to grow.

You'll report directly to the Managing Director and will be successful if you can create structure, keep work flowing and ensure our customers receive an excellent service.

Responsibilities

Your role will include:

Office Operations

Managing customer enquiries via telephone, email and our ticketing system
Booking jobs and scheduling engineers
Managing customer requests from key clients including property management companies
Monitoring customer portals and responding promptly to new work requests
Triaging requests to the appropriate team members
Preparing access documentation and site paperwork
Maintaining accurate customer and job records within our field management software
Following up outstanding actions and ensuring jobs continue to move forward
Regularly report operational bottlenecks and risks to the senior leadership team.

Business Administration

Supporting project administration
Assisting with documentation including RAMS and certification
Maintaining organised digital records
Helping improve office systems and processes
Identifying opportunities to make the business more efficient

Executive Support (as the role develops)

Inbox management
Diary coordination
Meeting preparation
General support for the Managing Director

The Impact You'll Have

You'll become the central point that keeps the office organised, our engineers supported and our customers informed. By bringing structure and consistency to our operations, you'll help the wider business work more efficiently and create capacity for future growth.

Requirements

Experience

We're looking for someone who has previously worked in an office administration, operations administration, service coordination or similar role.

Experience supporting a senior manager or director would be an advantage but isn't essential.

Technical Experience

Experience using field management or job management software is essential.

This could include systems such as:

Simpro
BigChange
Commusoft
Joblogic
Eworks Manager
ServiceM8
Or similar

You'll also be confident using Microsoft Outlook and Microsoft Office.

We'd Love to Hear From You If You...

Enjoy organising people and processes
Are naturally proactive rather than waiting to be asked
Can confidently manage several priorities at once
Have excellent attention to detail
Communicate professionally with customers and colleagues
Enjoy improving systems and finding better ways of working
Are comfortable working independently within a small team

We'd Particularly Value

Examples of where you've:

Coordinated engineers or field-based teams
Managed customer requests from start to finish
Improved an office process
Used field management software on a daily basis
Worked within construction, engineering, facilities management or property services

Please note: This role relies heavily on our field management software. Applications from candidates without genuine hands-on experience using this type of system are unlikely to be suitable.

Benefits

Join a growing business where your ideas will genuinely make a difference
Work closely with the Managing Director and play an important role in shaping how the office operates
Opportunity to broaden your role into Executive Assistant responsibilities over time
Hybrid working available following probation
Supportive, friendly working environment
Genuine opportunity to grow alongside the business

Job Type: Full-time

Pay: £28,000.00-£36,000.00 per year

Application question(s):

Please tell us which field management or job management software you have used (e.g. Simpro, Commusoft, BigChange, Joblogic etc.). Describe how you used it in your day-to-day role and approximately how long you used it for.

Work Location: Hybrid remote in Coulsdon CR5 2HS

Quick apply

Refine Your Search

administration executive jobs in guildford

Executive Assistant & Business Admin Support

Multi-Channel E-commerce Executive

Office and People Coordinator, Students' Union

Executive Assistant

Office Coordinator

Safety Support Coordinator

Account Executive

General Administrator / PA / claims investigator

E-commerce and Warehouse Assistant

Charity Fundraiser - Community and Events Fundraiser

Alternative Venues, Communications and Events Coordinator (24 mont FTC)

Executive Assistant

Media Executive

Head of Communications and Engagement

Audi Corporate Account Executive

Receptionist / HR & Administration Executive

Account Executive

Pensions Analyst (Accounts & Member Data)

Mercedes-Benz Van Sales Executive

Integration Management Office (IMO) Project Support Administrator / Coordinator

I want to receive the latest job alerts for administration executive in guildford

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