Support coordinator Work, Jobs in Port Glasgow, Ivc (with Salaries)

Property Services Coordinator
Host Connect Property Management Ltd —Greenock
- £30,000 - £38,000 a year
- Full-time
- CRM software
- Microsoft Outlook
- Supervising experience
Quick apply
13d
Support Coordinator
CalMac Ferries Limited —Gourock
- £31,898 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Project management
- Annual leave
9d
Technical Production Co-ordinator
Redblu Graphics & Displays Ltd —Glasgow
- £27,000 - £31,000 a year
- Full-time
- Microsoft Office
- Project management
- In-person
Quick apply
Employability Coordinator
The Lennox Partnership —Ardrossan
- £24,479 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Human resources
Quick apply
9d
Locality Manager Children & Families
Right There —Glasgow
- £40,700 - £44,436 a year
- Travel
- IT
- In-person
- Annual leave
Export and Sales Administrator
ICL Tech Ltd —Glasgow
- Full-time
- Microsoft Excel
- Sales
- Customer service
Quick apply
3d
PPM Coordinator
OCS Group —Hillington
- Monday to Friday
- Management
- Maintenance
- Microsoft Office
Quick apply
Learning and Development Advisor/Coordinator
Capita —Helensburgh
- Up to £26,000 a year
- Part-time
- Microsoft Office
- Mentoring
- In-person
Fundraising Campaigns Coordinator
Children's Hospices Across Scotland —Balloch
- £36,827 - £41,159 a year
- Full-time
- Hospice
- Marketing
- Annual leave
1d
Delivery Support Coordinator
Gamma —Glasgow
- Full-time
- Customer service
- Microsoft Office
- IT
- Annual leave
- Employee discount
Quick apply
Care Coordinator
Call-In Homecare Ltd —Clydebank
- £27,300 a year
- Full-time
- Management
- Driving
- Care plans
- Annual leave
- Employee assistance programme
Quick apply
8d
Appeals, Complaints and Conduct Coordinator
University of the West Scotland —Paisley
- £28,031 - £33,002 a year
- Full-time
- Administrative experience
- Continuous improvement
- Organisational skills
- Annual leave
- Employee assistance programme
Project Coordinator
Scottish Power —Cambuslang
- From £38,760 a year
- Customer service
- Computer literacy
- Presentation skills
- Annual leave
- Employee discount
12d
Sales Support and Research Coordinator
Sandman Hotel Group —Glasgow
- Full-time
- CRM software
- Hospitality
- Microsoft Excel
- Free parking
- Flexible schedule
Executive Relationships Coordinator
University of Strathclyde —Glasgow
- £33,002 - £36,636 a year
- Full-time
- Communication skills
12d
Team Coordinator
Real Life Options —Glasgow
- £30,277.50 a year
- Full-time
- Supervising experience
- Leadership
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
2d
HSEQ Coordinator
Gaeltec Utilities —Irvine
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Wellbeing Coordinator
Advinia Healthcare —Glasgow
- £13.45 an hour
- Full-time
- Paid training
- Referral programme
Quick apply
Delivery Support Coordinator
Pragma —Glasgow
- Customer service
- Microsoft Office
- IT
- Annual leave
- Employee discount
Handyperson
Muirshiel Centre —Port Glasgow
- £13.48 an hour
- Maintenance
- Driving
- IT
14d

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support coordinator jobs near port glasgow, ivc

Property Services Coordinator

Host Connect Property Management Ltd
Greenock

Quick apply

Job details

Full-time
£30,000 - £38,000 a year
13 days ago

Benefits

Casual dress
Employee mentoring programme
Company pension
On-site parking

Qualifications

CRM software
Driving Licence
Microsoft Outlook
Supervising experience
Project management
Organisational skills
HubSpot
AI
Leadership

Full job description

THE ROLE

CLOSING DATE: 31 JULY 2026

We're looking for a Property Services Coordinator to take ownership of the day-to-day operational running of our property portfolio. This is a hands-on, varied role that sits at the heart of our business. You'll coordinate cleaning and maintenance across our properties, supervise our remote VA team, and ensure our guests, owners, and contractors experience a seamless, professional service.

This is not a task-ticker role. We need someone who thinks critically, takes initiative, learns fast, and builds independence quickly. Once you've been shown how something is done, we expect you to own it. Our culture is simple: ask questions when you're stuck, learn from every experience, and don't come back with the same question twice.

For the right person, this role has a clear progression pathway into an Operations Manager position.

KEY RESPONSIBILITIES

Daily Operations

Review all guest communications, maintenance issues, and VA activity each morning to identify priorities for the day and week ahead

Monitor and coordinate the cleaning and changeover schedule across the portfolio, ensuring cleaners have accurate access codes, information, and instructions

Triage and coordinate maintenance issues: deciding what can wait for scheduled inspection versus what needs immediate contractor action

Monitor key box code changes and ensure updates are communicated immediately to cleaners and reflected in guest check-in messages

Review cleaner photos and WhatsApp communications to identify unreported issues before they escalate

VA Team Supervision

Provide daily task direction to the remote VA team (guest communications, bookings, admin support)

Hold regular team meetings with the VA team to review performance, set priorities, and provide feedback

Monitor VA work quality and ensure guest communications, booking processing, and calendar management meet company standards

Identify gaps in VA performance and escalate to management where needed

Financial Coordination

Verify cleaner invoices and timesheets for accuracy

Prepare cleaner payout submissions by the 25th of each month

Support owner statement preparation by the 30th of each month

Flag financial discrepancies before they reach payment stage

Property Onboarding

Coordinate new property setups: liaising with cleaners for deep cleans, coordinating furniture refreshes, and ensuring listings go live accurately and on time

Support the Director in bringing new properties into the portfolio efficiently

Listing & Calendar Management

Conduct weekly audits of property listings across Airbnb, Booking.com, and VRBO for accuracy

Ensure calendar syncs are correct between the channel manager and OTAs

Flag duplicate bookings, sync errors, or pricing anomalies immediately

Performance Monitoring

Maintain and update the maintenance tracker, ensuring all open issues are logged, followed up, and resolved within agreed timescales

Monitor operational KPIs: response times, complaint rates, late cleans, and open maintenance issues

Identify patterns and escalate recurring problems to management

Contractor & Supplier Coordination

Coordinate changeover scheduling and logistics with the cleaning and changeover team

Liaise with maintenance contractors and inspectors, ensuring work is scheduled and completed on time

Waste Management Coordination

Coordinate waste and recycling routines across the portfolio, ensuring bin collection schedules are accurate and communicated to the changeover team

Monitor that bins are emptied correctly between guest changeovers and on scheduled collection days

Flag and chase any missed collections, overflow issues, or bin-related guest complaints

Develop and maintain property-specific waste management routines and ensure all team members are briefed accordingly

Supply Coordination

Coordinate supply needs across all properties: consumables, cleaning products, bin liners, linen, toiletries, and any property-specific requirements

Monitor supply levels and coordinate reordering before stock runs low

Ensure supplies are delivered to the correct properties at the right time, liaising with the changeover team on what is needed

Think strategically about cost efficiency and standardisation of supplies across the portfolio

Owner & Guest Support

Support owner communication where required, ensuring owners are kept informed of property issues and maintenance updates

Assist with guest escalations that require operational input beyond standard VA handling

WHAT WE'RE LOOKING FOR

Essential

Strong organisational and coordination skills: able to manage multiple moving parts simultaneously without dropping the ball

Experience using Google Drive, Excel/spreadsheets, and WhatsApp in a professional setting

Experience using a channel manager or property management software (Boom, Hostaway, Guesty, or similar)

Confident communicator: written and verbal: with the ability to manage remote teams effectively

A self-starter who takes ownership of their role and doesn't wait to be told what to do

Ability to think critically and make decisions independently within agreed parameters

Full driving licence and willingness to travel across Scotland (and occasionally England) for property visits

Beneficial

Experience in short-term rental, property management, or hospitality operations

Familiarity with AI tools such as Claude or ChatGPT

Experience using project management or CRM software (ClickUp, HubSpot, or similar)

Experience using Outlook or similar email management systems

Previous supervisory or team leadership experience

WHAT WE OFFER

Salary of £30,000 – £38,000 per annum, depending on experience

Monday to Friday, 9am – 5pm, with flexibility for travel

A role with real responsibility and genuine growth potential

Clear progression pathway: for the right person, this role develops into an Operations Manager position

A fast-paced, entrepreneurial environment where your contribution is visible and valued

PROBATIONARY PERIOD

This role includes a six-month probationary period. The position is fully office-based at Host Connect HQ, Greenock.

HOW TO APPLY

Please send your CV and a short covering note explaining why you're the right person for this role to:

[email protected]

We're looking for someone who can start in late August 2026. Early applications are strongly encouraged.

Host Connect Property Management Ltd | Company No. SC847856 | Host Connect HQ, Unit 21 Lynedoch Industrial Estate, Greenock, PA15 4AX | 01475 648800

Pay: £30,000.00-£38,000.00 per year

Benefits:

Casual dress
Company pension
Employee mentoring programme
On-site parking

Application question(s):

Located within reasonable daily commuting distance of Inverclyde. Less than 1 hour.

Licence/Certification:

driving licence (required)

Work Location: In person

Quick apply

Refine Your Search

support coordinator jobs in port glasgow, ivc

Property Services Coordinator

Support Coordinator

Technical Production Co-ordinator

Employability Coordinator

Locality Manager Children & Families

Export and Sales Administrator

PPM Coordinator

Learning and Development Advisor/Coordinator

Fundraising Campaigns Coordinator

Delivery Support Coordinator

Care Coordinator

Appeals, Complaints and Conduct Coordinator

Project Coordinator

Sales Support and Research Coordinator

Executive Relationships Coordinator

Team Coordinator

HSEQ Coordinator

Wellbeing Coordinator

Delivery Support Coordinator

Handyperson

I want to receive the latest job alerts for support coordinator in port glasgow, ivc

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