Practice managers Work, Jobs in Shepherd's Bush, Gtl (with Salaries)

Operations Coordinator
Gilchrist Engineering Services —Hammersmith
- £34,000 - £40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
1d
Clinic Manager
Therapie Clinic —London
- £40,000 - £48,000 a year
- Sales
- Customer service
- Mentoring
- Paid training
- Annual leave
Clinic Manager
Teresa Tarmey Ltd —Notting Hill
- £30,000 - £40,000 a year
- Weekend availability
- Management
- Customer service
- English
- Employee discount
- Flexible schedule
Quick apply
Practice Manager
The Dental Spa —Putney
- £25,195.66 - £55,266.23 a year
- Full-time
- Management
- Customer service
- Organisational skills
Quick apply
Senior Manager, Talent Operations
Legora —London
- £225,000 - £260,000 a year
- Full-time
- Annual leave
- Life insurance
Practice Operations Manager
Francis Grove Surgery —London
- From £40,000 a year
- Full-time
- Management
- Customer service
- GP surgery experience
- Health & wellbeing programme
- Annual leave
Quick apply
Assistant Manager
Therapie Clinic —London
- £33,500 - £39,500 a year
- Customer service
- Organisational skills
- Leadership
- Paid training
- Annual leave
Practice Manager
Arona St James Solicitors —Walthamstow
- £20,000 - £30,000 a year
- Part-time
- Microsoft Office
- Administrative experience
- Business development
Quick apply
1d
Administrator/Manager
College of Cranio-Sacral Therapy (CCST) —London
- £25,000 - £45,000 a year
- Full-time
- Management
- Social media management
- Administrative experience
- Employee discount
- Sick pay
Quick apply
Practice manager
London - Harley Street Smile Clinic —London
- Full-time
- Hospitality
- Leadership
- Employee assistance programme
Quick apply
10d
Dental Practice Manager
Smile London —London
- From £45,000 a year
- Full-time
- Management
- Sales
- Driving
- Flexitime
- Employee discount
Quick apply
Practice Liaison Manager
Pharmacierge —London
- £40,000 a year
- Full-time
- Hybrid work
- CRM software
- Sales
Quick apply
Clinic Manager
Regents Park Aesthetics —London
- £55,000 a year
- Full-time
- Management
- Social media management
- Microsoft Office
- Store discount
- Work from home
Quick apply
3d
Head of Dispensary Operations
Pharmacierge —London
- From £60,000 a year
- Full-time
- Annual leave
- Employee discount
Quick apply
Clinic Manager Accelerator Team - North East London
Therapie Clinic —London
- £40,000 - £48,000 a year
- Sales
- Customer service
- Mentoring
- Paid training
- Annual leave
Senior Accountant / Practice manager
Clarkwell & Co Accountants —London
- £40,000 - £60,000 a year
- Full-time
- Analysis skills
- Supervising experience
- Accounting
Quick apply
Clinic Manager Accelerator Team - London City
Therapie Clinic —London
- £40,000 - £48,000 a year
- Sales
- Customer service
- Mentoring
- Paid training
- Annual leave
Practice Administrator
Bedford Hill Family Practice —London
- £14.50 - £15.80 an hour
- Full-time
- Management
- GP surgery experience
- Windows
- Sick pay
Quick apply
Personal Assistant to Practice Manager
Bounds Green Group Practice —London
- £30,000 - £33,696 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Annual leave
Quick apply
Dental Practice Manager
North London Dental Centre —London
- £24,420.00 - £45,785.31 a year
- Part-time
- Supervising experience
- Human resources
- Organisational skills
- Free parking
Quick apply

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Operations Coordinator

Gilchrist Engineering Services
Hammersmith

Quick apply

Job details

Permanent | Full-time
£34,000 - £40,000 a year
1 day ago

Benefits

Free parking
Casual dress
Company pension
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Facilities management
Maintenance
Project coordination
Microsoft Office
Customer relationship management
Organisational skills
Contracts
Communication skills

Full job description

Role Overview

The operations Coordinator ensures smooth planning, coordination, and delivery of client projects and reactive works from enquiry to handover. Responsibilities include managing enquiries, preparing quotations, maintaining accurate project and client records, and scheduling resources such as staff, fleet, and logistics.

Serving as a key point of contact, providing timely updates to clients, supporting Contract Managers and engineering teams, managing communications, and maintaining strong stakeholder relationships. The coordinator also supports with improvements to operational processes, driving efficiency and project delivery quality.

This role will be based between our offices at Charing Cross & Hammersmith Hospital, with the occasional attendance to our head office in Ickenham.

Key Responsibilities

Scheduling & Job Management

Ø Set up new projects in the business system and ensure all client and project details are accurately recorded.

Ø Allocate project jobs and coordinate schedules, resources, engineers, and fleet to ensure timely delivery.

Ø Manage logistics, including fleet planning, travel, accommodation, and equipment requirements.

Ø Liaise with clients to clarify job requirements and provide clear, timely updates throughout the project.

Ø Assign contract, remedial, and emergency works to engineers and subcontractors via business systems and ensure job details and materials are prepared.

Ø Maintain regular communication with engineers and Contract Managers to ensure labour and schedules are planned effectively.

Ø Maintain effective subcontractor and supplier relationships

Ø Support Contract Managers and multidisciplinary engineering teams, including gas, welding, and plumbing specialists.

Ø Maintain accurate internal records to support smooth project tracking and handovers.

Ø Proactively manage the Planned Maintenance programme to ensure all works are completed on schedule.

Communication & Account Management

Ø Serve as the primary point of contact for contract-related and client enquiries, building and maintaining strong professional relationships.

Ø Provide timely, accurate, and clear information to both internal and external stakeholders to support effective service delivery and client satisfaction.

Ø Maintain a comprehensive understanding of each contract and client account, offering accurate overviews and actioning requests promptly and proactively.

Ø Ensure all written communication is of a high standard, reflecting the professionalism of the company.

Ø Take ownership of enquires via the Operations email and telephone ensuring that they are dealt with promptly and escalations are referred to the leadership team as and when required.

Contract Administration

Ø Ensure all contract-related documentation are accurately filed and maintained in accordance with the company’s electronic filing procedures.

Ø Complete PQQs and update client or compliance portals as required.

Ø Prepare, proofread, and issue job reports, while maintaining up-to-date WIP records for all our clients.

Ø Support the onboarding of new clients, ensuring each stage is completed in full compliance with company procedures.

Ø Accurately record and maintain client information within relevant business systems.

Ø Prepare and request client invoices promptly upon completion of works, in line with company invoicing procedures.

Compliance & Risk Management

Ø Ensure all jobs are supported with the required RAMS prior to works commencing.

Ø Verify that internal labour and subcontractors hold the necessary qualifications, certifications, and competencies to carry out assigned works.

Ø Maintain and update the employee skills matrix to include storing of training certificates and are filed correctly and that expiring certifications are identified and renewed as required.

Ø Take the lead with organising and booking training requirements.

Ø Escalate any compliance concerns or instances of non-compliance to the leadership team promptly.

Ø Provide support with company fleet administration, including coordination of MOTs, servicing, and accurate record keeping.

Tracking & Reporting

Ø Maintain an accurate and centralised contract database in line with internal filing procedures.

Ø Monitor key contract dates - such as PPM and remedial visits—using internal systems to ensure all planned activities are completed on schedule.

Ø Produce regular reports on contract status, performance metrics, and renewal timelines to support informed decision-making.

Ø Ensure all job reports are proofread, include high-quality photos, and are issued to clients in a timely manner.

Ø Manage engineer timesheets, ensuring accuracy and weekly submission to payroll.

Process and System Management and Improvement

Ø Continuously review existing processes to identify opportunities for increased efficiency, effectiveness, and reduced contract cycle times.

Ø Recommend and support the implementation of process enhancements to strengthen business operations across functions.

Ø Identify opportunities for system improvements and work with the leadership team to optimise workflows and drive business performance.

Ø Actively contribute ideas through HMS’ ‘open door’ policy to support new processes, business direction, and ongoing improvements.

Quotations

Ø Prepare and produce accurate client quotations for required works, ensuring all figures, scope, and details are complete.

Ø Gather and verify relevant information for each quotation, collaborating with Contract Managers or subcontractors to confirm scope, timings, and requirements.

Ø Ensure all quotations are logged and maintained in the business system throughout the process.

Ø Follow up with clients via phone and email in line with company processes to support timely approvals and decision-making.

Ø Review and check quotations to ensure accuracy, compliance with company standards, and completion of the internal approval process.

Ø Process all quotations within established company timeframes, maintaining clear records to support reporting and client communication.

Essential Skills & Experience

Ø Minimum of 2 years’ experience in contract coordination, contract administration, project coordination, or a similar role.

Ø Experience in client management, scheduling, and resource planning.

Ø Strong organisational skills with exceptional attention to detail and the ability to manage multiple priorities and deadlines.

Ø Excellent written and verbal communication skills with clients, internal teams, and remote colleagues.

Ø Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM or project/contract management systems.

Ø Ability to maintain accurate records and support smooth project handovers.

Ø Proactive problem-solving skills with a process improvement mindset.

Ø Collaborative team player capable of working independently.

Ø General understanding of the M&E industry, commercial maintenance, and engineering practices.

Ø Knowledge of facilities management operations and day-to-day functions.

Ø Basic financial administration skills, including invoicing.

Pay: £34,000.00-£40,000.00 per year

Benefits:

Casual dress
Company pension
Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

practice managers jobs in shepherd's bush, gtl

Operations Coordinator

Clinic Manager

Clinic Manager

Practice Manager

Senior Manager, Talent Operations

Practice Operations Manager

Assistant Manager

Practice Manager

Administrator/Manager

Practice manager

Dental Practice Manager

Practice Liaison Manager

Clinic Manager

Head of Dispensary Operations

Clinic Manager Accelerator Team - North East London

Senior Accountant / Practice manager

Clinic Manager Accelerator Team - London City

Practice Administrator

Personal Assistant to Practice Manager

Dental Practice Manager

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