Office secretary Work, Jobs in Southampton (with Salaries)

Admin Assistant – Marine
Lester Aldridge —Southampton
- Part-time
- Microsoft Outlook
- Administrative experience
- Organisational skills
3d
Office Administrator
Winterbothams Limited —Southampton
- £16 - £18 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
Quick apply
Office and Accounts Administrator
Northwood (Southampton) Limited —Southampton
- £13 - £14 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
6h
Administration Secretary
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Southampton
- £25,760 - £27,476 a year
- Part-time
- Microsoft Office
- IT
- Communication skills
Secretary to the Board of Trustees
Citizens Advice —Southampton
- £7,200 - £11,200 a year
- Hybrid work
- Organisational skills
- Communication skills
9d
Office Administrator - Client Facing (Full or Part-time)
Kelvion Holding GmbH —Fareham
- Part-time
- Microsoft Excel
- Administrative experience
- Communication skills
Quick apply
3d
Admin Assistant - Bank - Care Home
Barchester Healthcare —Eastleigh
- £14.80 an hour
- Part-time
- Computer skills
- Annual leave
Quick apply
Administrative Assistant
Education Jobs South —Lymington
- Part-time
- IT
- School
3h
Medical Administrative Assistant
Independent Practice Management Ltd —Eastleigh
- £24,784.50 a year
- Full-time
- Microsoft Office
- Administrative experience
- Patient care
Quick apply
6d
Admin Assistant (19 Hours Per Week)
Education Jobs South —Winchester
- School
Office Administrator
Cara Glass Ltd —Salisbury
- £25,400 - £29,400 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Free parking
- Flexible schedule
Quick apply
1d
Admin Assistant/Court Usher
BCP Council —Bournemouth
- £27,694 a year
1d
Company Secretary Assistant
TC-Group —Eastleigh
- £28,000 - £35,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Driving
- Communication skills
- Free parking
- Annual leave
Quick apply
Office Administrator
The Warmer Group Ltd —Wimborne
- £25,000 - £27,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Free parking
Quick apply
Student Ambassador Administrative Assistant
University of Portsmouth —Portsmouth
- £15,569 - £26,707 a year
- Part-time
- Hybrid work
- Administrative experience
- University
- Mentoring
- Employee discount
Administrative Assistant with responsibility for Health and
Education Jobs South —Brockenhurst
- School
1d
Senior Administrative Assistant
Hampshire County Council —Southampton
- £25,186 - £26,244 a year
- Call to connect
- Microsoft Outlook
- Administrative experience
- IT
- Annual leave
- Employee assistance programme
Business Administrator - Isle of Wight
Ministry of Justice —Newport
- £20,001 - £40,000 a year
- Full-time
- Hybrid work
- English
- Presentation skills
- Annual leave
10d
Admin Assistant / Website Support Assistant
OvenKing —Bournemouth
- £28,000 - £35,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Computer literacy
Quick apply
Administrative Assistant
Hampshire County Council —Gosport
- £24,796 - £25,128 a year
- Customer service
- IT
- Annual leave
- Employee assistance programme
11d

I want to receive the latest job alerts for office secretary in southampton

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office secretary jobs near southampton

Admin Assistant – Marine

Lester Aldridge -
Southampton

Apply Now

Job details

Part-time
3 days ago

Benefits

Company pension

Qualifications

Microsoft Outlook
Administrative experience
Organisational skills
IT
Communication skills
Time management

Full job description

We’re looking for a proactive and organised Administrative Assistant to join our Marine team in Southampton.
This is an excellent opportunity for someone with strong administrative and organisational skills to play a key role in supporting a busy legal team, ensuring matters run smoothly while delivering an exceptional service to both clients and colleagues.

About the Role

As an Administrative Assistant, you'll provide comprehensive support to the Marine team, helping fee earners manage their workloads efficiently and ensuring compliance requirements are met. You'll be involved in a variety of administrative, client-facing, and organisational tasks, making this a varied and rewarding role within a specialist legal team.

This is a part-time position, working 22.5 hours per week (Monday to Friday, 9.30am–2.30pm), based in our Southampton office.

Your Responsibilities Will Include:
- Providing administrative support to fee earners across the Marine team.
- Opening new files and ensuring compliance requirements are completed in line with firm procedures.
- Maintaining compliance records and monitoring file management requirements.
- Conducting conflict searches, ID checks, and liaising with the Compliance team where required.
- Handling telephone calls, taking accurate messages, and assisting with client and third-party enquiries.
- Monitoring inboxes and voicemail messages during fee earner absences.
- Assisting with billing processes and liaising with the Finance team as required.
- Organising meetings, booking meeting rooms, and arranging refreshments.
- Managing travel and accommodation bookings.
- Supporting fee earners with diary management and expense submissions.
- Assisting with business development activities, including event preparation and attendance where required.
- Monitoring files for closure and archiving in accordance with firm procedures.
- Developing knowledge of firm systems and processes through ongoing training and development.

What We’re Looking For:
- Previous administrative, PA, or team support experience, ideally within a professional services environment.
- Excellent organisational and time management skills.
- Strong communication and client service skills.
- Ability to work independently, use initiative, and manage competing priorities.
- High levels of accuracy and attention to detail.
- A proactive and solutions-focused approach.
- Strong IT skills, including Outlook, Word, Excel, and database or case management systems.
- Professionalism, discretion, and the ability to handle confidential information appropriately.
- A positive attitude and willingness to support colleagues and contribute to team success.

What We Offer:
- Competitive salary and benefits package.
- 22 days’ holiday (pro rata) plus bank holidays.
- Pension scheme and life assurance (3x annual salary).
- Access to flexible benefits.
- A supportive and collaborative working environment.
- Opportunities for training and professional development.
- The chance to work within a highly regarded specialist legal team.

Working Pattern:
This role is based in our Southampton office and is offered on a part-time basis, working 22.5 hours per week, Monday to Friday, 9.30am–2.30pm, with flexibility to support the needs of the team where required.

If you're an organised, conscientious, and personable administrator looking for a varied role within a professional and supportive environment, we'd love to hear from you.

Apply for this job

Share this job

Location

Southampton

Department

Marine

Job Title

Admin Assistant - Marine

City

Southampton

Country

United Kingdom

Apply Now

Refine Your Search

office secretary jobs in southampton

Admin Assistant – Marine

Office Administrator

Office and Accounts Administrator

Administration Secretary

Secretary to the Board of Trustees

Office Administrator - Client Facing (Full or Part-time)

Admin Assistant - Bank - Care Home

Administrative Assistant

Medical Administrative Assistant

Admin Assistant (19 Hours Per Week)

Office Administrator

Admin Assistant/Court Usher

Company Secretary Assistant

Office Administrator

Student Ambassador Administrative Assistant

Administrative Assistant with responsibility for Health and

Senior Administrative Assistant

Business Administrator - Isle of Wight

Admin Assistant / Website Support Assistant

Administrative Assistant

I want to receive the latest job alerts for office secretary in southampton

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected