Medical records coordinator Work, Jobs in Sutton (with Salaries)

Ward Clerk- Part time
Epsom and St Helier University Hospitals NHS Trust —Carshalton
- £30,630 - £32,346 a year
- Part-time
- Computer literacy
- Databases
- Administrative experience
15h
Delivery Office Coordinator
REAL Digital International —Croydon
- Full-time
- ERP systems
- Continuous improvement
- In-person
- Life insurance
Quick apply
7d
MBBS Assessment Coordinator
University College London —London
- £43,981 - £52,586 a year
- Full-time
- Management
- Databases
- Administrative experience
- Annual leave
- Employee assistance programme
12d
Patient Care Coordinator
London Womens Clinic —London
- £28,000 - £33,000 a year
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health & wellbeing programme
- Annual leave
Quick apply
Referral Coordinator
The Modality Partnership – Mid Sussex Division —Crawley Down
- £13 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Quick apply
4d
Service Coordinator
Mitsubishi Electric —Rainham
- From £33,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Accounting
- Free parking
- Annual leave
Quick apply
14h
Patient Pathway Coordinator - Urology
Epsom and St Helier University Hospitals NHS Trust —Epsom
- £33,262 - £36,027 a year
- Full-time
- Writing skills
- Administrative experience
- Computer skills
5d
SEND Admissions and Placement Coordinator
Octavia House Schools —London
- Up to £40,000 a year
- Full-time
- In-person
- School
Quick apply
People Coordinator (UK)
CHAOS Industries —London
- £50,000 - £70,000 a year
- Hybrid work
- Microsoft Outlook
- Recruiting
- Communication skills
- Relocation assistance
Quick apply
10h
Wedding and Events Coordinator
Meridian Grand —London
- £29,000 - £34,000 a year
- Part-time
- In-person
- School
- Free parking
- Annual leave
Quick apply
8d
Care Co-ordinator
Slade Green Medical Centre —Erith
- From £19,000 a year
- Part-time
- Microsoft Office
- Case management
- Organisational skills
- Health & wellbeing programme
Quick apply
20h
Medical Secretary/Administrator
OCL Vision —London
- £30,500 - £31,500 a year
- Full-time
- English
- Microsoft Office
- Organisational skills
- Employee discount
- Sick pay
Quick apply
1d
People & Talent Coordinator
Koto —London
- £35,000 - £45,000 a year
- Full-time
- Hybrid work
- Research
- Human resources
- Recruiting
- Health & wellbeing programme
- Annual leave
Quick apply
11d
Patient Concierge Coordinator
Fortius —London
- Full-time
- Hospitality
- Hotel
- Continuous improvement
Quick apply
4d
People Coordinator
Pret A Manger —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Computer literacy
- Annual leave
- Employee discount
1d
Screening Coordinator
Cardiac Risk in the Young —Leatherhead
- £26,440 a year
- Full-time
- Microsoft Outlook
- English
- Data entry
- Free parking
- Health & wellbeing programme
Quick apply
13d
Patient Coordinator
Imperial College Health Centre —South Kensington
- £14.15 - £15.15 an hour
- Full-time
- Word processing
- Computer literacy
- Organisational skills
- Sick pay
Quick apply
14d
Consultant Support Coordinator
One Heart Clinic —London
- Up to £35,000 a year
- Full-time
- Databases
- In-person
- Phone etiquette
- Annual leave
- Employee discount
Quick apply
6d
Customs Warehouse Coordinator
Callaway —Chessington
- £30,000 - £33,000 a year
- Full-time
- Hybrid work
- Warehouse experience
- Employee assistance programme
- Employee discount
Partner Onboarding Coordinator
ELMOgroup —Horsham
- £32,000 - £34,000 a year
- Hybrid work
- Project management
- AI
- Negotiation
- Employee assistance programme
- Employee discount

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Ward Clerk- Part time

Epsom and St Helier University Hospitals NHS Trust -
Carshalton

Apply Now

Job details

Permanent | Part-time
£30,630 - £32,346 a year
15 hours ago

Qualifications

Integration of care pathways
Inbound customer enquiry call handling
Clinical record keeping
Computer literacy
Spreadsheets
GCSE
Administrative support experience
Patient service
Databases
Administrative experience
Numeracy
Computer skills
NVQ
Clerical experience
Patient record updating
Medical terminology
Communication skills

Full job description

Band 3

Main area

Administrative and Clerical

Grade

Band 3

Contract

Permanent: Two 10-hour shifts OR two 7-hour shifts and one 6-hour shift

Hours

Part time - 20 hours per week (Weekends and bank holidays)

Job ref

343-8054478-B3-PT-P-E-A

Site

St. Helier

Town

Carshalton

Salary

£30,630 - £32,346 Pa incl HCAS Outer pro rata

Salary period

Yearly

Closing

18/08/2026 23:59

At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values.

Job overview

The post holder will provide high quality patient care through dedicated administrative and clerical support to medical and midwifery staff at ward level as part of a multi-disciplinary team.

The post holder will be the point of contact for all administrative and clerical issues relating to patients’ pathway of care, tracking and supporting them from admission to treatment &/or discharge, ensuring the best use of resources.

The post holder will ensure high levels of patient care by being an accessible, customer focused and knowledgeable point of contact. Ward Clerks will display sensitivity and tact when dealing with patients and relatives, prioritising tasks with discretion to organise a varied and changing daily workload.

Main duties of the job

To work as part of a clinical team ensuring that patients are admitted efficiently and th at investigative treatments, diagnostic procedures and operations take place within national guidelines and in accordance with the trust policy.
Provide general reception duties for patients. Be aware of the needs and concerns of patients and provide a friendly, efficient and courteous service to patients, relatives and visitors, providing them with advice and information as appropriate.
To accurately record patient activity on iClip, Badgernet and keep all relevant clinical systems and ward diaries up to date, as a permanent record of ward admissions.
Facilitate discharge processes, including distributing correspondence and liaising with relatives, carers and other involved agencies as agreed with the Ward Manager and/or Discharge Coordinator(s) to ensure integrated approach to patient care.
Monitor and request stationery in line with local procedures. To order equipment as necessary with a valid SBS/NHS supply login
Contribute to quality and cost improvement to improve services.
Promptly answer telephone enquiries, taking and relaying messages in a polite and helpful manner, taking action as appropriate.
To undertake additional administrative tasks and responsibilities as required.
Ensure security and safety is maintained at all times by monitoring visitors and relatives in and out of the ward environment

Working for our organisation

St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).

After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.

Detailed job description and main responsibilities

Thank you for your interest in this role. Please see attached job description for the main duties and person specification.

Person specification

Qualifications

Essential criteria

Literate and numerate to GCSE/Functional skills Level 2 or equivalent

Desirable criteria

NVQ level 2 in business Administration or Customer Care or equivalent
ECDL or equivalent

Experience

Essential criteria

Experience of administration work

Desirable criteria

Experience of working in a maternity setting
Experience of face-to-face customer contact

Knowledge and Skills

Essential criteria

Excellent communication & interpersonal skills
Willingness to develop new skills with additional training
Knowledge of NHS service provision including the pathway of care
Knowledge of databases, spreadsheets e.g. PAS, Excel or similar applications
Ability to recognise when to escalate issues/complaints

Desirable criteria

Understanding of medical terminology
Knowledge of healthcare administrative systems and processes
Experience using the maternity/ICLIP Badgernet IT system

Your recruitment team
The NHS South West London Recruitment Hub is your dedicated recruitment team, here to support you at every stage of the process. If you have a query, please contact us:
E: [email protected]

Your application
Please ensure your supporting statement clearly reflects the job description and person specification, as shortlisting will be based on these criteria.

Please refer to the latest UKVI guidance and ensure you have the appropriate right to work before applying for this role.

Use of Artificial Intelligence
We kindly ask that you avoid using AI tools to draft your application. We value authentic, individual responses that reflect your own experience and communication style.

References
Please provide a minimum of 3 years’ employment and/or education history, including professional email addresses (not personal accounts such as Hotmail or Gmail). If you cannot provide these, please inform the interview panel to avoid delays in pre-employment checks.

Closing date
To help us manage recruitment efficiently, some vacancies may close early once we have received a sufficient number of applications.

Shortlisting
If you are successfully shortlisted, you will be contacted by email or SMS from the South West London Recruitment Hub. Please check your registered TRAC email regularly.

Application feedback
If you do not hear from us within four weeks of the closing date, please assume your application has not been successful on this occasion.

Safeguarding and DBS Checks
We are committed to safeguarding children and vulnerable adults. For roles with direct access to these groups, an Enhanced Disclosure and Barring Service (DBS) check will be required. All staff are expected to understand and uphold their safeguarding responsibilities as part of their role.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may have an application cap, so please apply promptly to avoid disappointment. Ensure your supporting statement clearly shows how you meet the job specifications.

Apply Now

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Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Knowledge and Skills

Essential criteria

Desirable criteria

Employer certification / accreditation badges

Applicant requirements

Application numbers