Administrative coordinator Work, Jobs in Westminster, Gtl (with Salaries)

Patient Coordinator/Receptionist
IVI London —London
- £30,784 a year
- Full-time
- Customer service
- Word processing
- In-person
Quick apply
6d
Admin Support / Operations Coordinator (Online Pharmacy)SW19
Smartway Pharmaceuticals Ltd —London
- £24,420 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
1d
Office Coordinator
Campions —London
- £26,500 - £29,000 a year
- Full-time
- Microsoft Office
- Employee assistance programme
Quick apply
Admin Coordinator
Reliance Facilities Management —London
- £25,000 - £29,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Part-Time Bookkeeper & Administrative Office Coordinator
Synergy Global Management Ltd —London
- £12,064 - £12,480 a year
- Part-time
- Microsoft Excel
- Microsoft Office
- In-person
Quick apply
13d
Front of House & Office Coordinator
Saturn Fintech Ltd —London
- £30,000 - £35,000 a year
- Full-time
- Hospitality
- Customer service
- Travel
- Annual leave
- Gym membership
Quick apply
8d
Administrative & Compliance Coordinator
huddart street was and fold —London
- £12.71 - £14.80 an hour
- Full-time
- Administrative experience
- Bachelor's degree
- Organisational skills
- Free parking
Quick apply
2d
Office Coordinator
The Carlyle Group —London
Sales & Admin Coordinator
Santoro Ltd —London
- £25,000 - £28,000 a year
- Microsoft Outlook
- Sales
- Customer service
- Employee discount
Quick apply
10d
FM Admin Coordinator
Reliance Facilities Management —London
- £25,000 - £29,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Patient Coordinator/Receptionist (Maternity Cover ending on April 2027 )
IVI London —London
- £30,784 a year
- Full-time
- Customer service
- Word processing
- In-person
Quick apply
6d
2nd Line Team Coordinator
Xact Placements Limited —London
- £40,000 a year
6d
Admin Coordinator FM
Reliance Facilities Management —London
- £25,000 - £29,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Facilities and Administration Coordinator
The Salvation Army —London
- £39,376 a year
- Full-time
- Data analysis skills
- IT
- Leadership
9d
Office Coordinator - Lettings Marylebone
Campions —London
- £26,500 - £27,500 a year
- Monday to Friday
- Microsoft Office
- Employee assistance programme
Quick apply
1d
Medical Secretary Patient Co-Ordinator
OCL Vision —London
- £30,500 - £31,500 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Health & wellbeing programme
- Employee discount
Quick apply
13d
Finance Admin Coordinator
Dow Jones —London
- Part-time
- Microsoft Word
- Google Suite
- Microsoft Excel
- Annual leave
- Employee discount
Sales Data Admin Coordinator
DELICE DE FRANCE LIMITED —Southall
- £26,000 a year
6h
Office Manager / HR Coordinator
AltoVita —London
- Day shift
- Remote
- APIs
- Gym membership
Quick apply
13d
Full-Time Junior Office & E-commerce Coordinator for a retail showroom In Kensington
Bio Fires (Gel Fireplaces Ltd) —Kensington and Chelsea
- £26,500 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
7d

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Patient Coordinator/Receptionist

IVI London
London

Quick apply

Job details

Permanent | Full-time
£30,784 a year
6 days ago

Qualifications

French
Customer service
Word processing
Time management
Office experience

Full job description

The Patient Coordinator/Receptionist is responsible for supporting new patients through their treatment journey, from enquiries to initial consultation and through to treatment completion.

They are the service and care provider for each new patient. They are accountable for championing the delivery of the core values of IVI RMA delivering service excellence, achieving targets and KPIs and positive management of the entire patient journey.

As a key first point of contact, you will ensure every interaction is welcoming, professional and aligned with our high standards of care. You'll play an important role in supporting the patient journey and assisting the clinical teams, while maintaining effective communication across the wider multidisciplinary group.

Key Responsibilities

Develop a strong understanding of the clinic’s services to support sensitive and accurate communication with patients.
Welcome all patients, visitors, and contractors to the clinic, ensuring a warm, professional, and reassuring experience.
Provide treatment quotations and clear explanations of associated costs, ensuring patients understand their options and feel confident in their next steps.
Support patients throughout their journey — from first enquiry to follow-up — helping them feel informed, supported, and cared for at every stage.
Manage visitor check-in, issue passes, and maintain accurate records in line with safety and security procedures.
Keep reception and waiting areas clean, well-presented, and fully stocked — creating a calm and comfortable environment.
Provide up-to-date and accurate information in person and by phone to patients, prospective patients, and healthcare professionals. Escalate clinical queries where appropriate.
Process payments and, where needed, follow up on outstanding balances in line with clinic policy.
Assist the wider team with administrative tasks such as producing letters, reports, and posters.
Update patient case notes and electronic records with care and accuracy, safeguarding confidentiality at all times.
Maintain the integrity of the clinic's patient database — checking details, producing labels, and correcting records where necessary.
Manage appointment changes when requested by patients or staff, ensuring schedules are updated correctly.
Support the team during patient-facing events such as open evenings.
Open and distribute daily post in a timely and secure manner.
Maintain focus and attention to detail while working with sensitive data, even under pressure.
Take accountability for your own performance and personal development, including appraisals and goal setting.
Complete all mandatory training and ensure records (e.g. fire safety, workstation assessment) are kept up to date.
Uphold patient confidentiality in accordance with HFEA regulations, GDPR, and clinic policies.
Follow all data security protocols, including the safe handling of sensitive information and access to systems.

Knowledge & Experience

Experience delivering high-quality customer service in a front-of-house or client-facing role
Skilled in using word processing and office software
Able to manage a varied workload independently and with good time management
Experience in a healthcare or clinical environment (desirable)

Skills

Excellent interpersonal and customer service skills
Strong organisational and problem-solving ability
Comfortable working in a fast-paced, team-based environment
Calm and professional when dealing with sensitive or challenging situations
Confident using IT systems, data entry, and patient record management
Fluent in spoken and written French (desirable)
Able to prioritise tasks and work independently without supervision

Personal Attributes

Professional and approachable at all times
Clear, confident communicator with good attention to detail
Discreet, respectful and trustworthy with confidential information
Adaptable, proactive and open to change
Positive and collaborative mindset

Job Types: Full-time, Permanent

Pay: £30,784.00 per year

Ability to commute/relocate:

London W1G: reliably commute or plan to relocate before starting work (required)

Application question(s):

What is your current notice period?
Are you happy travelling to Wimpole Street in London?

Work authorisation:

United Kingdom (required)

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in westminster, gtl

Patient Coordinator/Receptionist

Admin Support / Operations Coordinator (Online Pharmacy)SW19

Office Coordinator

Admin Coordinator

Part-Time Bookkeeper & Administrative Office Coordinator

Front of House & Office Coordinator

Administrative & Compliance Coordinator

Office Coordinator

Sales & Admin Coordinator

FM Admin Coordinator

Patient Coordinator/Receptionist (Maternity Cover ending on April 2027 )

2nd Line Team Coordinator

Admin Coordinator FM

Facilities and Administration Coordinator

Office Coordinator - Lettings Marylebone

Medical Secretary Patient Co-Ordinator

Finance Admin Coordinator

Sales Data Admin Coordinator

Office Manager / HR Coordinator

Full-Time Junior Office & E-commerce Coordinator for a retail showroom In Kensington

I want to receive the latest job alerts for administrative coordinator in westminster, gtl

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