Administration Work, Jobs in Westhill, Abd (with Salaries)

Receptionist/Administrator
CS Facilities Management —Westhill and District
- £13.45 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
Quick apply
1d
Office Administrator
AGM Construction Aberdeen Ltd —Aberdeen
- £13.50 - £14.50 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- In-person
Quick apply
1d
Property Administrator
Fentons Property Ltd —Aberdeen
- From £12.71 an hour
- Part-time
- Hybrid work
- CRM software
- English
- Travel
- Sick pay
Quick apply
14d
Bookkeeper / Accounts Administrator - Part Time
ELECTRO-TEK (SCOTLAND) LTD —Aberdeen
- £14 - £16 an hour
- Part-time
- Computer literacy
- Computer skills
- In-person
- Free parking
Quick apply
Subsea Administrator
Rotech Group —Aberdeen
- £26,000 - £30,000 a year
- Full-time
- Writing skills
- Microsoft Office
- Administrative experience
- Free parking
- Annual leave
Quick apply
Operations Administrator
ELECTRO-TEK (SCOTLAND) LTD —Aberdeen
- From £14 an hour
- Full-time
- Computer literacy
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
Practice Administrator
William Wilson Wealth Management Ltd —Aberdeen
- £25,000 - £27,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Profit sharing
Quick apply
Night Auditor/Receptionist
Holiday Inn Aberdeen West —Westhill
- £12.71 - £13.10 an hour
- Full-time
- Hotel
- Organisational skills
- Front desk
- Free parking
Quick apply
Business Support Administrator
Ashtead Technology —Kintore
- Full-time
- Organisational skills
- Communication skills
Quick apply
13d
Receptionist
Hilton Aberdeen TECA —Aberdeen
- Part-time
- Bar
- Hotel
- Front desk
- Employee assistance programme
- Employee discount
Quick apply
Commercial Administrator
Graham + Sibbald —Aberdeen
- Part-time
- Microsoft Office
- Data entry
- Typing
- Annual leave
Quick apply
12d
Care Navigator/Receptionist (Part Time)
Elmbank Group Practice —Aberdeen
- £13.10 an hour
- Part-time
- English
- Organisational skills
- Front desk
Quick apply
Office & Database Administrator
Fulkrum —Aberdeen
- Full-time
- Hybrid work
- Research
- Microsoft Office
- Administrative experience
- Referral programme
Quick apply
13d
Occupational Health Administrator
Wood —Aberdeen
- Full-time
- Hybrid work
- Microsoft Outlook
- Communication skills
- Annual leave
- Life insurance
School Support Assistant (School Office Based) - Middleton Park School
Aberdeen City Council —Aberdeen
- £13.96 - £14.27 an hour
- Administrative experience
- School
Hotel Receptionist
Holiday Inn Aberdeen West —Westhill
- £12.71 an hour
- Full-time
- Hotel
- Front desk
- In-person
- Free parking
- Health & wellbeing programme
Quick apply
14d
Operations Administrator
SUEZ —Aberdeen
- £27,126.40 a year
- Full-time
- Databases
- Administrative experience
Office Manager and Project Co-ordinator
Ultra Electronics —Aberdeen
- Part-time
- Hybrid work
- Inventory control
- ERP systems
- Microsoft Office
1d
Patient Administrator
Circle Health Group —Aberdeen
- £24,947 a year
- Weekend availability
- Hospital
- Computer literacy
- Administrative experience
- Employee discount
- Life insurance
8d
Project Administrator
Safelift Offshore Ltd - Kemnay —Kemnay
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
5d

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Receptionist/Administrator

CS Facilities Management
Westhill and District

Quick apply

Job details

Part-time
£13.45 an hour
1 day ago

Benefits

Annual leave

Qualifications

Microsoft Powerpoint
Supplier ordering
Microsoft Word
Purchase orders
Microsoft Outlook
Inbound customer enquiry call handling
CAFM software
Facilities management
Administrative support experience
Microsoft Office Suite
Administrative experience
Purchase order creation
Procurement support
Front desk
Cleaning
Purchasing
Risk assessment
Budgeting
Communication skills
Time management

Full job description

Job Summary

To provide a professional front of house reception service whilst supporting the Facilities Management team with administrative, operational, and compliance related activities. The role is responsible for ensuring visitors, colleagues, and contractors experience a safe, efficient, and welcoming workplace environment.

This role is a job share and the days of work will be on a rota basis, as detailed below. The working hours are 08:00 to 16:30 with 1/2 hour for lunch:

Week 1: Wednesday, Thursday and Friday
Week 2: Thursday and Friday

The incumbent should also be available to provide cover for the other receptionist during their annual leave, with the dates agreed in advance by both receptionists.

Ideal Candidate

Essential

Previous experience in a reception, administrative, or facilities support role.
Excellent customer service and communication skills.
Strong organisational and time management abilities.
Good attention to detail and accuracy.
Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
Ability to manage multiple priorities in a busy environment.
Professional and approachable manner.

Desirable

Experience working within Facilities Management or Office Services.
Knowledge of Health & Safety regulations and compliance requirements.
Experience using CAFM, helpdesk, or facilities management systems.
Understanding of contractor management processes.
IOSH Working Safely or equivalent qualification.

Principle Responsibilities

Reception & Front of House

Act as the first point of contact for visitors, contractors, and employees.
Welcome visitors and manage the sign in/sign out process.
Maintain visitor records and issue access passes as required.
Manage incoming calls, emails, and enquiries professionally and efficiently.
Coordinate meeting room bookings and ensure rooms are prepared for use.
Handle incoming and outgoing mail, courier services, and deliveries.
Ensure reception and communal areas are clean, tidy, and presentable at all times.

Facilities Administration

Provide administrative support to the Facilities Manager and FM team.
Raise purchase orders, process invoices, and maintain supplier records.
Assist with budgeting, expenditure tracking, and reporting activities.
Coordinate planned preventative maintenance schedules and service visits.
Monitor and manage facilities helpdesk requests, ensuring timely resolution.
Support contractor management activities, including scheduling and documentation.

Health, Safety & Compliance

Support workplace inspections, audits, and risk assessments.
Monitor contractor inductions, permits, insurance certificates, and accreditation records.
Assist with emergency preparedness arrangements, including fire evacuations and drills.
Ensure visitor and contractor procedures are followed.

Workplace & Employee Support

Support office moves, workstation setups, and workplace changes.
Coordinate office supplies, stationery, and workplace consumables.
Liaise with service providers, including cleaning, security, catering, and maintenance contractors.
Respond to workplace queries and escalate issues where necessary.
Assist in promoting workplace standards and employee wellbeing initiatives.

Closing date for applications will be Wednesday 2 September 2026. We are looking for the successful candidate to start as soon as possible, subject to the completion of the relevant pre-employment checks and notice period.

Pay: £13.45 per hour

Work Location: In person

Quick apply

Refine Your Search

administration jobs in westhill, abd

Receptionist/Administrator

Office Administrator

Property Administrator

Bookkeeper / Accounts Administrator - Part Time

Subsea Administrator

Operations Administrator

Practice Administrator

Night Auditor/Receptionist

Business Support Administrator

Receptionist

Commercial Administrator

Care Navigator/Receptionist (Part Time)

Office & Database Administrator

Occupational Health Administrator

School Support Assistant (School Office Based) - Middleton Park School

Hotel Receptionist

Operations Administrator

Office Manager and Project Co-ordinator

Patient Administrator

Project Administrator

I want to receive the latest job alerts for administration in westhill, abd

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