Administration Work, Jobs in Southampton (with Salaries)

School Administrator/Receptionist
Zero Corp —Southampton
- £16.73 - £18.00 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Medical Records Administrator
Spire Healthcare —Southampton
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Free parking
- Annual leave
Receptionist
Spire Healthcare —Southampton
- Weekend availability
- Microsoft Outlook
- Customer service
- Communication skills
- Free parking
- Annual leave
Admin Assistant & Receptionist
Inspire Neurocare —Southampton
- £16,459.26 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance programme
1h
Receptionist - Southampton
Rapport —Southampton
- £31,000 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- IT
- Free parking
- Employee assistance programme
Admin Officer
No Limits —Southampton
- From £25,947.47 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health & wellbeing programme
- Annual leave
Quick apply
5d
Office Experience & Leadership Support Coordinator
Benifex —Southampton
- £29,000 - £39,000 a year
- Microsoft Office
- Organisational skills
- Front desk
- Employee assistance programme
Service Receptionist
Adams Morey —Southampton
- £29,500 - £30,000 a year
- Monday to Friday
- Customer service
- Front desk
- Communication skills
- Free parking
- Employee assistance programme
Quick apply
6d
Office Administrator – Allocations Team
Jacqueline Webb & Co —Salisbury
- From £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
13d
Service Advisor/Administrator
Adams Morey —Southampton
- £28,080 a year
- Full-time
- Customer service
- Administrative experience
- Free parking
- Employee assistance programme
Quick apply
Team Administrator
Hampshire and Isle of Wight Healthcare NHS Foundation Trust —Totton
- £25,760 - £27,476 a year
- Full-time
- Typing
9d
Office Administrator
Security & Vetting Solutions Ltd —Winchester
- £27,000 - £27,750 a year
- Full-time
- Microsoft Outlook
- Organisational skills
- IT
- Free parking
Quick apply
4h
Office Administrator
Alliott Wingham Limited —Fareham
- From £13 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health & wellbeing programme
- Sick pay
Quick apply
13d
Office Manager
Signs Express Southampton —Southampton
- From £30,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Human resources
- In-person
Quick apply
5h
Sales & Systems Administrator
Owtons Butchers —Southampton
- £28,000 - £32,000 a year
- Full-time
- Microsoft Excel
- Customer service
- ERP systems
- Employee discount
Quick apply
9d
Personal Assistant
B&Q —Eastleigh
- From £35,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Travel
- Annual leave
- Employee assistance programme
8d
Office Administrator
Pure Human Resources —Southampton
- Up to £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Free parking
- Annual leave
7d
Repairs Administration Officer
FarehamBC —Fareham
- £28,142 - £31,537 a year
- Full-time
- Communication skills
14d
Accounts Assistant/Office Coordinator
Jacqueline Webb & Co —Salisbury
- £26,000 - £30,000 a year
- Full-time
- No experience needed
- Organisational skills
- In-person
Quick apply
9d
Logistics Administrator
Dawson Forte —Southampton
- £26,000 - £27,000 a year
- Full-time
- Administrative experience
- In-person
- Communication skills
- Free parking
Quick apply

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School Administrator/Receptionist

Zero Corp
Southampton

Quick apply

Job details

Temporary | Permanent | Part-time | Temp to perm | Full-time
£16.73 - £18.00 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Organisational skills
Front desk
Communication skills
Time management

Full job description

School Administrator / Receptionist

Reports to: School Business Manager / Headteacher

Location: Southampton

Purpose of the Role

To provide an efficient, professional, and welcoming reception and administrative service to the school. The postholder will be the first point of contact for pupils, parents, visitors, contractors, and external agencies, ensuring that all enquiries are handled courteously and efficiently while providing comprehensive administrative support to the wider school team.

Key Responsibilities

Reception Duties

Welcome visitors, parents, pupils, and contractors in a professional and friendly manner.
Operate the school's reception area and maintain a positive first impression of the school.
Answer and direct incoming telephone calls and respond to email enquiries promptly.
Manage the signing-in and signing-out procedures for visitors and contractors in line with safeguarding requirements.
Receive and distribute deliveries, post, and parcels.

Administrative Support

Provide general administrative support to the Headteacher, School Business Manager, and teaching staff.
Maintain accurate pupil records and update school databases.
Prepare letters, reports, newsletters, forms, and other documentation.
Photocopy, scan, file, and archive documents as required.
Order and monitor office supplies and stationery.
Assist with maintaining school calendars, appointments, and meeting arrangements.
Support the administration of admissions and pupil enrolment processes.

Attendance and Pupil Records

Record daily attendance and follow up on unexplained absences in accordance with school procedures.
Maintain accurate attendance records using the school's management information system.
Liaise with parents regarding attendance and punctuality where appropriate.

Communication

Act as a point of contact for parents, carers, staff, governors, and external agencies.
Respond to enquiries professionally or refer them to the appropriate member of staff.
Maintain confidentiality at all times.

Safeguarding and Compliance

Adhere to all safeguarding and child protection policies and procedures.
Ensure visitor safeguarding procedures are followed.
Maintain confidentiality in accordance with GDPR and school policies.
Comply with all Health and Safety policies and procedures.

General Duties

Support school events, parents' evenings, and other activities where required.
Assist with administrative projects as directed by the School Business Manager or Headteacher.
Undertake any other duties appropriate to the grade of the post.

Person SpecificationEssential

Previous experience in an administrative or receptionist role.
Excellent communication and interpersonal skills.
Strong organisational and time management skills.
Good working knowledge of Microsoft Office (Word, Excel, Outlook).
Ability to work independently and as part of a team.
Excellent attention to detail.
Professional, approachable, and customer-focused manner.
Ability to maintain confidentiality and handle sensitive information appropriately.

Desirable

Previous experience working within a school or educational environment.
Experience using a school Management Information System (e.g. Arbor, SIMS, Bromcom).
Knowledge of school safeguarding procedures.

General Responsibilities

Promote and safeguard the welfare of all children and young people.
Support the school's values, policies, and procedures.
Comply with Equality, Diversity, and Inclusion policies.
Participate in relevant training and professional development.
Carry out any other reasonable duties commensurate with the level of the post.

This job description may be reviewed and amended from time to time to meet the changing needs of the school.

MUST HAVE ENHANCED DBS!!

Pay: £16.73-£18.00 per hour

Application question(s):

When are you available to start?
Do you have an enhanced DBS?

Experience:

school Admin: 1 year (required)
school receptionist: 1 year (required)
SIMS/Bromcom: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administration jobs in southampton

School Administrator/Receptionist

Medical Records Administrator

Receptionist

Admin Assistant & Receptionist

Receptionist - Southampton

Admin Officer

Office Experience & Leadership Support Coordinator

Service Receptionist

Office Administrator – Allocations Team

Service Advisor/Administrator

Team Administrator

Office Administrator

Office Administrator

Office Manager

Sales & Systems Administrator

Personal Assistant

Office Administrator

Repairs Administration Officer

Accounts Assistant/Office Coordinator

Logistics Administrator

I want to receive the latest job alerts for administration in southampton

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