Site coordinator Work, Jobs in West End, Gtl (with Salaries)

Office Coordinator
RQ Biotechnology Ltd —London
- £30,000 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Work from home
Quick apply
4d
Facilities Coordinator
Rapport —London
- £36,358 a year
- Full-time
- Guest services
- Communication skills
- Employee assistance programme
1d
Survey & Documentation Supervisor
Prolec Electrical Services Ltd —London
- £230 - £280 a day
- Temporary
- AutoCAD
- Microsoft Excel
- Management
Quick apply
11d
Operations Cost Coordinator
Pioneer Site Services Ltd —London
- £30,000 - £40,000 a year
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
Exams & Certifications Coordinator
QA Limited —London
- Temporary
- Microsoft Word
- Annual leave
- Employee assistance programme
12d
Events Coordinator (Entry Level)
BP Consultancy Group Limited —London
- £14 - £16 an hour
- Full-time
- Customer service
- In-person
- Communication skills
- Free parking
- Health & wellbeing programme
Quick apply
18h
Studio Coordinator
Aloe Studios London —London
- £30,000 - £35,000 a year
- Part-time
- Computer literacy
- Laboratory experience
- English
Quick apply
11d
Facilities & Travel Coordinator
Air Charter Service —Surbiton
- £35,000 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Annual leave
- Gym membership
Quick apply
Administration Coordinator
University College London Hospitals NHS Foundation Trust —London
- £34,186 - £37,389 a year
- Part-time
- Management
- Communication skills
10h
Workplace Coordinator
Apleona —London
- £30,000 - £35,000 a year
- Monday to Friday
- Microsoft Word
- Customer service
- Supervising experience
- Annual leave
- Employee discount
4d
Office Coordinator - London
Zuno Tech Group —London
- Continuous improvement
- Organisational skills
- Leadership
- Annual leave
5d
Clinical Trials Coordinator
University College London —London
- £43,981 a year
- Full-time
- Hybrid work
12d
Bookings Coordinator
Fortius —London
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Administrative experience
Quick apply
6d
Data Coordinator (London, Entry-Level)
Medpace, Inc. —London
- Full-time
- Microsoft Word
- English
- Bachelor's degree
- Annual leave
- Work from home
eClinical Coordinator (London, Entry Level)
Medpace, Inc. —London
- Full-time
- Microsoft Word
- Software troubleshooting
- English
- Annual leave
- Work from home
Office Coordinator
Playtech —London
- Full-time
- Microsoft Outlook
- Administrative experience
- Front desk
Quick apply
Corporate Reception & Office Coordinator
Hitachi —London
- Full-time
- Microsoft Office
- Organisational skills
- Front desk
- Employee assistance programme
- Life insurance
11d
Project Coordinator
Pi Group Ltd —West London
- £27,000 - £32,000 a year
- Organisational skills
- Computer skills
- In-person
Quick apply
PROJECTS COORDINATOR
Illusion Design and Construct —London
- From £42,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Research
- Health & wellbeing programme
- Sick pay
Quick apply
4d
Bank Administrators
Great Ormond Street Hospital for Children —London
- £13.38 - £19.99 an hour
- Weekends only
- Microsoft Word
- Microsoft Outlook
- Hospital
9h

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Office Coordinator

RQ Biotechnology Ltd
London

Quick apply

Job details

Full-time
£30,000 - £40,000 a year
4 days ago

Benefits

Company pension
Work from home
Company events
Private medical insurance

Qualifications

Microsoft Powerpoint
Microsoft Word
Contract management
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Expense management
Stakeholder liaison
Facilities management
Incident Reporting
Administrative support experience
Internal department liaison
Microsoft Office Suite
Administrative experience
Continuous improvement
Organisational skills
Contracts
Event planning assistance
Risk assessment
Multidisciplinary collaboration
Executive support experience
Events management
Office management
Cross-functional collaboration
Communication skills
Contract administration
Cross-functional communication

Full job description

About us

RQ Biotechnology Ltd is a UK-based virology company whose mission is to discover and develop long-acting monoclonal antibodies (LAAbs) against seasonal influenza with the goal of providing immediate, powerful and long-lasting protection against the risk of severe viral disease. We have recently initiated pre-clinical development of our product candidate and are advancing research on a next generation product pipeline in parallel.

About the role

The Office Coordinator plays a central role in ensuring the smooth day-to-day operation of RQ Bio by providing operational, administrative and organisational support across the business. Reporting to the Corporate Services Manager, the role is responsible for coordinating a broad range of business operations, including office administration, facilities, meetings and events, travel, logistics and cross-functional operational activities, while also providing support to the leadership team.

Working closely with the leadership team, laboratory staff, external suppliers and other stakeholders, the Office Coordinator helps ensure that business operations are delivered efficiently, professionally and in line with company policies. The role requires excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, collaborative biotechnology environment. A proactive and solutions-focused approach is essential, together with a commitment to continuously improving processes and supporting the effective operation of the business.

Role profile

Support the day-to-day management of the office and laboratory facilities by coordinating maintenance, engineer and contractor visits, liaising with Facilities and ensuring operational issues are resolved promptly and effectively.
Assist with visitor management, ensuring guests are welcomed professionally and meeting arrangementsare coordinated effectively.
Provide proactive administrative support to the leadership team by managing and coordinating diaries asrequired, arranging domestic and international travel, preparing presentations, reports and meetingmaterials, and ensuring the efficient delivery of day-to-day leadership activities.
Manage leadership team expenses, ensuring timely and accurate preparation and submission of expenseclaims.
Provide administrative support for contract management activities, including maintaining contractmanagement systems, coordinating agreement execution, supporting supplier onboarding, managingdocumentation and tracking contract renewals.
Provide administrative support to the wider team, including organising meetings, booking travel, coordinating conference registrations and supporting other business activities as required.
Coordinate meeting room bookings and virtual meetings, ensuring facilities, technology and meeting materials are prepared in advance.
Organise domestic and international shipments and other logistics services on behalf of the laboratory team, liaising with external providers as required.
Ensure the effective implementation and continuous improvement of the Company's Health & Safety practices, maintaining compliance with statutory requirements, coordinating risk assessments, training, and incident reporting.
Support company events, workshops and off-site meetings, including venue bookings, catering and logistics.
Undertake additional administrative, operational and project support activities as required to support the efficient running of the business.
Maintain accurate administrative records and documentation, ensuring confidentiality and compliance with company policies.
Identify opportunities to improve administrative processes and contribute to the continuous development of efficient office operations.
Foster a collaborative and positive working environment through effective communication and support across all functions.

Essential skills and experience

At least three years of previous experience in an Executive Assistant, Personal Assistant, Team Assistant or Office Coordinator role, ideally within biotechnology, pharmaceuticals, healthcare or another fast-paced professional environment.
Proven experience managing complex diaries and coordinating domestic and international travel.
Experience managing expenses and supporting senior leadership teams.
Excellent organisational skills with the ability to prioritise competing demands and work independently.
Strong attention to detail and a high level of accuracy.
Excellent written and verbal communication skills with the ability to build effective working relationships across all levels of the organisation.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
A proactive, flexible and collaborative approach with a willingness to support a broad range of business activities.
Ability to handle confidential information with discretion and professionalism.

Desirable skills and experience

Previous experience within a biotechnology, pharmaceutical or scientific organisation.
Experience coordinating international travel, including visa applications.
Experience supporting laboratory or scientific teams.
Familiarity with expense management and travel booking systems.
Experience organising company events and external meetings.

Working arrangements and benefits

This is an office-based role requiring four days per week on site at our West London office and laboratories,with the opportunity to work from home one day per week, subject to business requirements.
Occasional travel and after-hours work may be required, particularly when working with internationalpartners.
We offer a competitive salary, commensurate with qualifications and experience, and a benefits packageincluding pension and health insurance.
Candidates must have the right to work in the UK, or eligibility to obtain it.

Pay: £30,000.00-£40,000.00 per year

Benefits:

Company pension
Private medical insurance

Work Location: Hybrid remote in London W12 7RZ

Quick apply

Refine Your Search

site coordinator jobs in west end, gtl

Office Coordinator

Facilities Coordinator

Survey & Documentation Supervisor

Operations Cost Coordinator

Exams & Certifications Coordinator

Events Coordinator (Entry Level)

Studio Coordinator

Facilities & Travel Coordinator

Administration Coordinator

Workplace Coordinator

Office Coordinator - London

Clinical Trials Coordinator

Bookings Coordinator

Data Coordinator (London, Entry-Level)

eClinical Coordinator (London, Entry Level)

Office Coordinator

Corporate Reception & Office Coordinator

Project Coordinator

PROJECTS COORDINATOR

Bank Administrators

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