Appointment coordinator Work, Jobs in New Milton, Ham (with Salaries)

Admin Assistant & Clinic Coordinator
Limitless Physiotherapy & Performance —Christchurch
- £25,500 - £26,500 a year
- Part-time
- Leadership
- Office experience
Quick apply
7d
Operations Coordinator
Glow Green Ltd —Bournemouth
- Up to £35,000 a year
- Overtime
- Customer service
- In-person
- Communication skills
- Annual leave
- Referral programme
Quick apply
8d
Office Administrator
The Warmer Group Ltd —Wimborne
- £25,000 - £27,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Free parking
Quick apply
Tenancy Coordinator
Spencers —Lymington
- £28,000 - £32,000 a year
- Full-time
- Administrative experience
- Travel
- Data entry
- Free parking
Quick apply
1d
Executive Assistant to the Managing Director (Freelance / Contractor)
Perfect Support Services Limited —Fareham
- £25 an hour
- Part-time
- Remote
- Microsoft Word
- CRM software
- Microsoft Excel
- Work from home
Quick apply
8d
Senior RCA Coordinator
Innovus —New Milton
- £28,000 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Organisational skills
Quick apply
2d
Business Administrator -Part-time (18.5 hrs) Isle of Wight
Ministry of Justice —Newport
- £20,001 - £40,000 a year
- Part-time
- Hybrid work
- English
- Presentation skills
- Annual leave
8d
Medical HR Administrator
University Hospital Southampton NHS Foundation Trust —Southampton
- £25,760 - £27,476 a year
- Part-time
- Microsoft Office
- Administrative experience
- Human resources
7d
Service Coordinator / Administrator
Workshop Recruitment —Fareham
- £29,100 a year
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Customer service
- Annual leave
- Life insurance
9d
Business Administrator - Isle of Wight
Ministry of Justice —Newport
- £20,001 - £40,000 a year
- Full-time
- Hybrid work
- English
- Presentation skills
- Annual leave
8d
Booking Coordinator
Salisbury NHS Foundation Trust —Salisbury
- £25,760 - £27,476 a year
- Full-time
- Customer service
- IT
- Annual leave
- Employee discount
9d
Fleet Co-ordinator
Medina Foodservice —Newport
- £31,000 a year
- Overtime
- IT
- Communication skills
- Annual leave
- Employee discount
6d
Coordinator - Operations Support
SNG (Sovereign Network Group) —Blandford Forum
- £25,936 - £30,000 a year
- Full-time
- Customer service
- Maintenance
7d
Chiropractic Assistant/Client Experience Receptionist
Life Balance Chiropractic —Poole
- £13.06 an hour
- Overtime
- Google Suite
- No experience needed
- English
- Life insurance
Quick apply
HR Coordinator
Protect Line LTD —Bournemouth
- £30,000 a year
- Full-time
- Human resources
- Communication skills
- Annual leave
- Employee discount
Quick apply
Operations Coordinator
Mid Hampshire Healthcare Limited —Winchester
- £14.23 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
Care Coordinator
Bournemouth East Collaborative PCN —Bournemouth
- £13.24 an hour
- Part-time
- Microsoft Excel
- English
- Microsoft Office
- Free parking
- Health & wellbeing programme
Quick apply
6d
Office and Showroom Coordinator
Drapes and Blinds Bournemouth LTD —Bournemouth
- £25,480 a year
- Full-time
- Microsoft Outlook
- Customer service
- Administrative experience
- Free parking
Quick apply
Care Co-ordinator
Poole Town Surgery —Poole
- £12.71 an hour
- Part-time
- Administrative experience
- Front desk
- IT
- Annual leave
Quick apply
18h
Metering Data Coordinator
Utilita Energy Limited —Valley Park
- £27,976 a year
- Full-time
- Communication skills
- Annual leave
- Employee assistance programme

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appointment coordinator jobs near new milton, ham

Admin Assistant & Clinic Coordinator

Limitless Physiotherapy & Performance
Christchurch

Quick apply

Job details

Part-time | Full-time
£25,500 - £26,500 a year
7 days ago

Benefits

Company pension

Qualifications

GCSE
Database management
Leadership
Office experience

Full job description

Senior Admin Assistant & Clinic Coordinator

New Milton & Mudeford, Christchurch | 32-40 Hours Per Week

ABOUT LIMITLESS

At Limitless Physiotherapy & Performance & Limitless Health Hub, we help people move better, feel better and perform better.

Across our physiotherapy clinics, we support people through injury recovery, long-term health improvement and performance enhancement, all with our expert Physio-led and guided approach.

We are ambitious, growing and committed to delivering an exceptional client experience at every stage of the journey.

As we continue to grow across New Milton and Christchurch, we are looking for an outstanding Client Success & Clinic Coordinator to become a key member of our team.

WHY THIS ROLE EXISTS

Limitless is entering an exciting phase of growth.

As our client base, team and services continue to expand, we are committed to ensuring every client receives an exceptional experience whilst enabling our clinicians and leadership team to focus on delivering outstanding care and driving future growth.

This role sits at the heart of the business and is responsible for helping create exceptional client experiences whilst supporting operational excellence and sustainable growth.

You will often be the first person our clients speak to and the person responsible for ensuring their experience is seamless, welcoming and professional from first enquiry through to long-term success.

THE ROLE

This is not a traditional administration role.

You will play a key role in:

Client Experience
Client Retention
Referral Generation
Review Generation
Clinic Utilisation
Membership Support
Operational Excellence

This role directly impacts how people feel about Limitless and plays a vital role in helping our team deliver outstanding results.

WHAT SUCCESS LOOKS LIKE

Within 12 months you will:

Be trusted to independently manage the day-to-day client experience across both sites
Become the operational heartbeat of the business
Support strong client retention and referral rates
Help maintain healthy clinician utilisation
Generate consistent 5-star reviews
Ensure every client receives a world-class experience
Enable the leadership team to focus on growth, strategy and service development
Become a trusted and valued member of the wider team

YOU MIGHT BE PERFECT FOR THIS ROLE IF...

You genuinely enjoy helping people
You love talking to people and building relationships
You are highly organised
You notice details others miss
You take ownership and solve problems
You enjoy creating order and structure
You remain calm under pressure
You enjoy being busy and productive
You take pride in delivering exceptional service
You want to grow with an ambitious business

MAIN RESPONSIBILITIES

Client Communication

Answer incoming calls
Respond to emails
Support WhatsApp communications
Respond to new enquiries
Book appointments and assessments
Manage waiting lists
Support trial bookings

Diary Management

Manage reschedules
Manage cancellations
Optimise clinician diaries
Support utilisation targets
Identify white space opportunities
Support follow-up booking processes

Client Success & Retention

Welcome new clients
Support onboarding journeys
Follow up low attendance clients
Send review requests
Support referral initiatives
Collect NPS feedback
Support trialist journeys
Support retention initiatives

Membership Support

Membership administration
Freeze requests
Payment support
General member support
Trial management

Reporting & Administration

Standard invoicing
Insurance invoicing
Reporting support
Data entry
KPI reporting preparation
Database management

Facilities & Standards

Daily site checks
Stock management
Consumables ordering
Clinic presentation
Gym presentation
Maintaining exceptional standards

KEY PERFORMANCE INDICATORS

Client Experience

NPS maintained above target
Positive client feedback
Consistent review generation
Excellent client satisfaction

Responsiveness

Calls answered promptly
Emails responded to within agreed timescales
New enquiries contacted quickly

Retention

Low attendance actions completed
Follow-up processes completed
Trialist support completed
Retention actions completed

Administration

Invoices processed accurately
Membership requests completed on time
Reporting completed accurately

Operational Standards

Facilities maintained
Stock levels maintained
Compliance tasks completed

WHAT WE LOOK FOR

We hire primarily for attitude, character and potential.

The ideal candidate will demonstrate:

Warmth

Build rapport naturally and genuinely care about people.

Ownership

Take responsibility and solve problems proactively.

Organisation

Manage multiple priorities effectively.

Communication

Communicate clearly, confidently and professionally.

Attention to Detail

Notice small things before they become big problems.

Coachability

Enjoy learning and implementing feedback.

Initiative

Look for ways to improve systems and client experience.

Energy

Bring positivity and enthusiasm to the team.

Technology Confidence

Comfortable learning and using software systems.

Cultural Alignment

Passionate about helping people and improving lives.

DESIRABLE EXPERIENCE

Experience in any of the following areas would be advantageous:

Customer Service
Hospitality
Healthcare
Reception
Events
Retail
Fitness Industry
Client Success Roles

Experience is helpful but not essential.

We are far more interested in finding the right person than the perfect CV.

HOURS & LOCATION

This role will support both of our locations:

New Milton
Mudeford, Christchurch

We are open to applications from candidates seeking between 28 and 40 hours per week.

The successful candidate will work across both sites, with the exact working pattern agreed based on business requirements and individual circumstances.

SALARY

£25,500-26,500 Full-Time Equivalent

Salary will be adjusted on a pro-rata basis where applicable.

GROWTH OPPORTUNITY

This role offers significant opportunity for personal and professional development.

As Limitless continues to grow, there will be opportunities to take on additional responsibilities and develop within the business.

We are looking for someone who wants to grow with us over the coming years.

APPLICATION PROCESS

Please submit:

1. CV (Maximum 2 Pages)

2. A 1–2 Minute Video sent via email or to our phone 07984869249

Please answer in the video.

Why would you be a great fit for this role?
What does exceptional customer service mean to you?
Tell us about a time you went above and beyond for somebody.

Applications without a video submission will not be considered. The video can be submitted to us via email or you can request a mobile number to send this too via whatsapp.

Expected start date: August / September 2026 (flexible for the right candidate).

Recruitment Process

Applications open: Wednesday 3rd June 2026

Application deadline: Friday 26th June 2026

We will begin reviewing applications following the closing date.

Candidates shortlisted for the next stage of the recruitment process will be contacted from this date onwards.

Due to the anticipated volume of applications, we may not be able to respond individually to every applicant.

Thank you for your interest in joining the Limitless team.

Pay: £25,500.00-£26,500.00 per year

Benefits:

Company pension

Application question(s):

Have you sent us/are you going to send us a 1-2 minute video explaining why you think you're a great fit for the role?

Work Location: In person

Quick apply

Refine Your Search

appointment coordinator jobs in new milton, ham

Admin Assistant & Clinic Coordinator

Operations Coordinator

Office Administrator

Tenancy Coordinator

Executive Assistant to the Managing Director (Freelance / Contractor)

Senior RCA Coordinator

Business Administrator -Part-time (18.5 hrs) Isle of Wight

Medical HR Administrator

Service Coordinator / Administrator

Business Administrator - Isle of Wight

Booking Coordinator

Fleet Co-ordinator

Coordinator - Operations Support

Chiropractic Assistant/Client Experience Receptionist

HR Coordinator

Operations Coordinator

Care Coordinator

Office and Showroom Coordinator

Care Co-ordinator

Metering Data Coordinator

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