Administrative assistant Work, Jobs in Scothern, Lin (with Salaries)

Admin Assistant
North Hykeham Town Council —Lincoln
- £25,583 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Sick pay
Quick apply
6d
Office Administrator
KL Property Maintenance Ltd —Lincoln
- From £12.71 an hour
- Full-time
- Computer literacy
- Maintenance
- Microsoft Office
- Free parking
Quick apply
Office Administrator & Sales Coordinator
CS Paving & Surfacing —Lincoln
- £13 - £14 an hour
- Full-time
- Sales
- Customer service
- Computer skills
Quick apply
Administrator
PracticePlusGroup —North Hykeham
- £24,804 a year
- Data entry
- IT
- Communication skills
Office Assistant
ASC Metals —North Hykeham
- From £16,640 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
Quick apply
13d
Administrative Assistant
Pinnacle Safety Group Limited —Newark-on-Trent
- £23,000 - £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Accounting
Quick apply
5d
Admin Assistant
Pilgrim's Europe —Sleaford
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
Administrator
Compass-uk.org —Grimsby
- £25,878 - £27,755 a year
- Overtime
- Social media management
- Customer service
- Travel
- Employee assistance programme
- Sick pay
Office Administration Assistant
PAUL RIDDEL SKIPS LTD —Horncastle
- £12.71 - £13.50 an hour
- Overtime
- Microsoft Word
- Microsoft Outlook
- Computer skills
- Free parking
- Flexible schedule
Quick apply
Inzpire - Office Management Administrator (Maternity Cover)
QinetiQ —Lincoln
- Full-time
- Microsoft Word
- Microsoft Excel
- Organisational skills
- Annual leave
Office Junior/Administrator
PLYTEK SERVICES —Tuxford
- From £24,420 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Administrator
Powell Packaging Limited —Scunthorpe
- £26,436.80 a year
- Full-time
- Administrative experience
- Data entry
- Organisational skills
- Free parking
Quick apply
Administrator
Achieve Together —Scunthorpe
- £13.90 an hour
- Part-time
- Annual leave
- Employee discount
Stock Office Assistant
QK ColdStores (Marston) Ltd —Grantham
- £13.63 an hour
- Full-time
- Customer service
- Analysis skills
- Organisational skills
- Free parking
Quick apply
11d
Customer Service & Office Administrator
DCR Electrical Ltd —Newark-on-Trent
- From £22,568 a year
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
13d

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Admin Assistant

North Hykeham Town Council
Lincoln

Quick apply

Job details

Permanent | Full-time
£25,583 a year
6 days ago

Benefits

Free parking
Company pension
Sick pay
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Sales
Procurement
GCSE
Accounting software
Microsoft Office
Administrative experience
Numeracy
Accounting
Organisational skills
Purchasing
Communication skills
AAT
Time management

Full job description

Job Summary
Are you organised, approachable and ready to play a key role in supporting your local community? North Hykeham Town Council is seeking a proactive and reliable Admin Assistant to join our friendly team. You’ll be part of a small but dedicated team committed to making a real difference in the community of North Hykeham.

About the Role

The Admin Assistant is responsible for providing administrative and financial support to the Clerks and Services Team, including responsibility for day-to-day purchasing and sales ledger, procurement processes, and general reception and administrative duties. The postholder will ensure compliance with current UK legislation, the Council’s Financial Regulations, and internal and external audit standards. The role will also carry out a wide variety of administrative tasks relating to procurement, the maintenance of buildings, assets and Service Team operations on a day-to-day basis across all sites owned, managed or maintained by North Hykeham Town Council.

Key Responsibilities:

Financial Administration

Maintain accurate purchasing and sales ledgers using Council-approved accounting software, ensure that all financial data is entered promptly and correctly into the financial software system.
Record financial transactions, including invoices, payments, and receipts
Issue invoices on behalf of the Council and assist the Deputy Clerk to follow up on any outstanding payments.
Liaise with suppliers and service providers to resolve invoice or payment issues.

Procurement Support

Process requests for orders, issuing purchase orders, invoices, and requesting payments in accordance with Council procedures.
Process supplier invoices, ensuring correct coding and authorisation prior to payment.
Maintain stock levels with regards to PPE equipment, staff uniform, and general consumables, as required by the Services Team. To order materials as required by the Services Team, subject to approval by the Services Team Manager and the Deputy Clerk, in accordance with the council’s Purchase Requisition procedures.
Administer procurement procedures, ensuring value for money and compliance with Council regulations.
Ensure compliance with the relevant legislation, including any associated statutory guidance.
Maintain accurate records of procurement processes, contracts, and supplier agreements.

Administrative Support

Provide administrative support to the Town Clerk, Deputy Clerk, and Assistant Clerk including correspondence, file management, and meeting documentation.
Provide administrative support to the Services Team Manager with regards to the H&S and maintenance of all the Council’s open spaces, allotments, cemetery and buildings.
Reviewing Council inspection sheets for significant defects and reporting them to the appropriate manager for further progression
Ensuring that daily /weekly maintenance forms are completed by the Services Team and filed
Respond to telephone and email enquiries in a professional and timely manner.
Maintain accurate electronic and paper-based records in compliance with Data Protection legislation (GDPR).
Support the coordination of inspections, events, and routine maintenance arrangements for Council assets.
Compliance and Audit
Ensure all financial and administrative procedures comply with internal control frameworks and audit requirements.
Adhere to the Council’s Code of Conduct, Financial Regulations, and relevant policies.

General Duties

Undertake any other duties appropriate to the post as directed by the Town Clerk, Deputy Clerk or Services Team Manager, including reception and customer service duties.
To assist in the organisation of internal events
Attend training and development opportunities as required and participate in staff development activities.
Occasionally attend evening meetings or Council events.

Person Specification: Finance Administrator

Education/Qualifications:

Essential: GCSEs (A–C) or equivalent in English and Maths

Desireable: AAT Level 2 or similar finance qualification

Relevant administrative or finance training

Experience

Essential: Experience in an administrative role

Experience with purchase/sales ledger systems

Experience using financial software (e.g. Rialtas, Scribe)

Desirable: Experience in the public sector or local government

Knowledge and Skills

Essential: Good working knowledge of Microsoft Office (Excel, Word, Outlook)

Strong numeracy skills, including use of purchase and sales ledgers

Awareness of the Procurement Act 2023

Knowledge of UK GDPR and data protection principles

Desirable: Understanding of local government financial procedures

Personal Attributes

Strong attention to detail and accuracy
Excellent organisational and time management skills
Good communication and interpersonal skills
Ability to work both independently and as part of a team
Flexible, proactive, and willing to learn
Willingness to undertake training to improve finance-related skills and knowledge
Willingness to work occasionally at attend evening meetings or town council events
Committed to public service standards and confidentiality

This is an excellent opportunity for an individual who is looking to advance their career in administration and finance, within a supportive environment that values professional growth and development. The Town Council is an equal opportunities employer. The role is full time - 37hrs per week - Monday to Friday

Application forms must be submitted for this vacancy, and are available on our website: https://northhykehamtowncouncil.gov.uk/vacancies/admin-assistant

For further information, please call the Civic Offices on 01522 681537 or via email - [email protected]

Closing date for applications is noon on Thursday 9th July 2026. Interviews will be held on Wednesday 15th July in-person at the Civic Offices.

Job Types: Full-time, Permanent

Pay: £25,583.00 per year

Benefits:

Company pension
Free parking
On-site parking
Sick pay

Ability to commute/relocate:

Lincoln LN6 8UZ: reliably commute or plan to relocate before starting work (required)

Education:

GCSE or equivalent (required)

Experience:

Administrative: 3 years (required)
purchase and sales ledger: 3 years (required)

Work authorisation:

United Kingdom (required)

Work Location: In person

Quick apply

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