Transformation Management Office Coordinator
1 FTE / 35 Hours per week (2 Year Fixed Term)
Grade 5, £26,707 - £30,3782
This is a hybrid role with regular on-campus presence required
This is a central coordination and control role across the University’s Transformation and Operational Excellence portfolio. You will be the connective layer across programmes, keeping governance, reporting, delivery cadence, documentation and ways of working consistent, scalable and reusable.
You will not own delivery outcomes. You will enable good decisions, escalation and assurance by Project Leads and senior sponsors through high-quality coordination, information management and governance discipline. If you are well organised, calm under pressure and enjoy bringing order to complex work, this role is for you.
Key Responsibilities:
- Coordinate project activity across the Operational Excellence and Marjon’s 2030 Strategy Portfolio, supporting distinct Project Leads while holding a single, coherent view of delivery.
- Maintain integrated plans, RAID logs (risks, assumptions, issues and dependencies), decision registers and action trackers across both portfolios.
- Prepare consistent governance packs, dashboards and reports for Project Leads and the Director of Transformation.
- Provide independent assurance on the quality and accuracy of reporting, highlighting gaps and inconsistencies.
- Synthesise information into clear insights, risks and actions to support decision-making by Project Leads and sponsors.
- Provide full secretariat support to portfolio and transformation governance forums. Follow up actions and decisions to closure.
- Apply reporting standards, templates and cycles consistently across delivery, so governance and reporting drive delivery performance rather than process compliance.
- Maintain delivery cadence, ensuring reporting cycles, timelines and updates are consistently met in support of the Project Lead.
- Support the roll-out and reuse of Operational Excellence outputs into Marjon’s 2030 Strategy Portfolio, so good work is adopted rather than reinvented.
- Maintain a central, version-controlled repository of approved standards and artefacts that people can find and use.
- Own the structure of shared project tools such as SharePoint and Planner. Act as a key liaison point between Project Leads, delivery teams, stakeholders and external partners.
What you’ll bring:
Essential
- Degree or equivalent professional experience in a relevant discipline.
- Experience in a project support, PMO, coordination or administrative role, working across multiple tasks or projects at once.
- Experience supporting governance boards and senior stakeholders.
- Strong organisational and planning skills with high attention to detail.
- Ability to manage dependencies, information and competing priorities.
- Confidence to pre-empt the needs of stakeholders and provide proactive support.
- Confident use of Microsoft 365 including Teams, SharePoint and Excel. Appropriate use of generative AI tools such as Copilot.
- Good digital data handling, including accurate data entry, organised file management and secure information sharing in line with GDPR and information governance.
- Well organised, reliable and able to work calmly under pressure while managing competing priorities.
Desirable
- Experience in Higher Education or a comparable complex organisation.
- Evidence of professional development in project or programme management, for example PRINCE2, Agile or PMO frameworks.
- Ability to identify opportunities for reuse and standardisation.
You’ll need to enjoy:
- Bringing order to complexity: keeping plans, logs and documentation accurate and current.
- Coordinating across teams: connecting Project Leads and delivery teams so work joins up.
- Supporting good governance: preparing clear packs and following actions through to closure.
- Being proactive: spotting what is needed before being asked.
- Working flexibly and at pace: managing competing priorities with care and attention to detail.
Where you’ll work:
You will be part of the Transformation Management Office on our green campus in the north of Plymouth. Under our hybrid working policy you may work from home or on campus. Regular on-site presence is expected to support collaboration, stakeholder engagement and delivery.
Application Process:
To apply for the position, please apply online at https://jobs.marjon.ac.uk and provide a supporting statement that demonstrates how you meet the essential criteria outlined in the knowledge, qualifications, and experience sections of the job description.
Key Dates:
Closing date: 5th July 2026 (at 11:59pm)
Interview date: 20th – 22nd July 2026
Supporting our people:
At Marjon, we are deeply committed to supporting every member of our staff. Our values sit at the heart of everything we do, and we hope you will take pride in becoming part of our community.
We warmly welcome applications from candidates of all backgrounds, reflecting our strong commitment to inclusion. As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the all essential criteria for the role.
For an informal discussion about the role please contact the People Team at [email protected]
We are currently unable to offer sponsorship under the Skilled Worker visa route for this position. We therefore welcome applications from candidates who already have the right to work in the UK. This includes individuals on alternative visa routes that permit employment, such as the Graduate visa.
Please note it is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Please note, we will only consider applications submitted direct to the University via the above website. We do not accept applications or CVs submitted via third parties.
On occasions where we receive high interest in a vacancy, we may use AI to initially screen anonymised applications.
If you have any issues with applying online or need additional support including reasonable adjustments with the application process, please contact the People Team on [email protected]
Job Type: Full-time
Pay: From £26,707.00 per year
Work Location: Hybrid remote in Plymouth PL6 8BH
