Project administrator Work, Jobs in Theobalds, Hrt (with Salaries)

Administrator Coordinator - Maritime
The International Transport Workers Federation (ITF) —London
- £62,796 a year
- Full-time
- Hybrid work
- CRM software
- English
- Microsoft Office
4d
Finance and Payroll Administrator
Sureserve —London
- £35,000 a month
- Travel
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
Proposals Administrator - Enfield
Galldris —Enfield
- Microsoft Office
- Organisational skills
- IT
- Annual leave
- Employee assistance programme
Part-Time Executive Assistant / Property Portfolio Administrator
Kybon Ltd —Hampstead
- From £30 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d
HR & People Professionals (All Levels) - UK Wide
Concept AI Ltd —London
- £28,000 - £120,000 a year
- Full-time
- Hybrid work
- Management
- Supervising experience
- Human resources
- Work from home
Quick apply
Receptionist and Administrator
Medicus Health Partners —Enfield
- £12.71 an hour
- Part-time
- Customer service
- Patient care
- Organisational skills
- Store discount
- Health & wellbeing programme
Quick apply
10d
Solar PV Administrator / Renewables Operations Coordinator
Baltic Electric Ltd —London
- £15 - £20 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- English
- Work from home
- Referral programme
Quick apply
2d
Student Experience Administrator
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Administrative experience
- University
- Bachelor's degree
- Annual leave
11d
Project Information & Systems Administrator
ZHA —London
- Microsoft Excel
- Administrative experience
- Bachelor's degree
3d
HR Administrator
Harris Federation —London
- £29,000 - £32,000 a year
- Hybrid work
- Administrative experience
- Organisational skills
- School
- Annual leave
- Employee assistance programme
4d
Office Administrator
OneWorld Rental - Global Technology Hire —South Woodford
- From £29,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
Vacancy Project & Helpdesk Administrator
Mitie —Harmondsworth
- £35,000 a year
- Full-time
- Microsoft Excel
- PMP
- Project management
Administrator (Contract Support)
Capstone Facilities Services Ltd —London
- £29,000 - £36,000 a year
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
4d
Finance and Payroll Administrator
Aaron Services —London
- Full-time
- Travel
- Communication skills
- Annual leave
- Employee assistance programme
12d
IT Systems Administrator
Maintel —London
- Full-time
- Azure
- Maintenance
- Windows
- Free parking
- Employee discount
Paid Interiors Workshop Administrator Internship
AT Cronin Workshop Ltd —Acton
- £13.00 - £14.80 an hour
- Full-time
- Administrative experience
- Analysis skills
- Bachelor's degree
Quick apply
5d
Project Administrator (FTC)
Lampton Group —Hounslow
- £30,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- SharePoint
- Employee assistance programme
3d
Office Administrator - Immediate start
MC Ltd —London
- £24,000 - £27,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Office Administrator
Autisme Mutualité Executive Services —London
- £25,420.00 - £40,398.79 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health & wellbeing programme
- Life insurance
Quick apply
4d

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Administrator Coordinator - Maritime

The International Transport Workers Federation (ITF)
London

Apply Now

Job details

Full-time
£62,796 a year
4 days ago

Benefits

Cycle to work scheme

Qualifications

CRM software
Multilingual
English
Microsoft Office
Administrative experience
SharePoint
Leadership
Communication skills

Full job description

Location: London (hybrid, 3 days/week in the office)

Contract: permanent, full-time

Interviews: 9-10 September 2026

Are you passionate about delivering high-quality administrative support for a global organisation? The ITF is looking for a proactive and detail-oriented Administration Coordinator to join our team.

About the role

As Administration Coordinator – Maritime you will supervise and coordinate the work of a team of administrators responsible for providing reliable, high-quality administrative support for international governance meetings and events, and communications to member organisations and external partners.

You will work with colleagues and external stakeholders worldwide to ensure the smooth delivery of the Maritime department's administration function, including the logistical aspects of our global maritime activities, contributing to the successful delivery of our Congress cycle and organisational work programme.

Reporting to the Head of Maritime Administration, you will help to strengthen long-term administrative systems that are efficient, coordinated and fit for purpose in a complex international environment.

Key Duties and Responsibilities

Manage a team of administrators to ensure that work is delivered to a consistent, high standard, fostering an environment of continuous improvement
Coordinate the workload of the team in the delivery of organisational work programmes
Develop, implement and update administrative policies and procedures, ensuring a consistent and standardised ways of working
Oversee the logistical delivery of international meetings, events, and conferences, coordinating delegate management with support from Maritime Administrators, and ensuring that organisational systems are used effectively
Prepare meeting budget forecasts and support the annual planning and budgeting cycle; monitoring spend; identifying variances and escalating in a timely manner
Assist in drafting meeting documentation for conferences and governance meetings, and for meetings with our strategic partners and other relevant international organisations
Identify issues that may affect delivery and resolve/escalate in a timely manner
Provide cover for the Head of Maritime Administration when necessary

About you

We’re looking for a self-motivated and highly organised individual to support the delivery of our global maritime organisational work programme. With responsibility for oversight of the logistical delivery of committee meetings and conferences, you will need the following to be successful in this role:

Proven experience managing and leading a team, providing clear direction, coordinating workloads, delegating work effectively and motivating individuals to achieve high standards of performance.
Strong knowledge of administrative practices, ideally with experience of delivering international governance focussed meetings & conferences
Ability to prioritise effectively, supporting senior stakeholders, and managing multiple tasks and projects simultaneously, often working across international time zones
Clear and accurate written and verbal communication skills with a high standard of written English and excellent attention to detail
Confidence working with diverse internal & external stakeholders in a multilingual environment (knowledge of languages other than English would be an asset)
Maintain confidentiality when handling sensitive information
Strong numerical skills, with experience of budgeting, reconciliation, and expense reporting
Calm, adaptable and proactive problem-solver with a focus on continuous improvement
Proficient with SharePoint, Teams, MS Office 365, and familiar with Zoom, Cvent and Concur (or similar tools).
Experienced with CRM systems and data handling
Willingness to travel overseas occasionally to support international meetings & conferences
Commitment to social justice and trade union values, or mission-driven work

The International Transport Workers' Federation (ITF) is a global union federation of transport workers' trade unions. Our HQ is in London with International offices include Amman, Hong Kong, Nairobi, Montreal, New Delhi, Abidjan, Rio, Tokyo, Singapore, and Sydney.

Purpose:

The ITF constitution sets out the following aims:

To promote respect for trade union and human rights worldwide

To work for peace based on social justice and economic progress

To help our affiliated unions defend the interests of their members

To provide research and information services to our affiliates

To provide general assistance to transport workers in difficulty

Values

At the ITF, our values are at the heart of all that we do. We demonstrate solidarity. We are democratic. We are dynamic. We are determined. We are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal opportunities statement:

At the ITF, we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, migration status, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union affiliation or activity.

Apply Now

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