Administrator Work, Jobs in West Ruislip Station (with Salaries)

Site Administrator
Mercury Engineering —London
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Office Administrator
Kearns Residential —Ruislip
- £25,000 a year
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Outlook
Quick apply
13d
Administrative Support Assistant
Xerxes Associates LLP —Stanmore
- £16,000 - £24,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- English
- Sick pay
Quick apply
Corporate Customer Support Admin
Berry BMW —West Drayton
- £30,000 a year
- Full-time
- Microsoft Word
- Accounting
- In-person
- Referral programme
Quick apply
10d
Office Administrator - Pinner Park Primary School
Harrow Council —Harrow
- Microsoft Office
- Administrative experience
- Organisational skills
10d
Accounts & Admin Assistant
Aramark —Northwood
- Part-time
- Microsoft Word
- Analysis skills
- Data entry
- Free parking
- Employee assistance programme
HR and Recruitment Administrator
Epilepsy Society —Chalfont Saint Peter
- £25,000 - £27,000 a year
- Human resources
- Recruiting
- Annual leave
- Employee assistance programme
Receptionist / Trainee Assistant Accountant
HWB Construction —Northolt
- From £16,000 a year
- Full-time
- Microsoft Word
- Google Suite
- Computer literacy
Quick apply
Reservations & Administration Consultant (Canterbury Travel)
Brooklyn Travel —Northwood
- Administrative experience
- Organisational skills
- Communication skills
- Employee discount
Quick apply
Admin Assistant - Bank - Care Home
Barchester Healthcare —Harrow Weald
- £14.31 an hour
- Part-time
- Front desk
- Computer skills
- Annual leave
Quick apply
9d
Admin/Account Assistant - Part Time
Windsar Care Group —Slough
- £14 an hour
- Part-time
- Microsoft Word
- Computer literacy
- Accounting
Quick apply
12d
Business Administration Assistant
Green Structural Engineering Ltd —London
- £26,000 - £30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Free parking
- Health & wellbeing programme
Quick apply
2d
Airport Operations Administrator
DiamondAir International Ltd —London
- £32,864 a year
- Full-time
- Hybrid work
- Salesforce
- Administrative experience
- Travel
- Free parking
- Employee discount
Quick apply
Receptionist / HR & Administration Executive
HALDIRAM HOSPITALITY UK LIMITED (Restaurant) —Southall
- From £12.71 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee discount
Quick apply
Sales and Administration coordinator
OJ Water Solutions —London
- From £30,000 a year
- Full-time
- CRM software
- Computer literacy
- Data entry
- Free parking
Quick apply
PRODUCTION MANAGER/ ADMINISTRATION ASSISTANT
AT Cronin Workshop Ltd —Acton
- £40,000 - £45,000 a year
- Full-time
- CRM software
- Microsoft Outlook
- Computer literacy
Quick apply
Office/Admin Lead
SEN Manny Mentor Ltd —London
- £25,000 a year
- Full-time
- Hybrid work
- CRM software
- Google Suite
- English
- Annual leave
- Work from home
Quick apply
School Administrator
Outcomes First Group —Uxbridge
- £28,500 a year
- Monday to Friday
- Microsoft Office
- Administrative experience
- Front desk
- Employee discount
Administrative Assistant / Receptionist
Avanti —London
- £20,783 - £27,188 a year
- Computer literacy
- Administrative experience
- Front desk
- Employee discount
4d
Receptionist - bank
Berkley Care Group —London
- £13.12 an hour
- Data entry
- Organisational skills
- Front desk
- Annual leave
1d

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administrator jobs near west ruislip station

Site Administrator

Mercury Engineering -
London

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Job details

Qualifications

Microsoft Word
Document control
Record keeping
Microsoft Outlook
Travel arrangements
Computer literacy
SAP
CSCS
Administrative support experience
Filing
Administrative experience
Accommodation booking
Organisational skills
Stocking
Typing
Document management
Communication skills

Full job description

Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realize their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Responsibilities

Timesheet Management
Ensure all timesheets for the assigned site are accurately & efficiently updated and are issued on time for input into SAP.
Review and ensure all timesheets for direct employees and staff are accurate and balanced with the available information
Collect Sub-contractor hours and upload details of time and manpower on the File key for monthly upload on SAP
Submit Regional Stats to the EHS Senior Safety Officer at the end of each month
Generate End of Month Sub-Contractor Report and upload details of each contractor to SAP.
Travel Management
Timely booking of flights & hotels
Maintain site flight register and administrate
Maintain and update staff rotation tracker
Vehicle Management
Maintain Vehicle register
Manage Driving Applications / Licenses, Car Hire Request and Car Fines
Accommodation Management
Handle all site staff queries in relation to their apartments in UK through the UK accommodation supervisor.
Staff Allowance and Expenses
Maintain and track site personnel movements for accurate Subsistence Reports, which have to be submitted to payroll
Request and monitor expenses from employees, get approvals and process for payment
Collect, maintain and file Employee documents on the File key e. g. passport, A1, EHIC
Maintain and update site staff’s information in various registers accurately and timely
Maintain the stationary levels in the office and ensuring a stock is maintained
Preparations of meeting rooms incl. catering as requested
Taking Minutes of Meetings
Point of contact between head office and site staff to handle queries of site staff to head office and forward replies to site staff
Administration and Office Duties including typing, printing, mail, queries
Support Site Project Manager as required
Support other UK based site admins when required (Holiday/sick cover).
Assist the Document Controller if requested.
Developing and help maintain filing systems.
Accurate filling of delivery dockets and documentation on site.
Assist/help if required with the generating/maintaining/filing and tracking of O&M Manuals.
Review and report on the File Key structure ensuring the general instructions are followed by all.
All other duties associated with this role

IN DETAIL FOR SITE PURPOSES

Travel
Timely booking of flights & Hotel.
Maintain site flight register and administrate
Maintain and update staff rotation tracker
Vehicle
Maintain Vehicle register
Driving Applications / Licenses
Car Hire Request
Car Fine
Accommodation
Handle all site staff queries in relation to their apartments in UK through the UK accommodation supervisor.
Timesheets
Ensure all timesheets for the assigned site are accurately & efficiently updated and are issued on time for input into SAP.
Review and ensure all timesheets for direct employees and staff are accurate and balanced with the available information
Collect Sub-contractor hours and upload details of time and manpower on the File key for monthly upload on SAP
Submit Regional Stats to Manager at the end of each month
Generate End of Month Sub-Contractor Report and upload details of each contractor to SAP.
Staff Allowance
Maintain and track site personnel movements for Subsistence.
Keep accurate Subsistence report for submittal to payroll.
Expenses
Request from employees
Monitor
Submit for approval
Process and upload to SAP for payment

Administrator Responsibilities

Passport – collect, maintain and file on the File key. Information is private and not to be disclosed.
A1 forms – collect, maintain and file on the File key. Information is private and not to be disclosed.
UK Registration – collect, maintain and file on the File key. Information is private and not to be disclosed.
EHIC card details – collect, maintain and file on the File key. Information is private and not to be disclosed.
Safe pass/CSCS cards – collect, maintain and file on the File key. Information is private and not to be disclosed.
Staff Information
Maintain and update the site staff’s information in the following registers;
INSURANCE – submitted monthly
LIVE REGISTER – Submitted weekly
COST ALLOCATIONS – Submitted monthly
Site Office Supplies
Maintain Stationary Supplies
Maintain Asset register.
Coffee / Tea Supplies
Meetings
Ensure meetings rooms are kept in a tidy appearance and supplied with minute notepads and pens.
Ensure coffee machine is cleaned and stocked.
Arrange catering if/when requested.
Take minutes of meetings, if/when requested.
Head Office Contact
You are the direct contact between head office and site staff.
Handle any / all queries of site staff to head office and forward replies to site staff.

Administrator Responsibilities - General

Administration and Office Duties including typing, printing, mail, queries.
All other queries/duties requested which are associated with an administrative role
Support other UK based site admins when required (Holiday/sick cover).
Support Site Project Manager as required
Document Control - Assist the document controller if requested.
Developing and help maintain filing systems.
Accurate filling of delivery dockets and documentation on site.
Assist/help if required with the generating/maintaining/filing and tracking of O&M Manuals.
Review and report on the File Key structure ensuring the general instructions are followed by all.

Essential Criteria for the Role:

Strong Administration with minimum 2 years’ experience
PC literate with competency in Microsoft Word, Excel, Outlook
Ability to liaise and manage all site paperwork
Experience in the construction or engineering industry advantage but not essential
SAP experience advantage but not essential as full training will be given
Excellent telephone manner
Attention to detail
Ability to multitask and work under pressure
Strong interpersonal and organizational skills
Pride in the quality and presentation of work
Excellent communication skills

Mercury is an equal opportunities employer.

Apply Now

Refine Your Search

administrator jobs in west ruislip station

Site Administrator

Office Administrator

Administrative Support Assistant

Corporate Customer Support Admin

Office Administrator - Pinner Park Primary School

Accounts & Admin Assistant

HR and Recruitment Administrator

Receptionist / Trainee Assistant Accountant

Reservations & Administration Consultant (Canterbury Travel)

Admin Assistant - Bank - Care Home

Admin/Account Assistant - Part Time

Business Administration Assistant

Airport Operations Administrator

Receptionist / HR & Administration Executive

Sales and Administration coordinator

PRODUCTION MANAGER/ ADMINISTRATION ASSISTANT

Office/Admin Lead

School Administrator

Administrative Assistant / Receptionist

Receptionist - bank

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