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Business Support Administrator

CYJAX
Remote

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Job details

Permanent | Part-time
£31,000 a year
13 days ago

Benefits

Company pension

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
GCSE
Accounting software
Administrative experience
Project management
Organisational skills
SharePoint
Payroll
Project management software
IT
Bookkeeping

Full job description

Job Description – Business Support Administrator

Reporting to: Chief Compliance Officer/ Head of Human Resources

Location: Home based within commuting distance to East Sussex (preferred) / London, requirement for travel for company meetings

Job type: 20 hours per week worked over 4 or 5 days

About Cyjax

CYJAX is a Cyber Threat Intelligence company that provides a cyber security platform to enable both small and large organisations to quantify and manage their external cyber risk.

We do this through a host of technologies designed to perform both automated and manual sourcing of threat intelligence, alongside advanced AI-driven analytical features that enable business entities to conduct analysis and generate outputs in the form of alerts, reports, or data feeds.

At the heart of our identity are our core values - Be You, Innovate, Deliver, Build Relationships and Evolve. We are searching for an individual who embodies these principles and is eager to contribute to our shared vision.

Your Responsibilities

We are looking for a Business Support Administrator to join our Business Support team which manages Risk and Compliance, Finance, HR and IT. In this role, you will be responsible for overseeing the day-to-day administrative tasks and operational functions of our virtual office environment. As a key member of our remote team, you will play a crucial role in ensuring smooth business operations, fostering effective communication and providing general business support to other team members.

What you’ll be doing:

Remote office management

· Coordinating ordering, distribution, returns and logging of equipment required for remote work.

· Managing relationships with vendors and negotiating pricing for equipment and services.

· Streamlining the purchasing process, ensuring timely ordering and renewals, and adherence to budgetary constraints.

· Coordinating travel arrangements and logistics for remote team members.

· Organising and arranging company-wide in-person and virtual events.

· Managing updates to intranet where required by Business Support team members.

· Providing general administrative support to team members and executives.

· Acting as the point of contact for remote team members, addressing their administrative needs.

Finance and contract management

· Expense management.

· Managing vendor contracts, renewals, payments and invoices.

· Invoice management.

· Supporting regular reporting on budgetary status.

· Supporting recruitment, contract changes, and leavers processes, including overseeing the overall process, tracking progress and managing contracts.

· Managing onboarding and offboarding of staff and contractors, including providing training on CYJAX systems and processes.

· Supporting management of staff benefits and wellbeing services.

· Supporting the performance review process, including tracking and monitoring of goal setting.

· Managing health and safety and wellbeing for remote staff.

· Managing the holiday approvals process including accurate and timely monitoring.

· Attending webinars or researching latest HR trends and updates to employment law.

Risk and compliance

· Supporting the risk assessment function; reviewing and conducting risk assessments as directed by the Chief Compliance Officer (CCO).

· Assisting managers with supplier onboarding ensuring correct documentation has been obtained and recorded.

· Supporting the information security management function, assisting with the measurement of key indicators, and producing reports.

· Conduct policy reviews on assigned policies and assist CCO in reviews where necessary.

· Supporting and assisting with the CYJAX audit function.

· Compliance onboarding training and assist with the mandatory training.

· Chasing outstanding compliance tasks for timely resolution.

· Health and Safety Administration

· Supporting device review process and reporting outcomes.

· Delivering M365 onboarding training.

· Supporting access audit process.

What You Should Bring

· Proven experience in office management or administrative support roles, supporting key business functions such as Finance, HR, Compliance, Risk or IT.

· Proficient use of SharePoint, Microsoft Word, Excel and PowerPoint.

· Familiarity with virtual collaboration tools and project management software.

· Strong organisational and multitasking skills, with attention to detail.

· Excellent communication and interpersonal abilities, especially in a remote work environment.

· Self-motivated and able to work independently on own initiative with minimal supervision.

· IT knowledge is beneficial.

· Ability to plan and prioritise varied workloads, whilst working to strict deadlines.

· Recent experience in bookkeeping and accounting software.

Benefits

· 25 days holiday (plus public holidays).

· Home working/flexible opportunities.

· Enrolment in company pension scheme, subject to eligibility.

· Supportive company and positive team culture.

· Opportunity to join an innovative and quickly growing business.

CYJAX is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

To apply for this role, please email your CV to [email protected]

Pay: £31,000.00 per year

Work Location: Remote

Quick apply

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