office administrator Work, Jobs in hayes, gtl (with Salaries)

Team Administrator - Learning Disability Supported Living Services
ENVICO Supported Living LTD —Hayes
- £27,000 - £30,000 a year
- Full-time
- Driving
- IT
- In-person
Quick apply
7d
Administrator
Kore Systems Ltd —Middlesex
- £25,000 - £28,000 a year
- Organisational skills
- Communication skills
Administrative/Welfare Assistant
Ealing Council —London
- £27,157 a year
- Part-time
- Administrative experience
- Organisational skills
- School
Clinical Governance Administrator
The Hillingdon Hospitals NHS Foundation Trust —Middlesex
- £33,262 - £36,027 a year
- Full-time
1d
Office Administrator
West London Automotive —Southall
- From £24,396 a year
- Full-time
- Customer service
- English
- Microsoft Office
- Free parking
- Employee discount
Quick apply
3d
Office Administrator
Cartwright Jenson Group Ltd —London
- £38,000 - £42,000 a year
- Full-time
- CRM software
- Microsoft Office
- Administrative experience
- Employee discount
- Gym membership
Quick apply
9d
Administration Assistant (PESU) x 2
University of West London —Brentford
- £31,481 - £37,313 a year
- University
- Travel
- Communication skills
2d
Accountancy firm Office Manager /Administrator
Saymur Accountants Ltd —London
- £25,000 - £32,000 a year
- Full-time
- Hybrid work
- Supervising experience
- Accounting
- In-person
- Annual leave
Quick apply
Hire Monitoring Admin Assistant
Vermelo RPO —Uxbridge
- Monday to Friday
- Hybrid work
- Customer service
- Computer literacy
- Phone etiquette
Admin Team Leader
Frimley Health NHS Foundation Trust —Slough
- £29,812 - £32,715 a year
- Full-time
- Leadership
2d
Office Administrator
Disaster Care Capital Ltd —West London
- £26,000 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
Learning and Skills Administrator
Sodexo —Ashford
- Up to £20 an hour
- Microsoft Excel
- Administrative experience
- Data entry
- Employee assistance programme
- Employee discount
Quick apply
6d
Administrative Assistant
Gynaecological Medical Practice —Guildford
- £25 an hour
- Temporary
- Hybrid work
- Microsoft Word
- Accounting
- IT
- Free parking
Quick apply
2d
Assistant Office Manager
Uxbridge Employment Agency —Northolt
- £32,000 - £35,000 a year
- Microsoft Office
- Communication skills
- Time management
Administrative Assistant
Surbiton High School —Kingston upon Thames
- £28,645 - £30,220 a year
- Monday to Friday
- Microsoft Office
- Administrative experience
- School
1d
Administrator
Berkeley Group —Taplow
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Annual leave
Quick apply
8d
Office Junior Administrative Assistant
Wilson Architectural Engineering Ltd —Orpington
- From £22,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Customer Service and Administration Assistant
amicable —London
- £28,000 a year
- Monday to Friday
- Hybrid work
- Organisational skills
- Communication skills
- Employee assistance programme
Quick apply
5h
Receptionist & Office Administrator
OA Partners —London
- £25,000 - £30,000 a year
- Microsoft Office
- Organisational skills
- Front desk
13h
Office Administrator
Panyam Estates —Iver
- From £13 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick apply

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office administrator jobs near hayes, gtl

Team Administrator - Learning Disability Supported Living Services

ENVICO Supported Living LTD
Hayes

Quick apply

Job details

Permanent | Full-time
£27,000 - £30,000 a year
7 days ago

Qualifications

Driving Licence
Care home
Numeracy
Home care
Driving
IT
Leadership
Communication skills

Full job description

Team administrator- ENVICO Supported Living Limited

Purpose of role

The post-holder is responsible for the provision of administration support to ENVICO Supported Living services, under the direction of the Registered Manager. You will be based at our office in Hayes however, you will provide administrative support across different ENVICO sites in London. IT proficiency and a UK Driving Licence are essential.

This is a fast-paced role that requires you to show initiative, be quick learning and adaptable.

Key Roles

The provision of a reception service, by meeting and greeting visitors and directing them to the appropriate personnel.

Undertake general office administration tasks to ensure the smooth running of ENVICO Supported Living services, including responding to telephone calls, emails and other forms of communication, processing incoming and outgoing mails, photocopying and printing, filing and archiving, directing enquiries to relevant personnel, processing invoices for payment, basic accounting in liaison with the accountant.

Develop and maintain effective Office Management Systems that ensure the smooth operation of the service and support the maintenance of information that supports regulatory compliance.

Respond to requests for information from Service Users and their families, colleagues and external professionals.

Support Service Users with applying for benefits and dealing with all matters related to tenancy.

Maintain adequate supplies of stationary, forms, promotional literature/brochures, name badges and order/print replacement supplies when needed.

Undertake tasks as required to support the Registered Manager and Director of Operations to ensure the smooth running of ENVICO Supported Living services, including taking messages, gathering/disseminating information, dealing with correspondences, taking notes and producing minutes of meetings.

Maintain adequate records in relation to the management of the service, including;

referrals, moving in, moving out, staff recruitment, personnel records, staff training records, financial records, quality, governance and compliance records, safeguarding resident funds, recording transactions, and preparing financial reports.

Assist maintenance personnel with the coordination and implementation of repairs and maintenance.

Provide administration support to members of the Senior Management Team when required.

Maintain ENVICO Supported Living services Policies and Procedure files, including the staff signatory system.

Ensuring compliance with Care Quality Commission (CQC) regulations and company policies.

Support the manager in drawing up and monitoring the rota system.

Liaise with the Payroll provider, providing relevant information to ensure the accuracy of staff pay and salaries.

General

Ensure all information of a confidential nature gained in the course of duty is not divulged to third parties.

Ensure full compliance with the Data Protection Act 2018, when handling, sharing and storing Service User, Staff and Services records.

Ensure the security of the Registered Office is maintained at all times.

Ensure all equipment used are clean and well maintained.

Carry out any other tasks that may be reasonably assigned to you.

Manage the Director/Registered Manager’s diary

Communication

Participate in staff and Service User meetings as required.

Marketing

Actively market the Service and promote a positive personal/professional profile within the local community, ensuring the good reputation of the Service at all times.

Show visitors round the service, in the absence of the/or at the request of the Registered Manager.

In partnership with the Registered Manager and other colleagues, prepare and display information leaflets posters, send out brochures etc, as and when required.

Training & Development

Complete mandatory and developmental training courses, on or off site, as and when required.

Maintain professional knowledge and competence required to fulfil the role.

Monitor staff training records and ensure they are compliant.

Working Relationships

Develop and maintain good working relationships with staff, management colleagues, visitors, carers, visiting professionals, commissioners and registration bodies.

Display a friendly, flexible, helpful and courteous attitude to Service Users, colleagues, visitors and the general public.

Dimensions of Post

The post-holder has delegated responsibility for the effective delivery of administration support for the ENVICO Supported Living services.

The post-holder will be expected to be flexible and adaptable to meet service needs.

PERSON SPECIFICATION

Experience

Supported Living Services/Care Home/Home Care Administration experience

Organising and prioritising own workload

Experience of developing office management systems

Experience of working with established office systems and procedures

Experience of working effectively as part of a team

Knowledge and Skills

Proficient in literacy and numeracy

IT proficiency

Ability to work flexibly to meet the requirements of the post

Understanding of issues of data protection and Service User confidentiality

Able to work positively as part of a team

Excellent communication skills, both verbal and in writing

Ability to communicate with people at all levels

Experience of liaising with internal & external stakeholders

Experience in supporting & developing junior colleagues

Leading a team to achieve high quality outputs

Receiving and acting on feedback from Service Users

Personal Attributes

Ability to work independently with minimum supervision

Satisfactory clearance with DBS

Efficient and self-motivated

Good interpersonal skills and telephone manner

Professional and approachable

Respect for all with a commitment to equality and diversity

Disciplined and organised, with the ability to work under pressure and manage own time

Discreet when dealing with confidential information.

Expected hours: 40hrs per week. Monday to Friday 9am – 5pm

Work Location: Office based

Job Types: Full-time, Permanent

Pay: £27,000.00-£30,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

office administrator jobs in hayes, gtl

Team Administrator - Learning Disability Supported Living Services

Administrator

Administrative/Welfare Assistant

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